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Administrative Policies and Procedures

Policy number	Policy name	Approval date	Sunset date
AP 1-E	Presentation of AAPM Position	9/4/2018	12/31/2025
AP 2-G	Travel Reimbursement	7/21/2020	12/31/2025
AP 3-H	Investment Policy - Operating Reserves Investment Fund	10/8/2014	12/31/2024
AP 6-C	E & R Awards Sponsored by Entities other than AAPM	8/24/2020	12/31/2025
AP 7-B	Carry Over of Non-Restricted Budget Funds	10/16/2004	12/31/2024
AP 9-F	Executive Sessions - Attendance & Minutes	10/16/2018	12/31/2023
AP 10-H	AAPM Journal Covers	9/4/2019	12/31/2024
AP 16-E	Endorsement, Co-sponsorship and Sponsorship of Educational Activities	6/17/2015	12/31/2021
AP 17-D	Summer School Tuition	12/10/2014	12/31/2024
AP 18-D	Planned Giving Commitment	10/7/2010	12/31/2021
AP 19-G	Privacy and Security	11/8/2019	12/31/2024
AP 22-D	Use of AAPM Generic Letterhead	12/14/2020	12/31/2025
AP 23-U	Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting	12/1/2019	12/31/2022
AP 24-E	AAPM Travel Policies	4/18/2019	12/31/2025
AP 25-D	EXCOM Expenditure of Funds Policy	10/13/2015	12/31/2025
AP 26-E	Professional Survey Distribution	8/24/2020	12/31/2025
AP 28-E	Policy on Establishing AAPM Reserves	7/21/2020	12/31/2025
AP 30-C	New Undergraduate Student Membership	10/8/2014	12/31/2024
AP 32-D	Joint Membership with COMP	11/27/2016	12/31/2021
AP 33-C	AAPM Staff Bonuses	10/7/2010	12/31/2025
AP 35-B	AAPM Grievance Policy	2/3/2006	12/31/2021
AP 38-K	Guidelines for Complimentary Rooms and Expenses for RSNA Meeting	1/8/2018	12/31/2022
AP 39-C	Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies	10/8/2009	12/31/2024
AP 41-I	Fee tiers for Membership and Affiliation	1/25/2021	12/31/2024
AP 42-C	Procedure for Policy Book Revisions	5/28/2019	12/31/2024
AP 43-D	Childcare at AAPM-managed Meetings	9/20/2017	12/31/2025
AP 48-D	AAPM Exchange Program	7/12/2019	12/31/2024
AP 50-C	Required Signatures for Checks	2/6/2004	12/31/2024
AP 51-D	Process for Publishing AAPM Reports	10/17/2017	12/31/2022
AP 53-B	Policy for Including Food and Beverages for a Committee Meeting	4/21/2006	12/31/2021
AP 56-B	Executive Directors Salary Review Procedures	7/21/2007	12/31/2023
AP 57-I	Working Document of Understanding (RSNA & AAPM)	10/16/2019	12/31/2024
AP 58-C	Student, Resident Registration or Postdoctoral Fellow Registration	11/25/2018	12/31/2023
AP 59-E	Distribution of Minutes	5/8/2020	12/31/2025
AP 61-E	Regional rotation process for selection of locations for AAPM annual meetings	9/25/2020	12/31/2025
AP 63-E	Tickets for Award Recipients to the Annual Meeting Awards Reception	12/14/2020	12/31/2022
AP 64-D	Refund Policy for All Meeting Registrations	5/28/2019	12/31/2023
AP 65-D	Policy on Headquarters Site Visits (HQSV)	5/10/2018	12/31/2023
AP 67-C	Policy on Task Group numbering	10/15/2013	12/31/2023
AP 69-D	Procedure for membership online voting at AAPM.ORG	12/14/2020	12/31/2025
AP 70-D	Investment Policy Statement - Education and Research Fund	12/1/2019	12/31/2024
AP 71-B	CAMPEP Credit Policy	10/8/2009	12/31/2024
AP 72-D	Educational Funding and Indirect Costs	7/21/2007	12/31/2023
AP 74-G	Honoring Recently Deceased Members	12/1/2019	12/31/2024
