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AAPM Policies

Policy number	Policy name	Approval date	Sunset date
AP 1-E	Presentation of AAPM Position	9/4/2018	12/31/2025
AP 2-H	Travel Reimbursement	8/24/2023	12/31/2025
AP 3-I	Investment Policy - Operating Reserves Investment Fund	9/28/2022	12/31/2024
AP 6-C	E & R Awards Sponsored by Entities other than AAPM	8/24/2020	12/31/2025
AP 7-B	Carry Over of Non-Restricted Budget Funds	10/16/2004	12/31/2024
AP 9-F	Executive Sessions - Attendance & Minutes	10/16/2018	12/31/2023
AP 10-H	AAPM Journal Covers	9/4/2019	12/31/2024
AP 16-F	Endorsement, Co-sponsorship and Sponsorship of Educational, Professional, and Scientific Medical Physics Activities	9/28/2022	12/31/2027
AP 17-D	Summer School Tuition	12/10/2014	12/31/2024
AP 18-E	Planned Giving Commitment	9/28/2022	12/31/2026
AP 19-G	Privacy and Security	11/8/2019	12/31/2024
AP 22-D	Use of AAPM Generic Letterhead	12/14/2020	12/31/2025
AP 23-W	Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting	3/9/2023	12/31/2026
AP 24-E	AAPM Travel Policies	4/18/2019	12/31/2025
AP 25-D	EXCOM Expenditure of Funds Policy	10/13/2015	12/31/2025
AP 28-E	Policy on Establishing AAPM Reserves	7/21/2020	12/31/2025
AP 30-C	New Undergraduate Student Membership	10/8/2014	12/31/2024
AP 32-D	Joint Membership with COMP	11/27/2016	12/31/2026
AP 33-D	AAPM Staff Bonuses	3/9/2023	12/31/2025
AP 35-C	AAPM Grievance Policy	11/28/2021	12/31/2026
AP 38-L	Guidelines for Complimentary Rooms and Expenses for RSNA Meeting	9/28/2022	12/31/2023
AP 39-D	Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies	9/28/2022	12/31/2024
AP 41-I	Fee tiers for Membership and Affiliation	1/25/2021	12/31/2024
AP 42-D	Procedure for Policy Book Revisions	9/28/2022	12/31/2024
AP 43-D	Childcare at AAPM-managed Meetings	9/20/2017	12/31/2025
AP 48-D	AAPM Exchange Program	7/12/2019	12/31/2024
AP 50-C	Required Signatures for Checks	2/6/2004	12/31/2024
AP 53-B	Policy for Including Food and Beverages for a Committee Meeting	4/21/2006	12/31/2026
AP 56-C	Executive Directors Salary Review Procedures	11/28/2021	12/31/2026
AP 57-K	Working Document of Understanding (RSNA & AAPM)	9/28/2022	12/31/2026
AP 58-D	Student, Resident, Junior, and Postdoctoral Fellow Registration	8/24/2023	12/31/2028
AP 59-F	Distribution of Minutes	9/28/2022	12/31/2025
AP 61-E	Regional rotation process for selection of locations for AAPM annual meetings	9/25/2020	12/31/2025
AP 63-G	Tickets for Award Recipients to the Annual Meeting Awards Reception	9/28/2022	12/31/2027
AP 64-E	Refund Policy for All Meeting Registrations	8/24/2023	12/31/2028
AP 65-E	Policy on Headquarters Site Visits (HQSV)	9/28/2022	12/31/2023
AP 67-E	Report Numbering and Title Standardization	6/22/2023	12/31/2028
AP 69-E	Procedure for membership online voting at AAPM.ORG	9/28/2022	12/31/2025
AP 70-D	Investment Policy Statement - Education and Research Fund	12/1/2019	12/31/2024
AP 71-B	CAMPEP Credit Policy	10/8/2009	12/31/2024
AP 72-D	Educational Funding and Indirect Costs	7/21/2007	12/31/2023
AP 74-G	Honoring Recently Deceased Members	12/1/2019	12/31/2024
AP 75-D	Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites	10/19/2021	12/31/2026
AP 76-C	International Travel Policy	5/28/2019	12/31/2024
AP 77-A	Authority for Contracts and Expenditures	3/30/2007	12/31/2023
AP 78-B	Support for the CAMPEP Accredited Residency Programs	7/28/2017	12/31/2027
AP 79-B	Procedure for Change of Status and Updating Developing Countries	12/22/2017	12/31/2023
AP 80-B	Authority to Approve Non-budgeted Expenditures	12/11/2013	12/31/2023
AP 81-A	Committee Websites	3/19/2009	12/31/2024
AP 82-A	AAPM's IRS Form 990 and 990T Information Returns	7/30/2009	12/31/2024
AP 83-D	Journal Editor Contingency Plan	9/28/2022	12/31/2025
AP 84-B	Suspension of Access to AAPM website	10/17/2016	12/31/2026
AP 85-B	Policy on Endorsing Publications	7/22/2021	12/31/2026
AP 86-A	Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer	7/29/2011	12/31/2026
AP 87-E	Awarding of the William D. Coolidge Gold Medal; Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards; and other awards of the Association delegated to the Awards & Honors Committee	10/27/2022	12/31/2025
AP 88-A	Non-Cash Donations to AAPM Education & Research Fund	9/12/2012	12/31/2023
AP 89-D	AAPM Officer, Board Member and Council Chair Designates	10/23/2020	12/31/2025
