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Personnel Registration

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The Exhibitor Personnel Registration system will open June 8. Exhibitors are allotted Complimentary Personnel and Technical Exhibit Hall Only Registrations based on booth size. Exhibitors may purchase additional Full Registrations or Technical Exhibits Hall Only Registrations as necessary.

AAPM Registration staff will be located in Salons ABC on Street Level near the Mt. Vernon Place entrance to the Washington Convention Center:

  • Friday, July 29 / 8:00 am - 6:00pm
  • Saturday, July 30 - Wednesday, August 3 / 7:00 am - 6:30 p

Individual personal email addresses required. When entering personnel registrations, you will be required to provide first name, last name, and personal email address for EACH registrant.

Personnel Badges will not be pre-mailed. Each individual must pick up his or her badge on-site at registration. The default process for badge pick-up is that each individual will pick up his or her badge on-site at registration. If you would prefer to do a "Group Pick Up" on-site, you will be given this option in the registration system.

Please review the following information for each option:

  1. Individual pick up:
    • Prior to the meeting, an email will be sent to each individual registered which will include a QR code specific to his or her registration. The email will go out to Exhibitors on July 22nd.
    • Individuals will use the QR code on-site to pick up their badge.
  2. Group pick up:
    • If you opt for a group pick up, your personnel will not receive the pre-meeting email.
    • The Exhibitor Contact will be the only person who can pick up the companies personnel badges.
    • Appointments for picking up badges will be held on Thursday, July 28th between 4pm and 6pm. To make an appointment contact Rachel Smiroldo.

NO REFUNDS for Exhibitor Personnel Registration cancellations after July 6.

IMPORTANT: In order to make personnel registration changes after a badge has been printed, the original badge MUST BE EXCHANGED for the new badge to be generated or FULL PAYMENT will be required.

Maintenance of Certification (MOC) as defined by ABR

Many AAPM members now require Maintenance of Certification (MOC) as defined by the American Board of Radiology (ABR). At least 75 continuing education (CE) credits are required every 3 years. CE credits may be met by a combination of Category 1 credits (CAMPEP or ACCME) and self-directed educational projects (SDEPs). At least 25 of the 75 CE credits must be self-assessment CE (SA-CE). Other than ABR prequalified SAMs and SDEPs, the ABR will count all AMA Category 1 CME activities in “enduring materials” (including web based and print) and “journal-based CME” formats toward the MOC self-assessment requirement. SAMS are not required, but can be used to meet the (SA-CE) requirements. Information regarding the MOC requirements can be found at What is MOC.

Deadline to register for SAMs is July 6.

Number of SAMs sessions is to be determined.

  • Credits for these sessions are available only to attendees who pre-register for the modules.
  • Limited SAMs registrations will be offered on-site.
  • SAMS are available to Exhibitor Weekly (complimentary & paid) - not Hall Only.
  • $10 fee for this item.

Please note that SAMs sessions are open to everyone, but only those pre-registered for the audience response technology will be eligible to receive an interactive response unit. Questions will be asked during the SAMs sessions, and participants must answer electronically. There is no pass/fail. The idea is to assess knowledge gained during the session. All session attendees must perform the required online evaluation in order to receive credits. .

Please call 508-743-8511 to add an PD for participation in SAMs sessions.

No Refunds for Exhibitor Registration cancellations after July 6.

CATEGORIES FEES REGISTRATION INCLUDES
Complimentary Personnel Registrations No Charge For each 10 feet x 10 feet booth purchased, your company will receive TWO complimentary personnel registrations plus ONE hall only. Each Complimentary Personnel Registration includes admission to the Technical Exhibits, Scientific Sessions & Symposia, AAPM Awards Ceremony and Reception, AAPM Night Out and Continuing Education Credits (each person must complete online survey and meet CAMPEP eligibility requirements).
Additional Full Registrations $625 each Includes admission to the Technical Exhibits, Scientific Sessions & Symposia, AAPM Awards Ceremony and Reception, AAPM Night Out and Continuing Education Credits (each person must complete online survey and meet CAMPEP eligibility requirements).
Technical Exhibit Hall Only Registration $340 each Includes admission to the Technical Exhibit Hall ONLY; no admission to Scientific Sessions.