AP 75-C	Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites	11/27/2016	12/31/2021
AP 76-C	International Travel Policy	5/28/2019	12/31/2024
AP 77-A	Authority for Contracts and Expenditures	3/30/2007	12/31/2022
AP 78-B	Support for the CAMPEP Accredited Residency Programs	7/28/2017	12/31/2022
AP 79-B	Procedure for Change of Status and Updating Developing Countries	12/22/2017	12/31/2022
AP 80-B	Authority to Approve Non-budgeted Expenditures	12/11/2013	12/31/2023
AP 81-A	Committee Websites	3/19/2009	12/31/2024
AP 82-A	AAPM's IRS Form 990 and 990T Information Returns	7/30/2009	12/31/2024
AP 83-C	Journal Editor Contingency Plan	12/15/2020	12/31/2025
AP 84-B	Suspension of Access to AAPM website	10/17/2016	12/31/2021
AP 85-A	Policy on Endorsing Publications	2/9/2011	12/31/2021
AP 86-A	Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer	7/29/2011	12/31/2021
AP 87-D	Awarding of the William D. Coolidge Gold Medal; Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards; and other awards of the Association delegated to the Awards & Honors Committee	11/16/2020	12/31/2025
AP 88-A	Non-Cash Donations to AAPM Education & Research Fund	9/12/2012	12/31/2022
AP 89-D	AAPM Officer, Board Member and Council Chair Designates	10/23/2020	12/31/2025
AP 90-A	Advertising Policy	10/15/2013	12/31/2023
AP 91-A	Use of AAPM Funds to purchase equipment	12/11/2013	12/31/2023
AP 92-C	Policy for a Specialty Meeting	7/21/2020	12/31/2024
AP 93-E	Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting	12/18/2018	12/31/2023
AP 94-B	Social Media Policy for AAPM Groups	3/5/2019	12/31/2025
AP 95-B	Education and Research Fund Pledge Matching	1/17/2016	12/31/2021
AP 96-D	Oversight of Journal-related work of AAPM Editors	1/25/2021	12/31/2025
AP 97-A	Operating Cash	1/17/2016	12/31/2021
AP 98-B	Oversight of AAPM contracts - other than association journals	11/27/2016	12/31/2021
AP 99-A	Memorial Funds for the E & R Fund	8/31/2016	12/31/2021
AP 101-A	Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings	1/19/2017	12/31/2022
AP 102-B	Editorial Conflict of Interest Policy	7/28/2017	12/31/2022
AP 103-A	AAPM BBS Forum Policy	4/18/2017	12/31/2022
AP 104-C	Process for Considering Survey Requests	5/8/2020	12/31/2025
AP 105-C	Process for nominating members to ACR Committees	4/18/2019	12/31/2022
AP 106-A	Policy on Prorated Dues and Refunds	1/8/2018	12/31/2022
AP 107-A	Journal Operational Guidance and Procedures	11/25/2018	12/31/2023
AP 108-A	Sharing of AAPM Member Only Content	3/5/2019	12/31/2024
AP 109-A	Operating Reserves Investment Fund – Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs)	4/2/2019	12/31/2024
AP 110-B	Independent posting of electronic information by AAPM groups	6/12/2020	12/31/2023
AP 111-A	AAPM Dues discount for non-member meeting attendees	11/7/2019	12/31/2024
AP 112-A	Emergency Building Repairs	10/16/2019	12/31/2024
AP 113-B	Procedures for the Use of Electronic Means of Communication for Board Meetings	12/14/2020	12/31/2025
AP 114-A	Use of Units within the AAPM Committee Tree	6/12/2020	12/31/2025
AP 115-A	Guidelines for Presentation of TG, WG, and MPPG Reports at AAPM Meetings	12/14/2020	12/31/2025

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