AAPM Position Statements, Policies and Procedures - Details


This Policy is No Longer Active.
Policy number	Policy name	Policy date	Sunset date
AP 2-B	Travel Reimbursement	4/1/2000	5/22/2001
Section No section assigned
Policy source

Policy text
All Travel Must be Approved by Line Item in the Budget. Council Chairs: Not Reimbursed for Travel to AAPM Annual Meeting or the RSNA. Other Expenses Including Overhead Must be Approved by Line Item in the Budget. GENERAL: * Per diem and lodging will be paid for only for the time spent on AAPM business i.e. for a one day meeting and if necessary the evening before, lodging will be reimbursed for the night before the meeting and if necessary the night of the meeting. Hotel, meal and travel costs for companion are not reimbursable. PER DIEM: * AAPM will reimburse up to but not exceeding $40.00 per day * Partial days will be reimbursed at up to $8.00 for breakfast, $12.00 for lunch and $25.00 for dinner. TRAVEL: * Car travel is currently reimbursed at $0.325 per mile. The rate is adjusted yearly to agree with the Internal Revenue Service allowance. Travel by car including incurred lodging and per diem expenses will be reimbursed up to but not exceeding that of coach airplane fare. * Excursion or otherwise reduced airplane fares should be obtained whenever possible. * First class travel will be reimbursed at coach fare. LODGING: * Comfortable, moderately priced hotels are preferred REIMBURSEMENT REVIEW: * EXCOM, council chair, etc., travel and adherence to the above policy will be reviewed by and travel reimbursements okayed by the Treasurer or his/her delegate. * Executive Officer travel will be reviewed by and reimbursement okayed by the Treasurer. RECEIPTS: * Airplane, hotel, taxi fares above $20.00 and car rental receipts are to be attached to the reimbursement request. * Official Liaisons of AAPM who qualify for reimbursement of travel expenses, must submit a written report to the Board of Directors for travel reimbursement. See AAPM Travel Expense Voucher Form (zip file contains Word, WordPerfect and PDF)

Policy number	Policy name	Policy date	Sunset date	Active?
Items related to this Policy
AP 23	Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting	9/21/2023	12/31/2026	Active
AP 24	AAPM Travel Policies	4/18/2019	12/31/2025	Active
AP 38	Guidelines for Complimentary Rooms and Expenses for RSNA Meeting	9/28/2022	12/31/2024	Active
AP 89	AAPM Officer, Board Member and Council Chair Designates	10/23/2020	12/31/2025	Active
AP 93	Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting	9/21/2023	12/31/2027	Active

Policy number	Policy name	Policy date	Sunset date	Active?
Policy version history
AP 2-A	Travel Reimbursement	1/1/2000	3/31/2000	Inactive
AP 2-B	Travel Reimbursement	4/1/2000	5/22/2001	Inactive
AP 2-C	Travel Reimbursement	5/23/2001	2/5/2004	Inactive
AP 2-D	Travel Reimbursement	2/6/2004	10/7/2014	Inactive
AP 2-E	Travel Reimbursement	10/8/2014	9/3/2019	Inactive
AP 2-F	Travel Reimbursement	9/4/2019	12/31/2024	Inactive
AP 2-G	Travel Reimbursement	7/21/2020	12/31/2025	Inactive
AP 2-H	Travel Reimbursement	8/24/2023	12/31/2025	Active

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