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Policy number Policy name Policy date Sunset date
AP 2-C Travel Reimbursement 5/23/2001 2/5/2004
Policy source
Policy text

1. AAPM will reimburse for reasonable actual cost of meals in restaurants. Per diem charges are not permitted. All meals of $25 or more must be documented by original receipts. Under normal circumstances, actual meal charges for each day should not exceed a total of $75 per person.

2. Travel by personal vehicle will be reimbursed at the rate per mile allowed by the IRS. Travel by personal vehicle including incurred lodging and other expenses will be reimbursed up to but not exceeding that of coach airplane fare. Parking and tolls will be reimbursed.

3. Reimbursement for the use of rental vehicles will be made only if circumstances make it impossible or impractical to use public transportation, or if the cost of the rental vehicle is less than the cost of public transportation. Parking, fuel and tolls will be reimbursed.

4. Air and surface travel should be at the lowest possible cost. Charges for changes made for the traveler's convenience are the responsibility of the traveler. Every effort should be made to make reservations early and use the lowest available fare for air/surface.

5. First class fare will be reimbursed at coach fare.

6. Comfortable, moderately priced hotels are preferred.

7. Calls made on AAPM business and paid for by the member or member's institution will be reimbursed.

8. Personal calls home or to your office while away from home are reimbursable; however, the number of calls and their length should be kept to reasonable levels.

9. Personal expenses such as laundry, travel insurance, valet services and movies may not be claimed.

10. Gratuities are reimbursable but should be kept to a reasonable level.

11. Receipts are required for expenses over $25.

See AAPM Travel Expense Voucher
Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 2-E Travel Reimbursement 10/8/2014 12/31/2019 Active
AP 2-D Travel Reimbursement 2/6/2004 10/7/2014 Inactive
AP 2-C Travel Reimbursement 5/23/2001 2/5/2004 Inactive
AP 2-B Travel Reimbursement 4/1/2000 5/22/2001 Inactive
AP 2-A Travel Reimbursement 1/1/2000 3/31/2000 Inactive

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