| This Policy is No Longer Active. | |||
| Policy number | Policy name | Policy date | Sunset date |
|---|---|---|---|
| AP 59-A | Distribution of Minutes | 7/18/2002 | 11/28/2003 |
| Section No section assigned |
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| Policy source | |||
| Policy text | |||
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The secretary shall distribute the minutes of the Board of Directors Meetings as follows:
o The Secretary shall post a copy of the minutes on aapm.org in draft form upon completion. The Board of Directors, Committee Chairs and Council Chairs shall be notified by e-mail that the minutes have been posted, with an attached link. An appropriate link shall be placed on aapm.org for membership access. o A copy of the Board minutes will be placed in the pre-meeting packet of the Board of Directors. o After Board approval of the minutes, they will be posted on aapm.org. An e-mail with an appropriate link will be sent to all members announcing the availability of the minutes. A notice will be placed in the newsletter that the minutes are available on the web and that a paper copy can be obtained form AAPM Headquarters on request. o Headquarters will forward a copy of the minutes by e-mail to the Historian. Headquarters will forward a copy of the minutes to the AIP. The Secretary shall distribute the minutes of the Executive Committee as follows: o Draft minutes shall be sent by e-mail to the Executive Committee for review. o A copy of the Executive Committee minutes (or Draft Executive Committee Minutes) shall be placed in the pre-meeting packet of EXCOM. o Final copies of the Executive Committee minutes shall be posted on the Board of Directions section of the AAPM intranet. The availability of the minutes shall be announced to the Board via e-mail with an appropriate link. o A copy of the final version of Executive Committee minutes shall be placed in the pre-meeting packet for the Board of Directors. If available, a copy of the draft minutes maybe placed in the pre-meeting or on-site packet for the Board of Directors. The Secretary shall distribute the minutes of the Annual Business Meeting as follows: o The draft minutes will be posted on aapm.org. An e-mail with an appropriate link will be sent to all members announcing the availability of the draft minutes. A notice will be placed in the newsletter that the minutes are available on the web and that a paper copy can be obtained form AAPM Headquarters on request. o After approval of the minutes at the Annual Business meeting, the approved minutes will be posted on aapm.org. If there are other than typographical changes, an e-mail with appropriate links will be sent to the membership announcing the availability of the corrected approved minutes. o Headquarters will forward a copy of the minutes by e-mail to the Historian. Headquarters will forward a copy of the minutes to the AIP. |
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| Policy version history | ||||
| Policy number | Policy name | Policy date | Sunset date | Active? |
|---|---|---|---|---|
| AP 59-A | Distribution of Minutes | 7/18/2002 | 11/28/2003 | Inactive |
| AP 59-B | Distribution of Minutes | 11/29/2003 | 10/9/2008 | Inactive |
| AP 59-C | Distribution of Minutes | 10/10/2008 | 11/14/2013 | Inactive |
| AP 59-D | Distribution of Minutes | 11/15/2013 | 12/31/2023 | Inactive |
| AP 59-E | Distribution of Minutes | 5/8/2020 | 12/31/2025 | Inactive |
| AP 59-F | Distribution of Minutes | 9/28/2022 | 12/31/2025 | Active |