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General Information

Dates to Remember

January 20 Abstract Submission System Opens
  • To begin the submission process, first review the Instructions to Authors information.
March 10
8:00 PM Eastern
(5:00 PM Pacific)

Abstract Submission DEADLINE
  • Deadline for receipt of 300 word abstracts and supporting data.
  • This deadline recognizes other conference schedules that have conflicted in the past and has been extended accordingly.
  • There will be NO EXTENSION OF THIS DEADLINE. Authors must submit their abstracts by this time to be considered for review.
March 23 Meeting Registration and Housing Information available online
By April 18 Authors notified of presentation disposition
By May 10 Meeting Program available online
June 22 Deadline to receive early registration fees
July 6
  • Housing reservation deadline
  • Deadline to cancel housing reservation without a $25 cancellation fee
July 6
  • Fees for registration will be refunded in full if written notice of cancellation is received by July 6, 2016
July 6
REVISION:
NO DEADLINE
  • Deadline to register for SAM program
  • No deadline to register for SAM program; registration for SAM still open
July 31 - Aug 4 58th Annual Meeting & Exhibition
September 5
11:59 PM ET
Deadline to complete the online evaluation in order to receive CAMPEP Credit (equivalent to CME category 1),
SAM Credit (equivalent to SA-CME), MDCB and RLI Credits
September 26 Credits released for meeting attendees

Convention Center

The Walter E. Washington Convention Center Walter E. Washington Convention Center is located at 801 Mt Vernon Pl NW in Washington, DC.

Exhibits and Posters: Level Two

  • Exhibit Displays: Halls D - E
  • Poster Displays: Hall E

Registration: Street Level, Salons ABC
Sessions: Level Two and Three
Speaker-Ready Room: Room 203

 

Wi-Fi

This year AAPM offers complimentary wi-fi in the Exhibit Hall, all AAPM session rooms and function space.

Charging Stations

Need to charge your phone or other electronic device? Charging stations will be located in the Exhibit Hall.

Companions Welcome Room

All registered companions are welcome! Stop by to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests.

Room 205, Level Two, Convention Center
Sunday through Wednesday, 8:00am - 5:00pm
Thursday, 8:00am - 11:00am

Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Child Care

No sponsored child care will be offered during this meeting. Two services offering child care in the Washington, DC area include sittercity.com and care.com. AAPM does not endorse these or any other caregiving services. Parents are responsible for decisions made regarding child care services.

Special Services

handicapAccessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 58th Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Rent a scooter or wheelchair for the meeting.

Luggage Check
$2/checked item
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-3:00pm
Street Level near Registration

Wellness Room
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-2:00pm
Room 305, Level Three, Convention Center

Reflection/Prayer Room
Sunday - Wednesday, 7:30am-6:00pm
Thursday, 7:30am-2:00pm
Room 304, Level Three, Convention Center

Friends of Bill W Meeting
Monday - Wednesday, 9:00pm-10:00pm
Room TBD, Marriott Marquis

Visa Letter

Need a Visa letter inviting you to the AAPM 58th Annual Meeting and Exhibition? Generate one here.

Metrorail Disruptions

Although AAPM convention hotels are within walking distance of the Walter E. Washington Convention Center, we understand DC Metrorail disruptions may cause problems for attendees planning to take metro from the Reagan National Airport (DCA) or Amtrak (Union Station). Please refer to this schedule before traveling to the meeting.

Air Travel

Air Travel - 3 Nearby Airports

Baltimore/Washington International Airport (BWI)
Drive time depends on traffic: 52 minutes (40 miles) to downtown DC
Supreme Shuttle Services: shared service $39 per person/one way
Taxi: $90 one way, + tip

Ronald Reagan National Airport (DCA)
Drive time depends on traffic: 14 minutes (6 miles) to downtown DC
Metro: Take the Yellow Line to Mt. Vernon Sq/7th St-Convention Center. Trip time is 15 minutes; cost is $3.20
Supreme Shuttle Services: shared service $14 per person/one way
Taxi: $23 one way, + tip

Dulles International Airport (IAD)
Drive time depends on traffic: 40 minutes (31 miles) to downtown DC
Supreme Shuttle Services: shared service $29 per person/one way
Taxi: $77 one way, + tip

Parking

Convention Center Parking
There are over 3000 parking spaces in a three block radius of the facility. These spaces are available on a first come, first served basis. Click here to see an interactive parking map powered by Parking Panda. Or you may opt to reserve parking in advance at a Colonial lot using this link.

Dress Code

The dress code is business casual for the AAPM Meeting.