| Policy number |
Policy name |
Approval date |
Sunset date |
| AP 1-E |
Presentation of AAPM Position |
9/4/2018 |
12/31/2025 |
| AP 2-H |
Travel Reimbursement |
8/24/2023 |
12/31/2025 |
| AP 3-I |
Investment Policy - Operating Reserves Investment Fund |
9/28/2022 |
12/31/2024 |
| AP 6-C |
E & R Awards Sponsored by Entities other than AAPM |
8/24/2020 |
12/31/2025 |
| AP 7-B |
Carry Over of Non-Restricted Budget Funds |
10/16/2004 |
12/31/2024 |
| AP 9-F |
Executive Sessions - Attendance & Minutes |
10/16/2018 |
12/31/2024 |
| AP 10-H |
AAPM Journal Covers |
9/4/2019 |
12/31/2024 |
| AP 16-F |
Endorsement, Co-sponsorship and Sponsorship of Educational, Professional, and Scientific Medical Physics Activities |
9/28/2022 |
12/31/2027 |
| AP 17-D |
Summer School Tuition |
12/10/2014 |
12/31/2024 |
| AP 18-E |
Planned Giving Commitment |
9/28/2022 |
12/31/2026 |
| AP 19-G |
Privacy and Security |
11/8/2019 |
12/31/2024 |
| AP 22-D |
Use of AAPM Generic Letterhead |
12/14/2020 |
12/31/2025 |
| AP 23-X |
Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting |
9/21/2023 |
12/31/2026 |
| AP 24-E |
AAPM Travel Policies |
4/18/2019 |
12/31/2025 |
| AP 25-D |
EXCOM Expenditure of Funds Policy |
10/13/2015 |
12/31/2025 |
| AP 28-E |
Policy on Establishing AAPM Reserves |
7/21/2020 |
12/31/2025 |
| AP 30-C |
New Undergraduate Student Membership |
10/8/2014 |
12/31/2024 |
| AP 32-D |
Joint Membership with COMP |
11/27/2016 |
12/31/2026 |
| AP 33-D |
AAPM Staff Bonuses |
3/9/2023 |
12/31/2025 |
| AP 35-C |
AAPM Grievance Policy |
11/28/2021 |
12/31/2026 |
| AP 38-L |
Guidelines for Complimentary Rooms and Expenses for RSNA Meeting |
9/28/2022 |
12/31/2024 |
| AP 39-D |
Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies |
9/28/2022 |
12/31/2024 |
| AP 41-J |
Fee tiers for Membership and Affiliation |
3/28/2024 |
12/31/2029 |
| AP 42-D |
Procedure for Policy Book Revisions |
9/28/2022 |
12/31/2024 |
| AP 43-D |
Childcare at AAPM-managed Meetings |
9/20/2017 |
12/31/2025 |
| AP 48-D |
AAPM Exchange Program |
7/12/2019 |
12/31/2024 |
| AP 50-C |
Required Signatures for Checks |
2/6/2004 |
12/31/2024 |
| AP 53-B |
Policy for Including Food and Beverages for a Committee Meeting |
4/21/2006 |
12/31/2026 |
| AP 56-C |
Executive Directors Salary Review Procedures |
11/28/2021 |
12/31/2026 |
| AP 57-L |
Working Document of Understanding (RSNA & AAPM) |
9/21/2023 |
12/31/2028 |
| AP 58-D |
Student, Resident, Junior, and Postdoctoral Fellow Registration |
8/24/2023 |
12/31/2028 |
| AP 59-F |
Distribution of Minutes |
9/28/2022 |
12/31/2025 |
| AP 61-E |
Regional rotation process for selection of locations for AAPM annual meetings |
9/25/2020 |
12/31/2025 |
| AP 63-G |
Tickets for Award Recipients to the Annual Meeting Awards Reception |
9/28/2022 |
12/31/2027 |
| AP 64-E |
Refund Policy for All Meeting Registrations |
8/24/2023 |
12/31/2028 |
| AP 65-E |
Policy on Headquarters Site Visits (HQSV) |
9/28/2022 |
12/31/2024 |
| AP 67-E |
Report Numbering and Title Standardization |
6/22/2023 |
12/31/2028 |
| AP 69-E |
Procedure for membership online voting at AAPM.ORG |
9/28/2022 |
12/31/2025 |
| AP 70-D |
Investment Policy Statement - Education and Research Fund |