Exhibitors may purchase an unlimited number of social function tickets either pre-show via the Internet or on-site. Information regarding the online process will be included in the Online Exhibitor Service Kit.

SOCIAL FUNCTION DATE TIME LOCATION FEES
AAPM Awards Ceremony and Reception Monday, August 1 Ceremony:
6:30 pm - 8:00 pm

Reception
8:00 pm – 9:00 pm
Convention Center $16.00
Night Out Tuesday, August 2 6:30 pm -10:00 pm The Newseum $106.00

AAPM Awards Ceremony & Reception

Monday, August 1 • 6:30pm - 8:00pm
AAPM Awards Ceremony

Ballroom A, Level Three, Convention Center
followed by a Reception, 8:00pm - 9:00pm

Tickets are $16 per person. Please note that this ticket is included in some registration categories. Tickets may also be purchased on site at the AAPM Meeting registration area in the convention center.

The American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception. Please remember your tickets.

Night Out

Tuesday, August 2 • 6:30pm - 10:00pm
The Newseum

Come see for yourself why TripAdvisor named The Newseum one of the top 25 museums!

15 galleries display 500 years of news history in a unique place where you can travel through time, history and media. Displays include the largest piece of the Berlin Wall outside of Germany, a somber 911 Memorial, and daily print editions of newspapers from around the world. Several hands-on exhibits are open, and the top-floor terrace offers one of the best views of the Capitol.

This is not a dinner event, so you are encouraged to dine out either BEFORE or AFTER your visit to The Newseum. We have compiled a list of restaurants located between the Convention Center and The Newseum, and encourage you to either make reservations on your own, or with help from the restaurant desk near the Mt. Vernon Place entrance of the Convention Center. View restaurant list »

Buses will depart from the Mt. Vernon entrance of the Convention Center and loop continually to the Newseum. If you decide to walk, please use the 555 Pennsylvania Avenue entrance. Don’t forget your ticket, required for entrance to The Newseum.

Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine. Once your ticket is used, cash will be accepted. Nonalcoholic drinks will not require a ticket.

This ticket is included in some registration categories. Tickets may also be purchased on-site at the AAPM registration desk.

Tuesday, August 2 • 6:00am start time; Bus departs from the Convention Center promptly at 5:15am
Capital Crescent Towpath


Deadline to register: July 6th

$20 fee, which is a tax-deductible donation (receipt will be provided) to the AAPM Education & Research Fund.

Registered participants must come by the AAPM Meeting registration area in the convention center on Monday, August 1, between 10:00am and 2:00pm, to sign a waiver and pick up a race number and t-shirt.

Runners will enjoy a scenic run on the Capital Cresecent Trail along a route formerly used by the Georgetown Branch rail line of the Baltimore and Ohio Railroad.

AAPM wishes to acknowledge Sun Nuclear for sponsoring this event. The Dr. Charles Lescrenier Annual 5K Run/Walk is named in memory of Charles Lescrenier (1935-2011), founder and President of GAMMEX Inc. and one of the pioneers in the development of radiation quality assurance products. Dr. Lescrenier will be remembered for his support of the medical physics profession and the AAPM.

Each exhibiting company is allotted 10 Guest passes (1 guest pass per day, per person). The registration system will allow you to register your guests prior to the start of the show or you can wait to do it on-site.

Guest passes allow access to the EHIXIBIT HALL ONLY.

Guest passes WILL NOT be mailed in advance with your exhibitor badges. They must be picked up on-site.

Please Note: Guest Badges are not to be used by Exhibitor personnel. Gross violation of this rule may be subject to the payment of a registration fee of up to $300 per violation.

Special work passes will be issued for gaining entrance to the exhibit hall during installation and dismantling. Ten work passes will be available to each Exhibitor Contact. Should you need more than 10 prior to arriving show site, please contact Rachel Smiroldo at rachel@aapm.org. Work passes will also be available at show site at Exhibitor Registration and the loading dock located at the back of the exhibit hall. During installation and dismantling admission to the Exhibit Hall is by work-pass and exhibit badge only. Work passes are valid ONLY during installation and dismantling; an exhibit badge is required during exhibit hours.