Application Information
Exhibitor Application
Complete the Exhibitor Application and return to AAPM no later than August 5th. Space and rooms will be assigned on first come first serve basis. Space is limited.
Vendor Opportunities: Vendors can choose between the following options to participate. Please note, Friday vendor tables will be at the Marriott and Saturday presentations will take place at the Henry Ford Hospital.
- Friday, September 18 - Vendor Table at the Marriott - $650
Includes: - 1 Table with access to power outlet
- Saturday, September 19 - Vendor Presentation or Demo at Henry Ford Hospital - $850
Includes:- Power for presentation/demo
- Vendors will have an assigned room to use all day, Noon – 5:00pm. This is intended to be an educational and hands on interaction, not a sales presentation.
- Specific Presentation/Demo times will be scheduled throughout the day. View Schedule »
- Combination - $950
- Friday, September 18 - Vendor Table at the Marriott
- Saturday,September 19 - Vendor Presentation or Demo at Henry For Hospital
Registration for 1 person is included in the Vendor Fees. Additional Exhibitor Personnel registrations can be purchased for $300.
Sponsorship Opportunity
Meeting Sponsor - $500
Sponsors will be acknowleged as follows:
- Intro slide during the didactic program on Friday
- In the printed program schedule given to all meeting attendees
- Sign near the coffee breaks on Friday and Sunday
- Sign at the Saturday evening reception
To sign up, complete the sponsorship section on the Exhibitor Application.
Exhibit Management Policy
Exhibit Management reserves the right to rearrange the tables/displays at any time when such action is deemed to be in the best interest of the meeting. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.
Application Submission and Payment
- Upon submitting an application, exhibitors will receive an invoice including instructions to make payment.
- You will receive a confirmation email once your application is processed.
- Payment must be received by August 5th.
Please fax, or e-mail the contract to: Rachel Smiroldo, (EMAIL) rachel@aapm.org, (FAX) 301-209-0862
Refund for Cancellations/Space Reduction
Should the Exhibitor be unable to occupy and use the exhibit space contracted for, they will promptly notify Exhibit Management. All sums paid by the Exhibitor, less a service charge of 10% of the contract price, will be refunded.
No refund for cancellation will be made after August 5th.
Exhibit Management has the right to reassign a different Exhibitor to the previously assigned table/display.