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Policy number Policy name Policy date Sunset date
AP 16-F Endorsement, Co-sponsorship and Sponsorship of Educational, Professional, and Scientific Medical Physics Activities 9/28/2022 12/31/2027
Section
Policy source
December 15, 2009 EXCOM Meeting Minutes
Policy text

The AAPM believes that partnering in educational, professional, and scientific medical physics is an important function of the organization. This participation can take several forms.

ENDORSEMENT
Criteria
  • The AAPM believes that the activity would be of interest to its members but does not actively participate in the planning of the meeting.
  • The AAPM will not be financially involved.
  • AAPM can endorse vendor-specific workshops provided the following disclaimer is presented with advertising of the workshop, "AAPM does not endorse the product in question; rather, it endorses the educational component of the program."
AAPM Involvement
  • AAPM reviews the program for appropriateness.
  • The group may use the AAPM logo with the words "endorsed by the AAPM."
  • The AAPM will provide a set of mailing labels without charge.
AAPM Approval

(US and Canada Meeting)
  • The endorsement is approved by the AAPM Continuing Professional Development Committee (CPDC).
  • The chair of the CPDC notifies the organizers and headquarters.
  • Endorsement will be documented in the committee minutes.
AAPM Approval

(Other International Meeting)
  • The endorsement is approved by the Global Liaison Committee (GLC) of the International Council.
  • The chair of the GLC notifies the organizers and headquarters.
  • Endorsement will be documented in the committee minutes.
Co-Sponsorship
Criteria
  • The AAPM believes that the activity would be of interest to its members and will participate in all phases of the meeting development.
  • The AAPM will not be financially involved.
AAPM Involvement
  • The AAPM actively participates in all phases of the meeting development.
  • The group may use the AAPM logo with the words "co-sponsored by the AAPM."
AAPM Approval

(US and Canada Meeting)
  • Co-sponsorship is initiated by application to the AAPM Continuing Professional Development Committee (CPDC).
  • The CPDC recommends approval and nominates, if necessary, AAPM members to the organizing committee of the planned meeting.
  • Final approval is at the level of the CPDC.
  • The chair of the CPDC notifies the organizers and headquarters.
  • Co-sponsorship will be documented in the committee minutes.
AAPM Approval

(Other International Meeting)
  • Co-sponsorship is initiated by application to the Global Liaison Committee (GLC) of the International Council.
  • The GLC recommends approval and nominates, if necessary, AAPM members to the organizing committee of the planned meeting.
  • Final approval is at the level of the GLC.
  • The chair of the GLC notifies the organizers and headquarters.
  • Co-sponsorship will be documented in the committee minutes.
Sponsorship
Criteria
  • The AAPM believes that the activity would be of interest to its members and will participate in all phases of the meeting development including financial planning.
  • The AAPM will share the profits and the risks of the meeting.
AAPM Involvement
  • The AAPM actively participates in all phases of the meeting development.
  • The group may use the AAPM logo with the words "sponsored by the AAPM."
  • The AAPM will participate in planning the budget and the finances of the meeting.
AAPM Approval

(US and Canada Meeting)
  • Sponsorship is initiated by application to AAPM Continuing Professional Development Committee (CPDC).
  • The CPDC recommends approval and nominates AAPM members to the organizing committee of the planned meeting.
  • The meeting is reviewed by Education Council (EC) and if the EC recommends approval the planned budget including cost and profit sharing is presented to the Finance Committee.
  • Following approval by FINCOM the arrangements are presented to the board for final approval.
  • The meeting organizers are notified by the AAPM secretary.
  • Sponsorship is documented in the board minutes.
AAPM Approval

(Other International Meeting)
  • Sponsorship is initiated by application to the Global Liaison Committee (GLC) of the International Council (IC).
  • The GLC recommends approval and nominates AAPM members to the organizing committee of the planned meeting.
  • The meeting is reviewed by IC and if the IC recommends approval the planned budget including cost and profit sharing is presented to the Finance Committee.
  • Following approval by FINCOM the arrangements are presented to the board for final approval.
  • The meeting organizers are notified by the AAPM Secretary.
  • Sponsorship is documented in the board minutes.

The AAPM board can directly sponsor, co-sponsor or endorse activities.

On going activities can be co-sponsored or endorsed for periods of up to five years. Sponsorship must be renewed annually.

The AAPM will not participate in activities that are primarily commercial.

AAPM Application for Endorsement & Co-Sponsorship of Meetings (fillable pdf)
Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 16-A Endorsement, Co-sponsorship and Sponsorship of Educational Activities 7/1/1999 4/12/2003 Inactive
AP 16-B Endorsement, Co-sponsorship and Sponsorship of Educational Activities 4/13/2003 2/5/2004 Inactive
AP 16-C Endorsement, Co-sponsorship and Sponsorship of Educational Activities 2/6/2004 12/14/2009 Inactive
AP 16-D Endorsement, Co-sponsorship and Sponsorship of Educational Activities 12/15/2009 6/16/2015 Inactive
AP 16-E Endorsement, Co-sponsorship and Sponsorship of Educational Activities 6/17/2015 12/31/2022 Inactive
AP 16-F Endorsement, Co-sponsorship and Sponsorship of Educational, Professional, and Scientific Medical Physics Activities 9/28/2022 12/31/2027 Active

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