12/1/2019 |
12/31/2024 |
| AP 71-B |
CAMPEP Credit Policy |
10/8/2009 |
12/31/2024 |
| AP 72-E |
Educational Funding and Indirect Costs |
12/7/2023 |
12/31/2028 |
| AP 74-G |
Honoring Recently Deceased Members |
12/1/2019 |
12/31/2024 |
| AP 75-D |
Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites |
10/19/2021 |
12/31/2026 |
| AP 76-D |
International Travel Policy |
3/28/2024 |
12/31/2029 |
| AP 77-A |
Authority for Contracts and Expenditures |
3/30/2007 |
12/31/2024 |
| AP 78-B |
Support for the CAMPEP Accredited Residency Programs |
7/28/2017 |
12/31/2027 |
| AP 79-C |
Procedure for Change of Status and Updating Developing Countries |
1/18/2024 |
12/31/2029 |
| AP 80-C |
Authority to Approve Non-budgeted Expenditures |
11/16/2023 |
12/31/2028 |
| AP 81-A |
Committee Websites |
3/19/2009 |
12/31/2024 |
| AP 82-A |
AAPM's IRS Form 990 and 990T Information Returns |
7/30/2009 |
12/31/2024 |
| AP 83-D |
Journal Editor Contingency Plan |
9/28/2022 |
12/31/2025 |
| AP 84-B |
Suspension of Access to AAPM website |
10/17/2016 |
12/31/2026 |
| AP 85-B |
Policy on Endorsing Publications |
7/22/2021 |
12/31/2026 |
| AP 86-A |
Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer |
7/29/2011 |
12/31/2026 |
| AP 87-E |
Awarding of the William D. Coolidge Gold Medal; Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards; and other awards of the Association delegated to the Awards & Honors Committee |
10/27/2022 |
12/31/2025 |
| AP 88-A |
Non-Cash Donations to AAPM Education & Research Fund |
9/12/2012 |
12/31/2024 |
| AP 89-D |
AAPM Officer, Board Member and Council Chair Designates |
10/23/2020 |
12/31/2025 |
| AP 90-A |
Advertising Policy |
10/15/2013 |
12/31/2024 |
| AP 91-A |
Use of AAPM Funds to purchase equipment |
12/11/2013 |
12/31/2024 |
| AP 92-D |
Policy for a Specialty Meeting |
9/28/2022 |
12/31/2024 |
| AP 93-H |
Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting |
9/21/2023 |
12/31/2027 |
| AP 94-C |
Social Media Policy for AAPM Groups |
9/28/2022 |
12/31/2025 |
| AP 95-C |
Education and Research Fund Pledge Matching |
11/27/2021 |
12/31/2026 |
| AP 96-D |
Oversight of Journal-related work of AAPM Editors |
1/25/2021 |
12/31/2025 |
| AP 97-B |
Operating Cash |
8/26/2021 |
12/31/2026 |
| AP 98-B |
Oversight of AAPM contracts - other than association journals |
11/27/2016 |
12/31/2026 |
| AP 99-B |
Memorial Funds for the E & R Fund |
11/28/2021 |
12/31/2026 |
| AP 101-A |
Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings |
1/19/2017 |
12/31/2027 |
| AP 103-A |
AAPM BBS Forum Policy |
4/18/2017 |
12/31/2024 |
| AP 104-C |
Process for Considering Survey Requests |
5/8/2020 |
12/31/2025 |
| AP 105-C |
Process for nominating members to ACR Committees |
4/18/2019 |
12/31/2024 |
| AP 106-C |
Policy on Prorated Dues and Refunds |
3/28/2024 |
12/31/2029 |
| AP 107-A |
Journal Operational Guidance and Procedures |
11/25/2018 |
12/31/2023 |
| AP 108-B |
Sharing of AAPM Member Only Content |
3/25/2021 |
12/31/2024 |
| AP 109-A |
Operating Reserves Investment Fund –
Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs) |
4/2/2019 |
12/31/2024 |
| AP 110-B |
Independent posting of electronic information by AAPM groups |
