Governance

A. AAPM Visibility at RSNA Annual Meeting.

As noted in current RSNA practice, RSNA features the AAPM logo in many areas: Registration brochures, scientific program, tours brochure and badges and "Walk Through the Week" Physics Brochure.

Physics sessions signs will have AAPM added at no additional expense.

AAPM Program Liaison is provided an office in the Program Office of RSNA.

A physicist will be appointed as a liaison to this committee.

RSNA staff will prepare a regular "Focus on Physics" column for the Daily Bulletin and will consult with a physicist from the committee that oversees the Daily Bulletin on content.

B. International Medical Physics and Basic Science Attendees at Annual Meeting.

RSNA policy prohibits distribution of Scientific Assembly registration lists.

RSNA will determine the feasibility of sending invitations at AAPM's expense.

C. AAPM Booth at RSNA Scientific Meeting.

AAPM is assigned a complimentary 20' x 30' booth in Hall A of McCormick Place during RSNA's Scientific Assembly and Annual Meeting.

A copy of the 20' x 30' free form AAPM exhibit which Freeman has developed for their use at our Annual Meeting can be provided.

A liaison from AAPM serves on the RSNA Technical Exhibits Committee. AAPM has been assigned a booth in Hall A on a complimentary basis. The expenses covered by RSNA include rental fee and corner charges, amounting to $16,200. (This is an indirect expense for RSNA.) The booth structure is a Freeman rental for which RSNA pays approx. $17,200 annually. This includes labor for set-up, dismantle, carpeting, chairs, tables/counters. Electrical and network connections are not included and would be paid by AAPM, if desired. AAPM will deal with the General Contractor on graphics and will pay these expenses directly.

Complimentary items / services provided by RSNA to the AAPM: 1) 20 x 30 ft. island space; 2) booth structure, includes cabinets, light boxes and shelves; 3) 20 x 30 ft. carpeting; 4) carpet cleaning service; 5) booth structure labor installation costs; 6) booth structure labor dismantle costs; 7) two stools; 8) two trash cans; 9) porter service.

Changes in booth design or in the creation of new graphics would be at AAPM's expense. We would work with their staff to provide assistance in making the necessary changes to the current booth layout as early as possible.

RSNA policy regarding booth placement for both paid and complimentary space has been the same as stated in the Application Space Contract. RSNA assigns space on the basis of history and dates points. Exhibition space is assigned to organizations where it makes the most sense. All exhibiting groups can make requested / preferred booth locations via the Application Space Contract so when space assignments are made by the Technical Exhibition staff, booth requests are taken into account. AAPM staff will work with RSNA's Managing Director of Technical Exhibits to determine the location of the exhibit on an annual basis.

D. Sleeping Rooms at Annual Meeting.

RSNA provides 7 comp single / double rooms for AAPM staff at the Chicago Hilton; 2 comp suites for the President and President-elect at the Chicago Hilton. RSNA reserves 10 rooms (non-comp) for directors at the Chicago Hilton.

The eight comp rooms requested will be provided. AAPM will also block an additional 12 rooms to be paid for by AAPM and released by October 1.

E. AAPM Meeting Rooms at HQ hotel at Annual Meeting.

Complimentary meeting room space is not available. AAPM is free to negotiate meeting room requirements directly with the hotel. RSNA will evaluate the availability of complimentary meeting space at the HQ hotel.

F. RSNA assistance with administration of CAMPEP Continuing Education Credits.

Sessions receiving MPCEC credits will be identified with easily recognizable icons.

RSNA will evaluate future opportunities for including MPCEC credits.

MPCEC credit will be readily transferred to CAMPEP.

RSNA will evaluate future opportunities for including MPCEC credits.

G. RSNA / AAPM Administrative staff relationships.

RSNA Executive Director and RSNA President will be invited to attend AAPM Annual Meeting. RSNA President is invited to address the members at the AAPM Annual Meeting.

The AAPM Executive Director will be invited to meetings of other society CEOs.

AAPM President, President-Elect and Executive Director are invited to address the RSNA Board annually.

Avenues of exchange will be encouraged at all levels. AAPM President, President-Elect and Executive Director will be invited to attend an RSNA board meeting annually.

H. Periodic Review of Agreement Memorandum.

Working document reviewed / amended as both organizations agree.

I. Funding for Clinical Residencies in Physics

RSNA will continue to provide funds to support residents in medical physics until 2003.

Physicists are welcome to apply for the Seed Grant, World Wide Web, Program Grant, etc.

J. An AAPM Liaison is appointed to each of the following RSNA Committees. Expenses are reimbursed by RSNA.

Program Committee, Physics Sub-committee of the Program Committee, Ultrasound Subcommittee of the Program Committee, Refresher Course Committee, Education Exhibits Committee, Technical Exhibits Committee, Electronic Communications Committee.