Identify the submission as one of the following:

• Proffered submission
• John R. Cameron Young Investigator Symposium
• Jack Fowler Junior Investigator Submission
• Science Council Session
• Innovation in Medical Physics Education Session

John R. Cameron Young Investigator Symposium

Each year the AAPM conducts a Young Investigator Symposium (YIS) competition at the Annual Meeting. Young Investigators, as defined below, are encouraged to submit abstracts for the competition. The 10 highest scoring Young Investigator submissions as determined by the abstract reviewers will be selected for presentation in a special symposium in honor of University of Wisconsin Professor Emeritus John R. Cameron, Ph.D.

A panel of judges will score the oral presentations according to criteria that include scientific merit, originality, and organization/presentation of the material. Awardees will be announced at the Awards Ceremony during the Annual Meeting. The top 3 Awardees will receive a plaque and a cash award.

If you wish to submit an abstract for the Young Investigator Symposium competition, you must identify the abstract by selecting the submission type: John R. Cameron Young Investigator Symposium. All instructions given below for regular proffered submissions apply to Young Investigator (YI) submissions with the exception of the Support Document, which is REQUIRED and must not exceed 2 pages in length.

Young Investigators are not eligible for the Science Council Session.

All abstracts submitted to the YIS Competition that are NOT selected for the competition, will be considered for oral, short oral, or poster presentation.

Young Investigator Definition: At the time of abstract submission, candidates for the Young Investigators' Symposium must be a graduate student OR within one year post-graduation, and if post-graduate, candidates must be in a medical physics residency program or a medical physics related postdoctoral position.

FINALISTS will be required to submit a letter of eligibility from the presenting author's thesis advisor identifying the institution. The letters are not to be submitted until the FINALISTS are identified in April, at which time the Finalists will be contacted with further instructions. Contact the AAPM Programs Assistant with any questions regarding the Young Investigator Competition.

Only one submission from each Young Investigator can be submitted for consideration for the Young Investigator Award competition. (Note, however, the Oral Presentation Policy below).

NOTE: The winner of the Young Investigator Award Competition is not allowed to participate in the Young Investigator Award Competitions of future AAPM Annual Meetings.

Jack Fowler Junior Investigator Submission

An award for junior investigators has been established in honor of Dr. Jack Fowler, Emeritus Professor of Human Oncology and Medical Physics, University of Wisconsin.

Junior Investigators, as defined below, are encouraged to submit abstracts for the competition. One Junior Investigator submission will be selected from the highest scoring abstracts judged to be at the highest level of scientific innovation and impact, and the awardee will be announced at the Awards Ceremony during the Annual Meeting. If you wish to submit an abstract for the Junior Investigator competition, you must identify the abstract by selecting the submission type: Jack Fowler Junior Investigator Submission. All instructions given below for regular proffered submissions apply to Junior Investigator (JI) submissions with the exception of the Support Document, which is REQUIRED for JI submissions and must not exceed 2 pages in length.

A single abstract can not be submitted to both the Junior Investigator Competition and the Young Investigator Competition.

Abstracts submitted to the Junior Investigator Competition are eligible for the Science Council Session (provided, of course, that the abstract is appropriate to the topic of the Science Council Session).

All abstracts submitted to the Junior Investigator Competition that are NOT selected as the winner, will be considered for oral, short oral, or poster presentation.

A Junior Investigator is defined as one of the following. (The junior investigator must be an APPROVED member of the AAPM at the time of abstract submission):

• Current medical physics resident, OR
• Current postdoctoral fellow, OR
• Staff/faculty member who is within 4 years of having obtained a graduate degree (at the time of abstract submission).

The AWARDEE will be required to submit a letter of eligibility from a Full Member of the AAPM at the junior investigator's sponsoring institution. The letter is not to be submitted until the Awardee is identified in April. Contact the AAPM Programs Assistant with any questions regarding the Junior Investigator Competition.

Only one submission from each Junior Investigator can be submitted for consideration for the Junior Investigator competition. (Note, however, the Oral Presentation Policy below).

Science Council Session

A topic of particular relevance in medical physics research is identified each year, with proffered submissions on that topic considered for inclusion in a scientific session entitled the Science Council Session. Abstracts selected for the Session will be highlighted in the scientific program and given an extended presentation length.