6/12/2020 |
12/31/2024 |
| AP 111-A |
AAPM Dues discount for non-member meeting attendees |
11/7/2019 |
12/31/2024 |
| AP 112-A |
Emergency Building Repairs |
10/16/2019 |
12/31/2024 |
| AP 113-B |
Procedures for the Use of Electronic Means of Communication for Board Meetings |
12/14/2020 |
12/31/2025 |
| AP 114-A |
Use of Units within the AAPM Committee Tree |
6/12/2020 |
12/31/2025 |
| AP 115-B |
Guidelines for Presentation of TG, WG, and MPPG Reports at AAPM Meetings |
9/28/2022 |
12/31/2025 |
| AP 116-A |
Appointment of representatives from other organizations to AAPM groups |
6/24/2021 |
12/31/2026 |
| AP 117-B |
Guidance regarding Ad Hoc Advisory Committees |
11/27/2021 |
12/31/2026 |
| AP 118-A |
EXCOM review of AAPM Materials and Documents |
11/28/2021 |
12/31/2026 |
| AP 119-A |
Executive Committee Handbook
|
11/27/2021 |
12/31/2026 |
| AP 120-A |
Medical Physicist Expert Witness |
7/14/2014 |
12/31/2024 |
| AP 121-B |
AAPM Candidate Nomination Process for the American Board of Radiology (ABR) Board of Trustees – Medical Physics |
7/14/2022 |
12/31/2027 |
| AP 122-B |
Guidelines for Solicitation of Funds in the Name of the AAPM
|
3/9/2023 |
12/31/2024 |
| AP 123-C |
Conflict of Interest |
3/9/2023 |
12/31/2028 |
| AP 124-B |
Medical Physics and JACMP Policy and Procedure for Reviewing and Adjudicating Individual Cases of Alleged Violations of Standards for Scientific Integrity and Conduct |
2/16/2023 |
12/31/2028 |
| AP 125-A |
Statement on the description of involvement of Medical Physicists in clinical procedures |
12/3/2013 |
12/31/2024 |
| AP 126-A |
Civilian or Government Physicist Employees' Professional Activity |
12/3/2013 |
12/31/2024 |
| AP 127-A |
Endorsement of Products, Manufacturers, or Suppliers |
12/4/2019 |
12/31/2024 |
| AP 128-A |
Code of Ethics for the American Association of Physicists in Medicine |
11/19/2020 |
12/31/2025 |
| AP 129-A |
Accreditation of imaging and radiation therapy facilities |
12/4/2019 |
12/31/2024 |
| AP 130-A |
Medical Physics Matching Program |
11/19/2020 |
12/31/2025 |
| AP 131-A |
Medical Physicist Assistants: Task Delegation and Supervision |
11/19/2020 |
12/31/2025 |
| AP 132-A |
Diversity Statement |
11/19/2020 |
12/31/2025 |
| AP 133-A |
AAPM Code of Conduct at Meetings and Social Events |
4/7/2020 |
12/31/2028 |
| AP 134-A |
Reinstatement Fee for Lapsed AAPM Membership |
12/4/2019 |
12/31/2024 |
| AP 135-A |
Use of Electronic Voting by the Executive Committee |
11/18/2022 |
12/31/2027 |
| AP 136-A |
Use of AI for Developing AAPM Content |
3/9/2023 |
12/31/2028 |
| AP 138-A |
AAPM Board Onboarding and Board Director Commitment |
4/2/2023 |
12/31/2028 |
| AP 139-A |
Overview and Guiding Principles of the AAPM Report Review Process |
10/18/2023 |
12/31/2028 |
| AP 140-A |
AAPM Policy on Managing Inappropriate Website Content |
9/21/2023 |
12/31/2028 |
| AP 141-A |
Guidelines for Complimentary Registration and Expenses for AAPM Summer School |
10/17/2023 |
12/31/2028 |
| AP 142-A |
Dues Waivers for Members Living in Low-Middle or Low-Income Countries |
3/7/2024 |
12/31/2029 |
| AP 143-A |
AAPM New Group Creation Process |
3/28/2024 |
12/31/2029 |
