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Administrative Policies and Procedures

Policy number Policy name Approval date Sunset date
AP 1-E Presentation of AAPM Position 9/4/2018 12/31/2020
AP 2-E Travel Reimbursement 10/8/2014 12/31/2019
AP 3-H Investment Policy - Operating Reserves Investment Fund 10/8/2014 12/31/2019
AP 6-B AAPM Awards Given must be Endowed by the Sponsor 10/16/2004 12/31/2019
AP 7-B Carry Over of Non-Restricted Budget Funds 10/16/2004 12/31/2019
AP 9-F Executive Sessions - Attendance & Minutes 10/16/2018 12/31/2023
AP 10-G AAPM Journal Covers 1/24/2017 12/31/2022
AP 16-E Endorsement, Co-sponsorship and Sponsorship of Educational Activities 6/17/2015 12/31/2020
AP 17-D Summer School Tuition 12/10/2014 12/31/2019
AP 18-D Planned Giving Commitment 10/7/2010 12/31/2020
AP 19-E Privacy and Security 7/18/2018 12/31/2023
AP 22-C Use of AAPM Generic Letterhead 10/7/2010 12/31/2020
AP 23-T Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 8/2/2018 12/31/2022
AP 24-D AAPM Travel Policies 8/7/2015 12/31/2020
AP 25-D EXCOM Expenditure of Funds Policy 10/13/2015 12/31/2020
AP 26-D Salary Survey Distribution 7/16/2015 12/31/2020
AP 28-D Policy on Establishing AAPM Reserves 8/7/2015 12/31/2020
AP 30-C New Undergraduate Student Membership 10/8/2014 12/31/2019
AP 32-D Joint Membership with COMP 11/27/2016 12/31/2021
AP 33-C AAPM Staff Bonuses 10/7/2010 12/31/2020
AP 35-B AAPM Grievance Policy 2/3/2006 12/31/2021
AP 38-K Guidelines for Complimentary Rooms and Expenses for RSNA Meeting 1/8/2018 12/31/2022
AP 39-C Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies 10/8/2009 12/31/2019
AP 41-E Dues Increase by Individual Member Type 8/31/2016 12/31/2021
AP 42-B Procedure for Policy Book Revisions 7/29/2004 12/31/2019
AP 43-D Childcare at AAPM-managed Meetings 9/20/2017 12/31/2020
AP 48-C AAPM Exchange Program 10/10/2008 12/31/2019
AP 50-C Required Signatures for Checks 2/6/2004 12/31/2019
AP 51-D Process for Publishing AAPM Reports 10/17/2017 12/31/2022
AP 53-B Policy for Including Food and Beverages for a Committee Meeting 4/21/2006 12/31/2021
AP 56-B Executive Directors Salary Review Procedures 7/21/2007 12/31/2023
AP 57-H Working Document of Understanding (RSNA & AAPM) 10/16/2018 12/31/2023
AP 58-C Student, Resident Registration or Post-Doctoral Fellow Registration 11/25/2018 12/31/2023
AP 59-D Distribution of Minutes 11/15/2013 12/31/2023
AP 61-D Regional rotation process for selection of locations for AAPM annual meetings 11/29/2015 12/31/2020
AP 63-D Tickets for Award Recipients to the Awards Reception 9/20/2017 12/31/2022
AP 64-C Refund Policy for All Meeting Registrations 11/25/2018 12/31/2023
AP 65-D Policy on Headquarters Site Visits (HQSV) 5/10/2018 12/31/2023
AP 67-C Policy on Task Group numbering 10/15/2013 12/31/2023
AP 69-C Procedure for membership online voting at AAPM.ORG 5/13/2010 12/31/2020
AP 70-C Investment Policy Statement - Education and Research Fund 11/12/2014 12/31/2019
AP 71-B CAMPEP Credit Policy 10/8/2009 12/31/2019
AP 72-D Educational Funding and Indirect Costs 7/21/2007 12/31/2023
AP 74-F Honoring Recently Deceased Members 4/12/2016 12/31/2020
AP 75-C Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites 11/27/2016 12/31/2021
AP 76-B International Travel Policy 10/7/2010 12/31/2020
AP 77-A Authority for Contracts and Expenditures 3/30/2007 12/31/2022
AP 78-B Support for the CAMPEP Accredited Residency Programs 7/28/2017 12/31/2022
AP 79-B Procedure for Change of Status and Updating Developing Countries 12/22/2017 12/31/2022
AP 80-B Authority to Approve Non-budgeted Expenditures 12/11/2013 12/31/2023
AP 81-A Committee Websites 3/19/2009 12/31/2019
AP 82-A AAPM's IRS Form 990 and 990T Information Returns 7/30/2009 12/31/2019
AP 83-B Medical Physics Operations Manual - Editor Contingency Plan 10/13/2015 12/31/2020
AP 84-B Suspension of Access to AAPM website 10/17/2016 12/31/2021
AP 85-A Policy on Endorsing Publications 2/9/2011 12/31/2021
AP 86-A Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer 7/29/2011 12/31/2021
AP 87-C Awarding of the William D. Coolidge Gold Medal, Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards 4/18/2019 12/31/2020
AP 88-A Non-Cash Donations to AAPM Education & Research Fund 9/12/2012 12/31/2022
AP 89-C AAPM Officer, Board Member and Council Chair Designates 8/7/2015 12/31/2020
AP 90-A Advertising Policy 10/15/2013 12/31/2023
AP 91-A Use of AAPM Funds to purchase equipment 12/11/2013 12/31/2023
AP 92-A Policy for a Specialty Meeting 9/10/2014 12/31/2019
AP 93-E Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 12/18/2018 12/31/2023
AP 94-A Social Media Policy for AAPM Groups 8/7/2015 12/31/2020
AP 95-B Education and Research Fund Pledge Matching 1/17/2016 12/31/2021
AP 96-B Oversight of Journal-related work of AAPM Editors 11/27/2016 12/31/2020
AP 97-A Operating Cash 1/17/2016 12/31/2021
AP 98-B Oversight of AAPM contracts - other than association journals 11/27/2016 12/31/2021
AP 99-A Memorial Funds for the E & R Fund 8/31/2016 12/31/2021
AP 101-A Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings 1/19/2017 12/31/2022
AP 102-B Editorial Conflict of Interest Policy 7/28/2017 12/31/2022
AP 103-A AAPM BBS Forum Policy 4/18/2017 12/31/2022
AP 104-A Process for Considering Survey Requests 11/26/2017 12/31/2022
AP 105-B Process for nominating members to ACR Committees 5/10/2018 12/31/2022
AP 106-A Policy on Prorated Dues and Refunds 1/8/2018 12/31/2022
AP 107-A Journal Operational Guidance and Procedures 11/25/2018 12/31/2023
AP 108-A Sharing of AAPM Member Only Content 3/5/2019 12/31/2024
AP 109-A Operating Reserves Investment Fund – Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs) 4/2/2019 12/31/2024
AP 110-A Oversight of Material Post on AAPM Blogs 4/19/2019 12/31/2024


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