Meetings

2022 Fall Meetings at AAPM Headquarters

October 17 - 20, 2022

 

Housing arrangements will be made through Payton.

Hilton Garden Inn
1620 Prince Street
Alexandria, VA 22314
703-302-8300

All AAPM meeting participants shall abide by the AAPM Code of Conduct at Meetings and Social Events. To report an incident: aapm.ethicspoint.com or 888-516-3915

COVID-19 Risk Management Guidelines for Group Meetings at AAPM Headquarters

Meetings at AAPM HQ will follow federal, state, and local COVID guidelines at a minimum. AAPM HQ is in the City of Alexandria in Virginia and the level is LOW.

• Because of continuing public health concerns, participants of AAPM meetings at HQ are strongly encouraged to be fully vaccinated. 
• Masks are strongly encouraged.

Additional Information:

• The HQ HVAC infrastructure has been upgraded with technology to reduce certain viruses and bacteria in the air, including SARS-CoV-2.
• Sanitization stations, disposable masks and face shields, and single serve dishes and utensils will be provided throughout all meetings. 

Monday, October 17
Arrivals
8:45 AM	Meet in Hilton Garden Inn lobby	Walk to Lorien Hotel and Spa for EXCOM Retreat
9:00 AM - 4:00 PM	EXCOM Retreat	Lorien Hotel and Spa, 1600 King Street, First Floor, Independence Room
6:45 PM	Meet in Hilton Garden Inn lobby	Walk to dinner
7:00 PM	Dinner reservation for the group	Dinner at LaPorta's
Tuesday, October 18
The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full Breakfast will not be served at AAPM HQ.
8:00 AM - 2:00 PM	New Board Member Orientation	AAPM Large Conference Room
12:00 PM	Lunch	AAPM Cafe
2:00 PM - 8:00 PM	Executive Committee	AAPM Executive Conference Room
2:00 PM - 8:00 PM	Council Chairs, Vice Chairs and Staff Liaisons	AAPM Large Conference Room
6:00 PM	Dinner	AAPM Cafe
Wednesday, October 19
The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full Breakfast will not be served at AAPM HQ.
8:00 AM - 6:00 PM	Finance Committee	AAPM Large Conference Room
8:00 AM - 6:00 PM	Council Chairs, Vice Chairs and Staff Liaisons	AAPM Executive Conference Room
12:00 PM	Lunch	AAPM Cafe
6:45 PM	Meet in hotel lobby	Walk to dinner
7:00 PM	Dinner reservation for the group	Dinner at Chart House
Thursday, October 20
The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full Breakfast will not be served at AAPM HQ.
8:00 AM - 12:00 PM	Executive Committee, Council Chairs, Vice Chairs and staff liaisons	AAPM Large Conference Room and Executive Conference Room
12:00 PM	Gift cards to be used for lunch

AAPM Headquarters is located at 1631 Prince Street, Alexandria, VA 22314 [map].

Travel from Reagan National Airport (DCA)

PLEASE NOTE: There will be no rail service south of Ronald Reagan Washington National Airport Station from September 10 - November 5 due to major construction on the Yellow Line.

Otherwise, a cab or Uber/Lyft ride is approximately 18 minutes or more, depending on traffic. Cost may vary.

Travel by Train

The closest Amtrak stops to AAPM HQ are Alexandria Station (ALX) and Washington, DC Union Station (WAS). 
Directions from Alexandria Station to AAPM HQ (approx. 5 min. walk)
Directions from Washington, DC Union Station to AAPM HQ (several routes available)
Amtrak Travel Planning Map

Travel by Car
Several major interstates and state highways service the area. Please be mindful of the time of day you choose to leave, as frequent congestion occurs. Limited metered parking is available along Prince Street (3-hour max); the rate is US$1.75/hour and can be paid via coin or credit card at a nearby parking kiosk. Garage parking is also available at 1700 Diagonal Road, Alexandria, VA [map]; daily max US$14.

Travel Expense Form
Travel Reimbursement Policy