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Administrative Policies and Procedures
Policy number
Policy name
Approval date
Sunset date
AP 1-E
Presentation of AAPM Position
9/4/2018
12/31/2025
AP 2-G
Travel Reimbursement
7/21/2020
12/31/2025
AP 3-H
Investment Policy - Operating Reserves Investment Fund
10/8/2014
12/31/2024
AP 6-C
E & R Awards Sponsored by Entities other than AAPM
8/24/2020
12/31/2025
AP 7-B
Carry Over of Non-Restricted Budget Funds
10/16/2004
12/31/2024
AP 9-F
Executive Sessions - Attendance & Minutes
10/16/2018
12/31/2023
AP 10-H
AAPM Journal Covers
9/4/2019
12/31/2024
AP 16-E
Endorsement, Co-sponsorship and Sponsorship of Educational Activities
6/17/2015
12/31/2021
AP 17-D
Summer School Tuition
12/10/2014
12/31/2024
AP 18-D
Planned Giving Commitment
10/7/2010
12/31/2021
AP 19-G
Privacy and Security
11/8/2019
12/31/2024
AP 22-D
Use of AAPM Generic Letterhead
12/14/2020
12/31/2025
AP 23-U
Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting
12/1/2019
12/31/2022
AP 24-E
AAPM Travel Policies
4/18/2019
12/31/2025
AP 25-D
EXCOM Expenditure of Funds Policy
10/13/2015
12/31/2025
AP 26-E
Professional Survey Distribution
8/24/2020
12/31/2025
AP 28-E
Policy on Establishing AAPM Reserves
7/21/2020
12/31/2025
AP 30-C
New Undergraduate Student Membership
10/8/2014
12/31/2024
AP 32-D
Joint Membership with COMP
11/27/2016
12/31/2021
AP 33-C
AAPM Staff Bonuses
10/7/2010
12/31/2025
AP 35-B
AAPM Grievance Policy
2/3/2006
12/31/2021
AP 38-K
Guidelines for Complimentary Rooms and Expenses for RSNA Meeting
1/8/2018
12/31/2022
AP 39-C
Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies
10/8/2009
12/31/2024
AP 41-H
Fee tiers for Membership and Affiliation
7/21/2020
12/31/2025
AP 42-C
Procedure for Policy Book Revisions
5/28/2019
12/31/2024
AP 43-D
Childcare at AAPM-managed Meetings
9/20/2017
12/31/2025
AP 48-D
AAPM Exchange Program
7/12/2019
12/31/2024
AP 50-C
Required Signatures for Checks
2/6/2004
12/31/2024
AP 51-D
Process for Publishing AAPM Reports
10/17/2017
12/31/2022
AP 53-B
Policy for Including Food and Beverages for a Committee Meeting
4/21/2006
12/31/2021
AP 56-B
Executive Directors Salary Review Procedures
7/21/2007
12/31/2023
AP 57-I
Working Document of Understanding (RSNA & AAPM)
10/16/2019
12/31/2024
AP 58-C
Student, Resident Registration or Post-Doctoral Fellow Registration
11/25/2018
12/31/2023
AP 59-E
Distribution of Minutes
5/8/2020
12/31/2025
AP 61-E
Regional rotation process for selection of locations for AAPM annual meetings
9/25/2020
12/31/2025
AP 63-E
Tickets for Award Recipients to the Annual Meeting Awards Reception
12/14/2020
12/31/2022
AP 64-D
Refund Policy for All Meeting Registrations
5/28/2019
12/31/2023
AP 65-D
Policy on Headquarters Site Visits (HQSV)
5/10/2018
12/31/2023
AP 67-C
Policy on Task Group numbering
10/15/2013
12/31/2023
AP 69-D
Procedure for membership online voting at AAPM.ORG
12/14/2020
12/31/2025
AP 70-D
Investment Policy Statement - Education and Research Fund
12/1/2019
12/31/2024
AP 71-B
CAMPEP Credit Policy
10/8/2009
12/31/2024
AP 72-D
Educational Funding and Indirect Costs
7/21/2007
12/31/2023
AP 74-G
Honoring Recently Deceased Members
12/1/2019
12/31/2024
AP 75-C
Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites
11/27/2016
12/31/2021
AP 76-C
International Travel Policy
5/28/2019
12/31/2024
AP 77-A
Authority for Contracts and Expenditures
3/30/2007
12/31/2022
AP 78-B
Support for the CAMPEP Accredited Residency Programs
7/28/2017
12/31/2022
AP 79-B
Procedure for Change of Status and Updating Developing Countries
12/22/2017
12/31/2022
AP 80-B
Authority to Approve Non-budgeted Expenditures
12/11/2013
12/31/2023
AP 81-A
Committee Websites
3/19/2009
12/31/2024
AP 82-A
AAPM's IRS Form 990 and 990T Information Returns
7/30/2009
12/31/2024
AP 83-C
Journal Editor Contingency Plan
12/15/2020
12/31/2025
AP 84-B
Suspension of Access to AAPM website
10/17/2016
12/31/2021
AP 85-A
Policy on Endorsing Publications
2/9/2011
12/31/2021
AP 86-A
Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer
7/29/2011
12/31/2021
AP 87-D
Awarding of the William D. Coolidge Gold Medal; Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards; and other awards of the Association delegated to the Awards & Honors Committee
11/16/2020
12/31/2025
AP 88-A
Non-Cash Donations to AAPM Education & Research Fund
9/12/2012
12/31/2022
AP 89-D
AAPM Officer, Board Member and Council Chair Designates
10/23/2020
12/31/2025
AP 90-A
Advertising Policy
10/15/2013
12/31/2023
AP 91-A
Use of AAPM Funds to purchase equipment
12/11/2013
12/31/2023
AP 92-C
Policy for a Specialty Meeting
7/21/2020
12/31/2024
AP 93-E
Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting
12/18/2018
12/31/2023
AP 94-B
Social Media Policy for AAPM Groups
3/5/2019
12/31/2025
AP 95-B
Education and Research Fund Pledge Matching
1/17/2016
12/31/2021
AP 96-C
Oversight of Journal-related work of AAPM Editors
12/14/2020
12/31/2025
AP 97-A
Operating Cash
1/17/2016
12/31/2021
AP 98-B
Oversight of AAPM contracts - other than association journals
11/27/2016
12/31/2021
AP 99-A
Memorial Funds for the E & R Fund
8/31/2016
12/31/2021
AP 101-A
Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings
1/19/2017
12/31/2022
AP 102-B
Editorial Conflict of Interest Policy
7/28/2017
12/31/2022
AP 103-A
AAPM BBS Forum Policy
4/18/2017
12/31/2022
AP 104-C
Process for Considering Survey Requests
5/8/2020
12/31/2025
AP 105-C
Process for nominating members to ACR Committees
4/18/2019
12/31/2022
AP 106-A
Policy on Prorated Dues and Refunds
1/8/2018
12/31/2022
AP 107-A
Journal Operational Guidance and Procedures
11/25/2018
12/31/2023
AP 108-A
Sharing of AAPM Member Only Content
3/5/2019
12/31/2024
AP 109-A
Operating Reserves Investment Fund – Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs)
4/2/2019
12/31/2024
AP 110-B
Independent posting of electronic information by AAPM groups
6/12/2020
12/31/2023
AP 111-A
AAPM Dues discount for non-member meeting attendees
11/7/2019
12/31/2024
AP 112-A
Emergency Building Repairs
10/16/2019
12/31/2024
AP 113-B
Procedures for the Use of Electronic Means of Communication for Board Meetings
12/14/2020
12/31/2025
AP 114-A
Use of Units within the AAPM Committee Tree
6/12/2020
12/31/2025
AP 115-A
Guidelines for Presentation of TG, WG, and MPPG Reports at AAPM Meetings
12/14/2020
12/31/2025
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