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Administrative Policies and Procedures

Policy number Policy name Approval date Sunset date
AP 1-E Presentation of AAPM Position 9/4/2018 12/31/2025
AP 2-G Travel Reimbursement 7/21/2020 12/31/2025
AP 3-H Investment Policy - Operating Reserves Investment Fund 10/8/2014 12/31/2024
AP 6-C E & R Awards Sponsored by Entities other than AAPM 8/24/2020 12/31/2025
AP 7-B Carry Over of Non-Restricted Budget Funds 10/16/2004 12/31/2024
AP 9-F Executive Sessions - Attendance & Minutes 10/16/2018 12/31/2023
AP 10-H AAPM Journal Covers 9/4/2019 12/31/2024
AP 16-E Endorsement, Co-sponsorship and Sponsorship of Educational Activities 6/17/2015 12/31/2021
AP 17-D Summer School Tuition 12/10/2014 12/31/2024
AP 18-D Planned Giving Commitment 10/7/2010 12/31/2021
AP 19-G Privacy and Security 11/8/2019 12/31/2024
AP 22-D Use of AAPM Generic Letterhead 12/14/2020 12/31/2025
AP 23-U Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 12/1/2019 12/31/2022
AP 24-E AAPM Travel Policies 4/18/2019 12/31/2025
AP 25-D EXCOM Expenditure of Funds Policy 10/13/2015 12/31/2025
AP 28-E Policy on Establishing AAPM Reserves 7/21/2020 12/31/2025
AP 30-C New Undergraduate Student Membership 10/8/2014 12/31/2024
AP 32-D Joint Membership with COMP 11/27/2016 12/31/2021
AP 33-C AAPM Staff Bonuses 10/7/2010 12/31/2025
AP 35-B AAPM Grievance Policy 2/3/2006 12/31/2021
AP 38-K Guidelines for Complimentary Rooms and Expenses for RSNA Meeting 1/8/2018 12/31/2022
AP 39-C Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies 10/8/2009 12/31/2024
AP 41-I Fee tiers for Membership and Affiliation 1/25/2021 12/31/2024
AP 42-C Procedure for Policy Book Revisions 5/28/2019 12/31/2024
AP 43-D Childcare at AAPM-managed Meetings 9/20/2017 12/31/2025
AP 48-D AAPM Exchange Program 7/12/2019 12/31/2024
AP 50-C Required Signatures for Checks 2/6/2004 12/31/2024
AP 51-D Process for Publishing AAPM Reports 10/17/2017 12/31/2022
AP 53-B Policy for Including Food and Beverages for a Committee Meeting 4/21/2006 12/31/2021
AP 56-B Executive Directors Salary Review Procedures 7/21/2007 12/31/2023
AP 57-J Working Document of Understanding (RSNA & AAPM) 3/25/2021 12/31/2026
AP 58-C Student, Resident Registration or Postdoctoral Fellow Registration 11/25/2018 12/31/2023
AP 59-E Distribution of Minutes 5/8/2020 12/31/2025
AP 61-E Regional rotation process for selection of locations for AAPM annual meetings 9/25/2020 12/31/2025
AP 63-E Tickets for Award Recipients to the Annual Meeting Awards Reception 12/14/2020 12/31/2022
AP 64-D Refund Policy for All Meeting Registrations 5/28/2019 12/31/2023
AP 65-D Policy on Headquarters Site Visits (HQSV) 5/10/2018 12/31/2023
AP 67-C Policy on Task Group numbering 10/15/2013 12/31/2023
AP 69-D Procedure for membership online voting at AAPM.ORG 12/14/2020 12/31/2025
AP 70-D Investment Policy Statement - Education and Research Fund 12/1/2019 12/31/2024
AP 71-B CAMPEP Credit Policy 10/8/2009 12/31/2024
AP 72-D Educational Funding and Indirect Costs 7/21/2007 12/31/2023
AP 74-G Honoring Recently Deceased Members 12/1/2019 12/31/2024
AP 75-C Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites 11/27/2016 12/31/2021
AP 76-C International Travel Policy 5/28/2019 12/31/2024
AP 77-A Authority for Contracts and Expenditures 3/30/2007 12/31/2022
AP 78-B Support for the CAMPEP Accredited Residency Programs 7/28/2017 12/31/2022
AP 79-B Procedure for Change of Status and Updating Developing Countries 12/22/2017 12/31/2022
AP 80-B Authority to Approve Non-budgeted Expenditures 12/11/2013 12/31/2023
AP 81-A Committee Websites 3/19/2009 12/31/2024
AP 82-A AAPM's IRS Form 990 and 990T Information Returns 7/30/2009 12/31/2024
AP 83-C Journal Editor Contingency Plan 12/15/2020 12/31/2025
AP 84-B Suspension of Access to AAPM website 10/17/2016 12/31/2026
AP 85-B Policy on Endorsing Publications 7/22/2021 12/31/2026
AP 86-A Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer 7/29/2011 12/31/2021
AP 87-D Awarding of the William D. Coolidge Gold Medal; Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards; and other awards of the Association delegated to the Awards & Honors Committee 11/16/2020 12/31/2025
AP 88-A Non-Cash Donations to AAPM Education & Research Fund 9/12/2012 12/31/2022
AP 89-D AAPM Officer, Board Member and Council Chair Designates 10/23/2020 12/31/2025
AP 90-A Advertising Policy 10/15/2013 12/31/2023
AP 91-A Use of AAPM Funds to purchase equipment 12/11/2013 12/31/2023
AP 92-C Policy for a Specialty Meeting 7/21/2020 12/31/2024
AP 93-E Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 12/18/2018 12/31/2023
AP 94-B Social Media Policy for AAPM Groups 3/5/2019 12/31/2025
AP 95-B Education and Research Fund Pledge Matching 1/17/2016 12/31/2021
AP 96-D Oversight of Journal-related work of AAPM Editors 1/25/2021 12/31/2025
AP 97-B Operating Cash 8/26/2021 12/31/2026
AP 98-B Oversight of AAPM contracts - other than association journals 11/27/2016 12/31/2021
AP 99-A Memorial Funds for the E & R Fund 8/31/2016 12/31/2021
AP 101-A Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings 1/19/2017 12/31/2022
AP 102-B Editorial Conflict of Interest Policy 7/28/2017 12/31/2022
AP 103-A AAPM BBS Forum Policy 4/18/2017 12/31/2022
AP 104-C Process for Considering Survey Requests 5/8/2020 12/31/2025
AP 105-C Process for nominating members to ACR Committees 4/18/2019 12/31/2022
AP 106-A Policy on Prorated Dues and Refunds 1/8/2018 12/31/2022
AP 107-A Journal Operational Guidance and Procedures 11/25/2018 12/31/2023
AP 108-B Sharing of AAPM Member Only Content 3/25/2021 12/31/2024
AP 109-A Operating Reserves Investment Fund Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs) 4/2/2019 12/31/2024
AP 110-B Independent posting of electronic information by AAPM groups 6/12/2020 12/31/2023
AP 111-A AAPM Dues discount for non-member meeting attendees 11/7/2019 12/31/2024
AP 112-A Emergency Building Repairs 10/16/2019 12/31/2024
AP 113-B Procedures for the Use of Electronic Means of Communication for Board Meetings 12/14/2020 12/31/2025
AP 114-A Use of Units within the AAPM Committee Tree 6/12/2020 12/31/2025
AP 115-A Guidelines for Presentation of TG, WG, and MPPG Reports at AAPM Meetings 12/14/2020 12/31/2025
AP 116-A Appointment of representatives from other organizations to AAPM groups 6/24/2021 12/31/2026

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