The topic selected for the 2013 Science Council Session is: Multi-Modality Imaging in Radiation Therapy: Planning, Guidance, and Assessment of Treatment Response.

The Science Council Session includes proffered abstracts on a topic at the cutting-edge of medical physics research, presented in a special, high-visibility proffered oral session. For the 2013 Annual Meeting, the Scientific Program invites abstract submissions on the application of advanced, combined (two or more) multi-modality imaging for radiation treatment planning, guidance, or assessment of therapy response. Potential image modalities and techniques incorporated at clinical and molecular scales include: structural and physiological kV/MV CT and kV/MV CBCT; structural and biofunctional MR FDG and non-FDG PET-CT, SPECT, ultrasound, and optical imaging; 4D imaging; the use of targeted or nanotechnology contrast agents and radioligands; and novel hardware and software systems for multi-modality image fusion/registration, automated and quantitative image interpretation, and biophysical modeling of treatment and response. Scientific results for both pre-clinical and clinical studies are encouraged, as is the use of molecular imaging techniques combined with clinical imaging modalities.

Competitive abstracts will include the use of two or more imaging modalities in complementary or coupled fashion within or across the processes of radiation treatment planning, guidance, or assessment of therapy response. The coupled use of two or more imaging modalities must be clearly presented and integrated within the scope of work.

Criteria for abstract evaluation include novelty of the combination of image modalities and/or applications, their complementary nature, and level of integration. In addition, the impact and contributions to improved fidelity, quality, efficiency and efficacy of radiation treatment, image-based decision-making, and ultimately, patient response and prognosis will be used in the evaluation.

Proffered submission: Authors interested in being considered for the Science Council Session MUST:

• Select the submission type: Science Council Session
• Select the subject category: Joint Imaging/Therapy: Multi-Modality Imaging in Radiation Therapy: Planning, Guidance, and Assessment of Treatment Response
• Select Oral presentation mode
• Submit a Structured Abstract as described in the Instructions to Authors
• Submit a Support Document not to exceed 2 pages in length.

Innovation in Medical Physics Education Session

The Education Council of the AAPM is sponsoring a session to honor and publicize Innovation in Medical Physics Education. AAPM members are invited to submit a description of innovative medical physics educational activities for radiology residents, radiation oncology residents, medical physicists, technologists or others. The abstract can be scientific research, novel teaching strategies – team teaching or adult learning efforts, novel educational materials – lectures, websites, or other innovations.

The top six submissions will be invited to present their abstracts at the session during the Annual Meeting in Indianapolis, IN. Each speaker will be allocated 15 minutes. The top presenting abstract will be announced at the Awards Ceremony during the Annual Meeting and presented a plaque and a $2,000 prize. The Award for Innovation in Medical Physics Education made possible by a generous bequest of Harold Marcus.

Proffered submission: Authors interested in being considered for the Session MUST:

• Select the submission type: Innovation in Medical Physics Education Session
• Select the subject category: Innovation in Medical Physics Education
• Select Oral presentation mode
• Submit support documentation not to exceed 2 pages in length.

All abstracts submitted to the Innovation in Medical Physics Education Session that are NOT selected for the session, will be considered for standard poster presentation.

Enter the title of the abstract to be submitted.

• Use sentence case when entering title.
• To enter superscript text put the following tags around the text to be superscripted: ^text
• To enter subscript text put the following tags around the text to be subscripted: _text

Select the Subject Category that best pertains to your Abstract. Category tree available here.

Rules regarding Requested Presentation Mode for Abstracts:

• Authors should request either Oral or Poster presentation mode.
• Final presentation mode assignments will be made by the Program Committee.
• Submissions requesting Oral Presentation may be assigned as ANY of the following:
• Oral Presentation
• Short Oral Presentation
• Poster Presentation
• Any submission may be rejected based on the reviews by at least 4 referees.
• All accepted abstracts will be published in Medical Physics.

PRESENTATION MODES DEFINED:

Oral Presentation

• This category entails a short 8 minute presentation followed by a  2 minute question/discussion period. NOTE: Single LCD projection will be the ONLY presentation method available.
• Details will be provided in abstract acceptance notification.

