Annual Meeting Program Planning Meeting
AAPM HQ
Alexandria, VA
November 5 - 6, 2021
Housing arrangements will be made through Corbi.
The Hilton Garden Inn Alexandria Old Town
1620 Prince Street
Alexandria, VA 22314
703-302-8300
All AAPM meeting participants shall abide by PP-31 -- AAPM Code of Conduct at Meetings and Social Events. To report an incident: aapm.ethicspoint.com or 888-516-3915
COVID-19 Risk Management Guidelines for Group Meetings at AAPM Headquarters
All participants of meetings hosted at AAPM HQ are expected to abide by these guidelines to help ensure a safe and healthy meeting environment:
- All participants must be fully vaccinated against COVID-19 at least 14-days prior to attending a meeting.
- Masks must be worn at all times unless you are actively eating, drinking, or working alone.
- All participants are asked to make a reasonable effort to social distance (at least 3 ft.) from others.
- Please follow all posted signage and HQ team guidance when moving around HQ.
Note the following space limitations/max capacities per room:
- Executive Conference Room (Floor 2): 8 persons
- Café (Floor 2): 12 persons
- Belle Haven (Floor 3): 4 persons
- Potomac Yards (Floor 4): 6 persons
- Rosemont (Floor 4): 4 persons
Additional Information:
- The HQ HVAC infrastructure has been upgraded with technology to reduce certain viruses and bacteria in the air, including SARS-CoV-2.
- Sanitization stations, disposable masks and face shields, and single serve dishes and utensils will be provided throughout all meetings.
Thursday, November 4 |
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| Guests Arrive | |
| 6:15 PM | Meet in the Hilton Garden Inn lobby; walk to dinner with Mariana Gallo |
| 6:30 PM | Theismann's Restaurant, 1800 Diagonal Road |
|
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| The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full breakfast will not be served at AAPM HQ. | |
| 9:00 AM - 12:00 PM | Annual Meeting Subcommittee meeting (more details to come) |
| 12:00 PM | Working lunch provided |
| 1:00 - 3:00 PM | Meeting planning by Program |
| 3:00 - 3:30 PM | Break |
| 3:30 - 6:00 PM | Annual Meeting Program Planning (Working dinner provided) |
| 6:00 PM | Working Dinner provided |
| 6:30 PM - 8:30 PM | Meeting planning by programs or topics |
|
|
| The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full breakfast will not be served at AAPM HQ. | |
| 8:00 - 9:00 AM | Review of all planned sessions with all programs |
| 9:00 - 11:00 AM |
Meeting planning by programs or topics |
| 11:00 AM - 12:00 PM |
Final review & discussion of meeting by entire group |
| 12:00 PM |
Departures Gift cards provided for lunch near HQ or at the airport |
AAPM Headquarters is located at 1631 Prince Street, Alexandria, VA 22314 [map].
Travel from Reagan National Airport (DCA)
If you are comfortable with mass transit, take
the WMATA (Metro) Blue or Yellow lines to King Street Station (2 stops). Depending on the time of day, transit
time is approximately 10 minutes and the cost is ~$3.
Directions from King Street Station to AAPM HQ (approx. 3 min.
walk)
Metro System Map
Otherwise, a cab or Uber/Lyft ride is approximately 18 minutes or more, depending on traffic. Cost may vary.
Travel by Train
The closest Amtrak stops to AAPM HQ are Alexandria Station (ALX) and Washington, DC Union Station
(WAS).
Directions from
Alexandria Station to AAPM HQ (approx. 5 min. walk)
Directions from Washington, DC Union Station to AAPM HQ (several routes
available)
Amtrak
Travel Planning Map
Travel by Car
Several major interstates and state highways service the area. Please be
mindful of the time of day you choose to leave, as frequent congestion occurs. Limited metered parking is
available along Prince Street (3-hour max); the rate is US$1.75/hour and can be paid via coin or credit card
at a nearby parking kiosk. Garage parking is also available at 1700 Diagonal Road, Alexandria, VA [map]; daily max US$14.
Travel Expense Form
Travel Reimbursement Policy