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Policy number Policy name Policy date Sunset date
AP 97-A Operating Cash 1/17/2016 12/31/2021
Policy source
January 17, 2016 EXCOM Minutes
Policy text

AAPM receives the majority of its revenue in the first part of every year. Significant cash is on hand until the latter part of each year when the major expenses are incurred. This cash can be several million dollars at any one time. This policy sets forth the guidelines for managing this cash in a prudent manner to ensure the safety of these funds during the year and their ready availability when funds are needed to pay bills. These funds are 'Operating Cash' and will be managed according to the following principles.

  1. Funds in excess of current needs will be invested in short-term FDIC-insured financial instruments, such as US Treasury Bills and insured bank Certificates of Deposit.
  2. An annual cash plan will be maintained estimating surplus operating funds and indicating when cash can be invested and/or withdrawn to meet current obligations.

The operating funds, to the extent possible, should be kept at a level plus/minus $500,000, recognizing that there are times when significant funds are needed to meet obligations. For example, the monthly invoice from AIP for publications services is in the range of $300,000.

Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 97-A Operating Cash 1/17/2016 12/31/2021 Active

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