Exhibitor Information
Welcome!
Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.
The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.
We hope you'll plan to join us!
New this year!
- Exhibit Hall Hours
Saturday and Sunday
9:00 a.m. - 4:30 p.m.
Monday
9:00 a.m. - 12:30 p.m.
1:30 p.m. - 4:30 p.m.
Please note the Exhibit Hall will be closed at 12:30pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm.
- Break Hours
Saturday - Monday
Morning Break 10:00 a.m. - 10:30 a.m.
Afternoon Break 4:00 p.m. - 4:30 p.m.
- Lunch Hour
Saturday and Sunday
12:30 p.m. - 2:00 p.m.
Lunch will be provided Saturday and Sunday in the Exhibit Hall. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!
Monday
Exhibit Hall Closed 12:30 p.m. - 1:30 p.m.
The Exhibit Hall will be closed at 12:30 pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm.
Items of Interest!
- The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. This year the reception will take place in the Oak Room on the Lobby level of the hotel. Exhibitors are encouraged to attend and mingle with attendees.
Please check your registration category to confirm if a ticket in included with your registration. Complimentary and Additional Full registrations include the Welcome Reception ticket. Technical Exhibit Hall Only registrations can purchase the ticket.
- AAPM encourages exhibitors to take advantage of the opportunity to host events during the Spring Clinical Meeting. Please take note, the Monday lunch break is a great opportunity for such an event! If you wish to host an event review the information posted under Exhibitor Activities. Contact Rachel Smiroldo with any questions.
| Friday, March 4 |
Saturday, March 5 |
Sunday, March 6 |
Monday, March 7 |
|
|---|---|---|---|---|
| Exhibitor Registration | 2:00 p.m. – 6:00 p.m. | 7:00 a.m. – 5:30 p.m. | 7:30 a.m. – 5:30 p.m. | 7:30 a.m. – 5:30 p.m. |
| Exhibit Set Up | 2:00 p.m. – 6:00 p.m. | 7:00 a.m. – 9:00 a.m. | ||
| EXHIBIT HOURS | 9:00 a.m. - 4:30 p.m. | 9:00 a.m. - 4:30 p.m. | 9:00 a.m. - 12:30 p.m. 1:30 p.m. - 4:30 p.m. |
|
| Refreshment & Lunch Breaks | Break: Exhibit Hall 10:00 a.m. – 10:30 a.m. |
Break: Exhibit Hall 10:00 a.m. – 10:30 a.m. |
Break: Exhibit Hall 10:00 a.m. -10:30 a.m. |
|
| Lunch: Exhibit Hall 12:30 p.m. – 1:30 p.m. |
Lunch: Exhibit Hall 12:30 p.m. – 1:30 p.m. |
Lunch: On your own - Hall Closed 12:30 p.m. – 1:30 p.m. |
||
| Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees! Please note the Exhibit Hall will be closed at 12:30 pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm. |
||||
| Break: Exhibit Hall 4:00 p.m. – 4:30 p.m. |
Break: Exhibit Hall 4:00 p.m. – 4:30 p.m. |
Break: Exhibit Hall 4:00 p.m. – 4:30 p.m. |
||
| Welcome Reception | Welcome Reception: Oak Room, Lobby Level Grand America Hotel 6:00 p.m. – 7:30 p.m. Exhibitors are invited to attend the Saturday evening Welcome Reception. |
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| Exhibit Dismantling | 4:30 p.m. - 5:30 p.m. | |||
| January 4 | Exhibit Contract and Sponsorship Application Due for First Round Assignments |
|---|---|
| January 6 | Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens |
| February 1 | Last day to reserve Sponsorships items |
| February 3 | Exhibitor Personnel Registration Available |
| February 4 | Last date to receive a refund for Table Space cancellation (minus 10%) |
| February 12 | Last day to make Hotel Reservations at the group rate. |
| February 15 | Online Buyers Guide Information Entry closes |
The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.
| 2015 Spring Clinical Meeting Attendance | |||
|---|---|---|---|
| Description | 2015 St. Louis |
2014 Denver |
2013 Phoenix |
| SCIENCE ATTENDEES | |||
| Member Full | 209 | 156 | 175 |
| Non-Member Full | 0 | 3 | 2 |
| Members SCM/ROPA | - | 39 | - |
| Emeritus Member | 0 | 0 | 1 |
| Medical Dosimetrist | 0 | 2 | - |
| Resident Member | 20 | 20 | 9 |
| Resident Non-Member | 0 | 1 | - |
| Junior Member | 4 | 0 | 4 |
| Student Member | 2 | 6 | 1 |
| Student Non-Member | 1 | 2 | 3 |
| Daily Member | 4 | 1 | 4 |
| Daily Non-Member | 0 | 1 | 2 |
| Daily Student Member | 9 | 4 | 5 |
| Daily Student Non-Member | 1 | 4 | 1 |
| Medical Dosimetrist Daily | 0 | 1 | - |
| Resident Member Daily | 1 | 1 | - |
| Speaker Daily Member | 1 | 19 | 14 |
| Speaker Daily Non-Member | 3 | 6 | 4 |
| Speaker Member | 50 | 31 | 22 |
| Speaker Non-Member | 6 | 1 | 1 |
| Program Directors | 5 | 3 | - |
| TOTAL SCIENCE | 316 | 301 | 248 |
| EXHIBITORS | |||
| Exhibitor Complimentary (1 per rented display table) |
42 | 39 | 30 |
| Exhibitor Additional Full Registration | 2 | 4 | 15 |
| Exhibitor Hall Only | 22 | 17 | - |
| TOTAL EXHIBITORS | 66 | 60 | 45 |
| GUESTS | |||
| Companion | 3 | 2 | 4 |
| TOTAL GUESTS | 3 | 2 | 4 |
| GRAND TOTAL | 385 | 363 | 297 |
| Percentage of 2014 Attendees by Regions | |
|---|---|
| Middle Atlantic (NJ, NY, PA) | 12.73% |
| West South Central (AR, LA, OK, TX) | 11.95% |
| New England (CT, MA, NH, RI) | 5.45% |
| East South Central (AL, KY, MS, TN) | 7.27% |
| Mountain (AZ, CO, ID, MT, UT, WY) | 4.94% |
| Pacific (CA, OR, WA) | 9.09% |
| West North Central (IA, MN, MO, ND, SD) | 16.62% |
| East North Central (IL, IN, MI, OH, WI) | 15.84% |
| South Atlantic (FL, GA, MD, NC, SC, VA, WV) | 15.33% |
| U.S. | 98.45% |
| International | 1.29% |
Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2015 AAPM Spring Clinical Meeting Exhibitors
The meeting attire is business casual for the AAPM Spring Clinical Meeting.
ADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.
The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.
AAPM will not be sponsoring child care during this meeting. The Concierge at The Grand America can assist with finding a babysitter to fit your needs. For further information and applicable rates, or to schedule, please contact the Concierge by dialing 801-258-6703.
Parents will be responsible for making their own chlldcare arrangements. AAPM does not endorse this service.