Short Oral Presentation

• Short oral sessions will consist of a brief oral presentation (5 minutes) in a moderated session with separate time allowed for discussion and Q/A.
• Sessions will have moderators in a manner similar to standard oral sessions.

Poster Presentation

• Posters must be displayed for the entire meeting.
• The poster display will consist of a (4' x 4') poster (3.83’ x 3.83’ usable surface) and must fit within the space provided.
• Pushpins will be provided.

NOTE: The individual names of contributing authors MUST appear on all posted presentations.

On the Abstract Submission Status screen, you will be prompted to add any contributing author(s) to your submission.

To Add Author(s):

• Select the link to 'add an Author' and search for an individual's last name.
• A list of potential authors will be generated if the 'last name' is in the system. Select the correct contributing author(s) for the submission.
• Identify each author as 'Presenting Author' or 'Author.' Also identify the 'Senior Author.' (Note that the Senior Author can be the Presenting Author or any other Author.)
• Continue the process until all contributing authors have been added.
• Each submission is allowed only ONE Presenting Author.
• Each submission is allowed only ONE Senior Author.
• Corresponding Authors are NOT automatically added to the submission as a contributing author. If the Corresponding Author is a contributing author, you MUST add the individual at this point.

If a Contributing Author is NOT Currently in the System:

• Once you have searched for the last name and it does not appear on the generated author list, select 'Click Here to Add a New Author' and proceed through the process of creating a new record for the individual.
• By entering a unique email, each author will have access to the abstract submission content, but ONLY the corresponding author may edit the content.
• Use proper capitalization when entering a new author.
• Check your entry as you go as the system does not correct spelling or grammar.

Helpful Hints:

• Add your 'presenting author' first. You can later use the arrow buttons at left of names to change order, once all authors have been added.
• Finally, arrange the author names in the order they are to appear when published in the "Program By-Line" and "Calendar of Events By-Line." ANY AND ALL CONTRIBUTING AUTHORS MUST BE ADDED IN THIS SECTION OF THE PROCESS IN ORDER TO GENERATE THE CORRECT 'BY-LINES'. (see Step 6).

Back on the Submission Status Page:

• The system will have generated a list of contributing authors added to your submission.
• If any contributing author's names are missing, go back and add the individuals.
• If the order of names is NOT correct, go back and use the arrow buttons to rearrange.
• The presenting author's name will be denoted with an asterisk.
• Any time you add/remove/reorder author names or reassign the presenting author, the system will change the content listed in Steps 6, 7, and 8 so it is IMPORTANT you review the content with each change made.

On the Abstract Submission Status screen, you will be prompted to view the 'Program By-Line' (Authors/Institutions) generated by the system. It is IMPERATIVE that the Program By-Line be VIEWED and EDITED as instructed.

What the System Generates:

• For a single author, the system will list author's name (first initial, last name), institution, city, and state.
• If multiple authors have been entered, the system will list ALL author names (first initials, last names) in the order of entry, followed by the first author's institution, city, and state, then the second author's institution, city, and state, etc.

To Edit the By-Line:

If all authors are from the SAME INSTITUTION:

• The final/correct By-Line should list ALL AUTHOR names (first initials, last names) followed by ONE listing of the institution, city, and state.
• YOU MUST REMOVE all additional listings of institution, city, and state in order for the By-Line to be correct.
• YOU MUST SELECT the check box 'Click inside the check box if all authors are from the same institution' in order to proceed back to your status page or you will be forced to add super/sub-script coding, that is not necessary.
• Do not include "USA" or zip codes. Do not include departmental information.
• Do not abbreviate institution names.
  
  --Use the following format when all authors are from the same institution:
  
  T Webster*, M Warden, L Salliman, A Geyser, Memorial Sloan Kettering, New York, NY
  (NOTE: The Presenting Author's name will be denoted with an asterisk.)

If authors are from MULTIPLE INSTITUTIONS:

• The final/correct By-Line should list ALL AUTHOR names (first initials, last names) followed by EACH AUTHOR'S institution, city, and state.
• YOU MUST ADD 'super/sub-script coding' (¹; ², etc) in order to correlate the correct Author with the correct institution, city, state.
• Do not include "USA" or zip codes. Do not include departmental information.
• Do not abbreviate institution names.
  
