Dates to Remember

January 11	Meeting Registration and Housing available on-line
January 11	Web site activated to receive electronic abstract submissions. To begin the submission process, first review the Instructions to Authors information
March 10	Deadline for receipt of 300 word abstracts
May 4	Authors notified of presentation disposition
April 21	Meeting Program available on-line
~~May 6~~ May 19	Deadline to receive discounted registration fees
~~May 31~~ June 9	Deadline for hotel to accept reservations at group rate
June 9	On-line registration closes On-site registration only after this date No refunds given for cancellations received after this time
June 20 June 21 - 22	Welcome Reception Meeting - Gaylord National Hotel and Convention Center
June 21 - July 21	On-line evaluation system open Attendees must complete evaluation in order to receive CAMPEP Credit (equivalent to CME category 1)

Hotel Information

Gaylord National Hotel and Convention Center
201 Waterfront Street
National Harbor, Maryland 20745

View Hotel Floorplan

Located just eight miles due south of Washington, DC, with convenient access to three major airports, the hotel is just 15 minutes away from our nation's capital — an ideal location for the ITART 2010 meeting.

The group room rate is $184.00 which includes internet wireless/wired, daily newspaper, 20 minutes of local/800 calls and 24 hour access to the fitness center. To make your hotel reservation go to https://reservations.gaylordnational or call the hotel directly at 301-965-4000 and tell the reservation agent you are with AAPM - ITART.

The group rate is available until the cut-off date of ~~May 31~~ June 9, 2010. (Please note reservations can be canceled up to 24 hours prior to arrival without penalty. If complete cancellation of an individual reservation takes place within 24 hours of the scheduled arrival a cancellation fee equal to one night's room revenue will be charged.)

For dining options within the Gaylord Hotel.
For dining options in the National Harbor area.
For general information on the National Harbor area.

Our Leverage to Negotiate Future Hotel Rates Depends on You

Help us maintain AAPM's excellent track record to avoid future attrition clauses in hotel contracts:

Please do not "book outside the block." Make your reservations in the contracted meeting hotel, using the reservation link provided.
Book your room reservation early and as accurately as possible. We recognize that unforeseen conditions may alter plans, but by communicating changes and cancellations early, you allow another participant to fill your vacant room.
Tell us if you find a lower rate at the meeting hotel over the same dates. AAPM negotiates for the lowest available rate; if you find a lower rate, this may constitute a breach of contract with the hotel.

Travel

Gaylord National is just a 15-minute drive from Reagan National Airport and within a 45-minute drive from Dulles and Baltimore Washington International Airports. Shuttle service and car service are available from either airport to the hotel. Hertz is a Gaylord Hotels preferred partner for car rentals. And for a unique day trip, take a water taxi across the Potomac to historic Old Town Alexandria.

By Land:

Driving Directions
As National Harbor is a new development and may not register on some GPS systems, please follow these driving directions for best results.

DC Shuttle
Gaylord National invites you to discover the rich history of Washington, D.C. with convenient shuttle service by OnBoard Tours.

Metro Accessibility / Bus Service
Gaylord National is connected to the Washington Metropolitan Area Transit Authority, or Metro system, via a limited-stop bus route.

Hertz Car Rental Onsite
For your convenience, pick up or drop off your car right at Gaylord National.

By Air:

Reagan National Airport Shuttle
Hourly shuttle service available from Reagan National Airport (DCA).

Sedan, SuperShuttle and Taxi Service
SuperShuttle service, private sedans, and taxis are available to all major airports and most locations locally.

Driving Directions from Major Airports
As National Harbor is a new development and may not register on some GPS systems, please follow these driving directions for best results.

Taxi Cost from the Airport:

Approximate taxi fares (one way) are as follows. Please note that these prices are subject to change.
• From Ronald Reagan National Airport. $20.00
• From Dulles International Airport. $60.00
• From Baltimore Washington International Airport. $70.00

Parking

There are 1,700 parking spaces in the garage (1,400 self park and 300 valet) and 96 more valet spaces adjacent to the front
drive.

Continuing Education Credits - Medical Physicists

The Commission on Accreditation of Medical Physics Education Programs, Inc. (CAMPEP) has approved the program for 11.67 MPCEC credits for qualified medical physicists attending the Meeting. For each hour of verified attendance 1 medical physics continuing education credit (MPCEC) will be awarded.

Online Evaluation System

To obtain credit, attendees must complete an on-line evaluation survey.
The Online Evaluation System will be available via the Meeting website.
The Online Evaluation system will be open June 21 through July 21, 11:59 pm EST. Evaluations MUST be completed by that time for credits to be earned.
Please note: You must enter your badge id and last name in order to access the CEC evaluation system.

Following the meeting and the close of the online evaluation system, meetings management will provide CAMPEP with participant contact information, credits earned, and the appropriate processing fees in order for individual participants to access their personal Meeting transcript via the CAMPEP online MPCEC Repository database. Registrants will be contacted with instructions for accessing the transcript via the CAMPEP website. The transcript will list a description of the sessions and the number of continuing education credits obtained.

Please be advised, CAMPEP transcripts are viewable via the CAMPEP online MPCEC Repository database. Participants will not receive a hardcopy CAMPEP transcript. Should a participant need a hardcopy of the Meeting transcript, an individual may order a hardcopy transcript from CAMPEP. View details here.

On-Line Evaluation System is Closed

Special Services

ADA Accessibility

The Gaylord National Resort and Convention Center is committed to accessible public space. Meetings management wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the ITART Meeting, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Contact Us

For general meeting logistics questions, please contact Corbi Foster
For program questions, please contact Laurie Hayden
For exhibit questions, please contact Kathleen Dwyer