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2022 Meeting of the Ad hoc Committee to Explore Future Directions in the Science of Physics in Medicine (AHFDS)
AAPM Headquarters
Alexandria, VA

May 17 - 18, 2022

Housing arrangements will be made through Payton.

The Hilton Garden Inn Alexandria Old Town
1620 Prince Street
Alexandria, VA 22314

All AAPM meeting participants shall abide by the AAPM Code of Conduct at Meetings and Social Events. To report an incident: aapm.ethicspoint.com or 888-516-3915

COVID-19 Risk Management Guidelines for Group Meetings at AAPM Headquarters

All participants of meetings hosted at AAPM HQ are expected to abide by these guidelines to help ensure a safe and healthy meeting environment:

  • All participants must be fully vaccinated against COVID-19 at least 14-days prior to attending a meeting. 
  • Masks must be worn at all times unless you are actively eating, drinking, or working alone.
  • All participants are asked to make a reasonable effort to social distance (at least 3 ft.) from others. 
  • Please follow all posted signage and HQ team guidance when moving around HQ. 

Note the following space limitations/max capacities per room:

  • Large Conference Room (Floor 1): 10 persons
  • Executive Conference Room (Floor 2): 8 persons
  • Café (Floor 2): 12 persons
  • Belle Haven (Floor 3): 4 persons
  • Potomac Yards (Floor 4): 6 persons
  • Rosemont (Floor 4): 4 persons

Additional Information:

  • The HQ HVAC infrastructure has been upgraded with technology to reduce certain viruses and bacteria in the air, including SARS-CoV-2.
  • Sanitization stations, disposable masks and face shields, and single serve dishes and utensils will be provided throughout all meetings. 


Tuesday, May 17

Guests Arrive
6:10 PM Guests meet in the Hilton Garden Inn lobby to walk to restaurant
6:30 PM Dinner reservations for the group at The Warehouse

Wednesday, May 18

The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full breakfast will not be served at AAPM HQ.
9:00 AM - 3:00 PM Retreat at AAPM HQ (time subject to change slightly)
12:00 PM Working lunch provided
3:00 PM  Departures

Gift cards provided for lunch near HQ or at the airport

AAPM Headquarters is located at 1631 Prince Street, Alexandria, VA 22314 [map]. 

Travel from Reagan National Airport (DCA)
If you are comfortable with mass transit, take the WMATA (Metro) Blue or Yellow lines to King Street Station (2 stops). Depending on the time of day, transit time is approximately 10 minutes and the cost is ~$3.
Directions from King Street Station to AAPM HQ (approx. 3 min. walk)
Metro System Map

Otherwise, a cab or Uber/Lyft ride is approximately 18 minutes or more, depending on traffic. Cost may vary. 

Travel by Train

The closest Amtrak stops to AAPM HQ are Alexandria Station (ALX) and Washington, DC Union Station (WAS). 
Directions from Alexandria Station to AAPM HQ (approx. 5 min. walk)
Directions from Washington, DC Union Station to AAPM HQ (several routes available)
Amtrak Travel Planning Map

Travel by Car
Several major interstates and state highways service the area. Please be mindful of the time of day you choose to leave, as frequent congestion occurs. Limited metered parking is available along Prince Street (3-hour max); the rate is US$1.75/hour and can be paid via coin or credit card at a nearby parking kiosk. Garage parking is also available at 1700 Diagonal Road, Alexandria, VA [map]; daily max US$14.

Travel Expense Form
Travel Reimbursement Policy