AP 90-A	Advertising Policy	10/15/2013	12/31/2023
AP 91-A	Use of AAPM Funds to purchase equipment	12/11/2013	12/31/2023
AP 92-D	Policy for a Specialty Meeting	9/28/2022	12/31/2024
AP 93-G	Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting	3/9/2023	12/31/2027
AP 94-C	Social Media Policy for AAPM Groups	9/28/2022	12/31/2025
AP 95-C	Education and Research Fund Pledge Matching	11/27/2021	12/31/2026
AP 96-D	Oversight of Journal-related work of AAPM Editors	1/25/2021	12/31/2025
AP 97-B	Operating Cash	8/26/2021	12/31/2026
AP 98-B	Oversight of AAPM contracts - other than association journals	11/27/2016	12/31/2026
AP 99-B	Memorial Funds for the E & R Fund	11/28/2021	12/31/2026
AP 101-A	Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings	1/19/2017	12/31/2027
AP 103-A	AAPM BBS Forum Policy	4/18/2017	12/31/2023
AP 104-C	Process for Considering Survey Requests	5/8/2020	12/31/2025
AP 105-C	Process for nominating members to ACR Committees	4/18/2019	12/31/2023
AP 106-B	Policy on Prorated Dues and Refunds	4/2/2023	12/31/2028
AP 107-A	Journal Operational Guidance and Procedures	11/25/2018	12/31/2023
AP 108-B	Sharing of AAPM Member Only Content	3/25/2021	12/31/2024
AP 109-A	Operating Reserves Investment Fund – Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs)	4/2/2019	12/31/2024
AP 110-B	Independent posting of electronic information by AAPM groups	6/12/2020	12/31/2023
AP 111-A	AAPM Dues discount for non-member meeting attendees	11/7/2019	12/31/2024
AP 112-A	Emergency Building Repairs	10/16/2019	12/31/2024
AP 113-B	Procedures for the Use of Electronic Means of Communication for Board Meetings	12/14/2020	12/31/2025
AP 114-A	Use of Units within the AAPM Committee Tree	6/12/2020	12/31/2025
AP 115-B	Guidelines for Presentation of TG, WG, and MPPG Reports at AAPM Meetings	9/28/2022	12/31/2025
AP 116-A	Appointment of representatives from other organizations to AAPM groups	6/24/2021	12/31/2026
AP 117-B	Guidance regarding Ad Hoc Advisory Committees	11/27/2021	12/31/2026
AP 118-A	EXCOM review of AAPM Materials and Documents	11/28/2021	12/31/2026
AP 119-A	Executive Committee Handbook	11/27/2021	12/31/2026
AP 120-A	Medical Physicist Expert Witness	7/14/2014	12/31/2024
AP 121-B	AAPM Candidate Nomination Process for the American Board of Radiology (ABR) Board of Trustees – Medical Physics	7/14/2022	12/31/2027
AP 122-B	Guidelines for Solicitation of Funds in the Name of the AAPM	3/9/2023	12/31/2024
AP 123-C	Conflict of Interest	3/9/2023	12/31/2028
AP 124-B	Medical Physics and JACMP Policy and Procedure for Reviewing and Adjudicating Individual Cases of Alleged Violations of Standards for Scientific Integrity and Conduct	2/16/2023	12/31/2028
AP 125-A	Statement on the description of involvement of Medical Physicists in clinical procedures	12/3/2013	12/31/2024
AP 126-A	Civilian or Government Physicist Employees' Professional Activity	12/3/2013	12/31/2024
AP 127-A	Endorsement of Products, Manufacturers, or Suppliers	12/4/2019	12/31/2024
AP 128-A	Code of Ethics for the American Association of Physicists in Medicine	11/19/2020	12/31/2025
AP 129-A	Accreditation of imaging and radiation therapy facilities	12/4/2019	12/31/2024
AP 130-A	Medical Physics Matching Program	11/19/2020	12/31/2025
AP 131-A	Medical Physicist Assistants: Task Delegation and Supervision	11/19/2020	12/31/2025
AP 132-A	Diversity Statement	11/19/2020	12/31/2025
AP 133-A	AAPM Code of Conduct at Meetings and Social Events	4/7/2020	12/31/2028
AP 134-A	Reinstatement Fee for Lapsed AAPM Membership	12/4/2019	12/31/2024
AP 135-A	Use of Electronic Voting by the Executive Committee	11/18/2022	12/31/2027
AP 136-A	Use of AI for Developing AAPM Content	3/9/2023	12/31/2028
AP 138-A	AAPM Board Onboarding and Board Director Commitment	4/2/2023	12/31/2028

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AAPM is the American Association of Physicists in Medicine.
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AAPM is a scientific, educational, and professional nonprofit organization devoted to the discipline of physics in medicine. The information provided in this website is offered for the benefit of its members and the general public, however, AAPM does not independently verify or substantiate the information provided on other websites that may be linked to this site.