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Last Minute Reminders

Below are some last minute reminders and information about the AAPM 58th Annual Meeting & Exhibition in Washington, DC.

WEATHER

In July the average high temperature in Washington, DC is 31°C / 88°F. The average low temperature is 22°C / 71°F.

DRESS CODE

Dress is business casual.

METRORAIL DISRUPTIONS

Although AAPM convention hotels are within walking distance of the Walter E. Washington Convention Center, we understand DC Metrorail disruptions may cause problems for attendees planning to take the Metrorail from the Reagan National Airport (DCA) or Amtrak (Union Station). Please refer to this schedule before traveling to the meeting.

PARKING

There are over 3000 parking spaces in a three block radius of the facility. These spaces are available on a first come, first served basis. Click here to see an interactive parking map powered by Parking Panda. Or you may opt to reserve parking in advance at a Colonial lot using this link.

ON-SITE REGISTRATION HOURS

Salons ABC on Street Level near the Mt. Vernon Place entrance, Walter E. Washington Convention Center
Saturday - Wednesday 7:00am - 6:30pm
Thursday 7:00am - 3:00pm

You were sent an email confirmation with a bar code on July 22. Bring a copy of the email with the barcode to enable you to use the Express Registration desks on-site. Please note, this email MAY be caught in your spam filter. The message would have come from EventNotice@XpressReg.Net and the ‘subject’  line will read: “Registration Materials – 2016 AAPM Annual Meeting & Exhibition”.

Meeting materials will be handed out in a plastic bag made from recycled plastic. Prefer to carry your meeting materials in something more substantial? Please bring your own tote or messenger bag. You may also wish to bring a reusable water bottle.

RECEIPTS/REGISTRATION REVIEW

If you would like to review your existing registration, get a copy of your registration receipt or resend your confirmation message to someone, please click here.

You will need your badge id number and e-mail address to access this information. If you do not have your badge id number, please click here.

AAPM ANNUAL MEETING APP 

AAPM is once again offering a smart device app for the 2016 AAPM Annual Meeting that allows off-line access to the Scientific Program, Committee Schedule, Exhibitor Information, Maps and much more. Learn more about navigating the App.

Download the AAPM Annual Meeting App for iPhone, iPad, Android and all other web browser-enabled devices.

Follow us on Twitter and Instagram to get AAPM Annual Meeting updates all week long. Use #AAPM2016 to show in the feed in the Meeting App and on the Annual Meeting homepage.

INTERNET ACCESS

AAPM is providing complimentary wi-fi throughout the Walter E. Washington Convention Center (AAPM session rooms, exhibit and function space.) Password is required: ourfuture16

INTERNET/CEC TERMINALS

Terminals provide access to the internet and the Online Evaluation System, which must be completed and submitted for continuing education credit.  Location: Level 3

CONTINUING EDUCATION CREDITS / ONLINE EVALUATION SYSTEM: 

View details regarding Continuing Education Credits » 

To obtain CAMPEP, SAM, MDCB and/or RLI credit, individuals MUST complete an on-line evaluation survey for sessions attended. Internet terminals will be available on-site for this purpose. You may also use your own laptop or phone to complete the evaluation. Please note you will require your badge I.D.  If you prefer to track and evaluate on paper, please click here to download and print the session tracker.

Online Evaluation System
Available July 31 – September 5 (11:59 EDT)
www.aapm.org/meetings/2016AM/

NEW SAM PROCESS 

In an effort to provide increased SAM offerings and to allow the maximum time for speakers to adequately cover presentation content, the AAPM has implemented a new SAM Process.

Those who register for the SAM Participation Device (PD) should stop at the Participation Device registration counter so your PD can be activated.

SAM session attendance will be automatically verified via a Participation Device as you enter the session room. Complete the SAM session questions using the Online Evaluation System.  SAM questions are no longer embedded in SAM presentations, so audience interaction is not needed.

