Exhibitors are allotted Complimentary Personnel Registrations based on the number of Tables. Exhibitors may purchase additional Registrations as necessary.

Exhibitor Registration will be available February 5, 2015.
No Refunds for Exhibitor Registration cancellations after February 16, 2015.

No Refunds for Exhibitor Registration cancellations after February 16, 2015.

Exhibitors may purchase an unlimited number of social function tickets either pre-show via the Internet or on-site.

Saturday, March 7 • 6:00 PM - 7:30 PM
Gateway East and Terrace, 18th Floor
Hyatt Regency St. Louis at the Arch
Tickets: $60 each

The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. This year the reception will take place in the Gateway Ballroom and Terrace, on the 18th floor of the hotel, with a breathtaking view of the Arch. Exhibitors are encouraged to attend and mingle with attendees. Each ticket includes one drink ticket which can be exchanged for a beer or glass of wine. Light Hors d'oevres will be served.

Please note! Before you purchase a ticket for the Welcome Reception, please make sure that it is not included with your registration type and fee. Tickets may also be purchased on site at the AAPM Registration counter at the Hyatt Regency St. Louis at the Arch if still available.

Each Exhibitor must name one person to be their representative in connection with installation, operation, and removal of the exhibit. Such representative will be authorized to enter into necessary service contracts for which the Exhibitor will be responsible.

Exhibitors are required to wear their badge and conduct themselves in a professional manner at all times during the AAPM Spring Clinical Meeting.

Exhibitors agree not to assign or sublet any space, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

Exhibitors agree to staff assigned exhibit space at all times during the designated exhibit hall hours.

All activities of each Exhibitor must be confined to the Exhibitor's allotted exhibit space other than entertainment and social functions. Exhibitor representatives must be in the space rented on the exhibit floor and are not admitted for the purpose of viewing other exhibits, except by invitation of other Exhibitors. No persons, firms, or organizations not having contracted with Exhibit Management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities.

Exhibitors wearing Exhibitor badges may enter the exhibit hall during the designated hall hours each day of the exposition. Should an Exhibitor require additional time for the maintenance of computer hardware and/or software said Exhibitor must receive permission from Exhibit Management.

All food and beverage must be ordered through the Hyatt Regency St. Louis at the Arch. Exhibitors WILL NOT be allowed to bring food or beverages into the building or purchase them from outside caterers.

If you are interested in purchasing food for your personnel, contact:

Amey Hogg
Senior Event Planning Manager
Hyatt Regency St. Louis at the Arch
315 Chestnut St.
St. Louis, MO 63102
amey.hogg@hyatt.com

NOTE: Products such as individually wrapped candy or mints for consumption are acceptable.

The official AAPM badge must be worn whenever an Exhibitor representative is in the exhibit hall. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other Exhibitors. False certification of any individual as an Exhibitor's representative, misuse of Exhibitor's badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be considered a substantial violation of the rules. Violators will be fined $300.00 per incident and the individual(s) in question will be escorted from the meeting.

Exhibitors agree not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official program of the AAPM Spring Clinical Meeting, whether such activities are held at or away from the official hotel. However, Exhibitors are allowed to hold staff meetings at any time, as long as only exhibitor personnel are involved. Permission must still be requested.

Any Exhibitor wishing to hold any outside activity in conjunction with its exhibit must contact Rachel Smiroldo for written approval. You will receive an approval notification from AAPM HQ via e-mail. The notification will include contact information of the Hyatt Regency St. Louis at the Arch. Upon approval, you will make function-arrangements directly with the hotel.

The following are designated times when Exhibitors may conduct any of the above-mentioned activities:

• Friday, March 6, Any time
• Saturday, March 7, 12:00 p.m. - 1:00 p.m. and After 7:30 p.m.
• Sunday, March 8, 12:00 p.m. - 1:00 p.m. and After 6:00 p.m.
• Monday, March 9,12:00 p.m. - 1:00 p.m. and After 6:00 p.m.
• Tuesday, March 10, After Noon

Should you need assistance in planning an event to be held in a location other than the Hyatt Regency St. Louis at the Arch, please contact Rachel Smiroldo.