SPEAKER READY ROOM 

Walter E. Washington Convention Center, Room 203
Saturday - Wednesday 7:00am - 6:00pm 
Thursday 7:00am - 2:30pm

DOUGLAS R. LOWY, MD, ACTING DIRECTOR OF NATIONAL CANCER INSTITUTE (NCI)

Wednesday, August 3
12:15pm, Ballroom B
EXHIBIT HALL CLOSING AT 12:15PM ON WEDNESDAY, AUGUST, 3RD FOR THIS PLENARY SESSION!

Dr. Lowy will address the AAPM Annual Meeting during the Plenary Session on Wednesday, August 3rd at 12:15 p.m. His presentation, NCI-Supported Research Activities: The Moonshot and More, will highlight the work of NCI and the National Cancer Moonshot Initiative.

COFFEE AND CONVERSATION WITH AAPM'S EXCOM

Have you ever met the current AAPM President? Perhaps you have a question for the AAPM Treasurer?  Your Executive Committee would like to hear directly from you and are hoping for casual face-to-face conversation during the Tuesday afternoon Refreshment Break in the Exhibit Hall. Don't miss your opportunity to be heard, ask questions and interact directly with AAPM leaders.

Coffee and Conversation
Tuesday, August 2
3:45 pm - 4:30 pm, Back of Hall D, Aisle 7000

AAPM BUSINESS AND TOWN HALL MEETING

Walter E. Washington Convention Center, Ballroom B
Wednesday 6:15pm - 7:30pm

Members of the AAPM Board of Directors want to hear directly from the membership.  What should AAPM be working on? How can the organization better serve you? Here's your chance to be heard.  AAPM's President, Chairman of the Board and Treasurer will report on the status of the organization.

HEADQUARTERS OFFICES AND COMMITTEE MEETINGS

The AAPM Headquarters Office will be located in the Magnolia Room, Mezzanine Level, Marriott Marquis

Friday 3:00pm - 6:00pm (limited service)
Saturday – Sunday 7:30am - 6:00pm
Monday – Wednesday 8:00am - 6:00pm
Thursday 8:00am – Noon (limited service)

View the AAPM Committee Meeting Schedule »

NIGHT OUT – NEWSEUM

Tuesday 6:30pm – 10:00pm
View the Night Out Flyer »

The 2016 Night Out will not be a dinner event. You will be disappointed if you come to the Night Out expecting a meal.  Instead, you are encouraged to meet your colleagues at the venue for limited light snacks and then make your way to one of the many restaurants in the area for dinner. Or, dine first and make your way to the event for a bite of something sweet at the end of the evening!  We have compiled a list of restaurants located between the Convention Center and The Newseum, and encourage you to either make reservations on your own, or with help from the restaurant desk at the Convention Center. View restaurant list »

This change has been made in an effort to contain costs, but still provide an opportunity for attendees to socialize with colleagues and see a bit of Washington, DC. The Newseum has been named by TripAdvisor as one of the top 25 museums. Fifteen galleries display 500 years of news history in a unique place where you can travel through time, history and media.

Buses will depart from the L Street entrance of the Convention Center and loop continually to the Newseum. If you decide to walk, please use the 555 Pennsylvania Avenue entrance. Don’t forget your ticket, required for entrance to The Newseum. 

Please note: Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine. Once your ticket is used, cash will be accepted. Non-alcoholic drinks will not require a ticket.

LUNCH BUNDLE VOUCHERS – GOOD ON MONDAY AND TUESDAY

All scientific registrants will receive (2) lunch vouchers redeemable for lunch 'bundles' in the exhibit hall -- one voucher is good for Monday, and one for Tuesday between 12:15pm-1:45pm. Pick up a lunch in one of the 2 designated areas in the exhibit hall.

COMPANIONS' WELCOME CENTER 

Walter E. Washington Convention Center, Room 205
Sunday –  Wednesday 8:00am - 5:00pm
Thursday 8:00am - 11:00am

Please note: Children 11 and under will not be allowed in the Exhibit Hall or in session rooms.

Safe travels to Washington, DC!
AAPM Staff