  --Use the following format to add the required 'super/sub-script coding' when Authors are from multiple institutions:
  
  Note that this code:
  
  T Webster*¹, M Warden¹, L Salliman², A Sullivan³, (1) Memorial Sloan Kettering, New York, NY, (2) University of Maryland, College Park, MD (3) UT M.D. Anderson Cancer Center, Houston, TX
  
  --Produces this output:
  
  T Webster*¹ , M Warden¹ , L Salliman² , A Sullivan³ , (1) Memorial Sloan Kettering, New York, NY, (2) University of Maryland, College Park, MD, (3) UT M.D. Anderson Cancer Center, Houston, TX

Changes to By-Line:

• Anytime you make changes to the Author List, the system will require that the By-Line be reviewed again. The system will display the former By-Line, before changes were made.
• If you want the system to regenerate the By-Line with the new authors/changes, (1) clear out the text field, (2) press the Update By-line Button, (3) Edit the text field (if needed), (4) then click the Update By-line Button again to submit changes.
• The 'Program By-Line' is EXACTLY what will be published in Medical Physics with the Abstract:
  
  

The corresponding author must indicate if the submission is to be considered for the Science Council Session.

• If YES, the submission subject category MUST be: Joint: Multi-Modality Imaging in Radiation Therapy: Planning, Guidance, and Assessment of Treatment Response

The corresponding author must agree to and select the following "Verification of Contributing Authors" statement button in the submission process:

"By checking this box, I verify that each author to be listed on the submitted abstract has contributed to the content of the abstract and consented to the submission of said abstract."

The corresponding author must agree to and select the following "AAPM Participation Agreement" statement button in the submission process:

"By checking this box I verify that each author listed on the abstract has been appropriately credited for their contributions to this Presentation. It is understood that each presentation will be constructively evaluated in areas of presentation quality, achievement of educational objectives, and utility/usefulness of content. The evaluation will be confidential and communicated only to the contributing authors upon request.

I further verify that any potential conflict of interest(s), as set forth in the preceding statement, has been listed in the abstract and will be disclosed during the presentation.

I agree that AAPM is not responsible for the content of my presentation, abstract, or any representations made by me regarding the contents of the presentation or abstract, and that AAPM is not responsible for any representations or omissions made by me on my submitted abstract or during the course of my presentation."

The corresponding author must indicate whether or not permission was obtained in the following "Distribution of Abstract and Presented Materials Agreement" statement button in the submission process:

"Non-copyrighted materials obtained from sources such as colleagues or the web will be attributed accurately. Where possible, prior permission for its use will be obtained.

BY SELECTING YES, I verify that I have obtained permission from each author listed on my abstract (submitted presentation) allowing me to distribute the abstract at the AAPM meeting, via the AAPM website, or via any other publication that may result from this meeting. I certify that I am not receiving a financial benefit for this presentation and that I have fully and accurately credited each author and writing that was consulted or used in the creation of my presentation. 

Under this constraint, I verify that all contributing authors will obtain or have obtained permission for the use of any copyrighted materials that may be presented at the AAPM Annual Meeting for educational purposes from the appropriate copyright owner(s) and publisher(s).

BY SELECTING NO, I verify that I did not obtain permission from each author listed on my abstract (submitted presentation) and that my use of each listed author’s material constitutes a “fair use” of the material for nonprofit educational purposes, allowing me to distribute the abstract at the AAPM meeting, via the AAPM website, or via any other publication that may result from this meeting. I certify that I am not receiving a financial benefit for this presentation and that I have fully and accurately credited each author and writing that was consulted or used in the creation of my presentation ."

Identify the Principal Investigator's E-Mail if your research is supported by National Institution of Health.

Identify sources of funding, financial disclosures, and conflicts of interest in the submission field entitled "Funding Support, Disclosures, and Conflict of Interest." This information is entered once for the entire abstract and should list funding sources pertinent to the research and encompass disclosures and conflicts of interest pertinent to all authors.

Corresponding Author Contact Information is entered on this screen. If you are an AAPM member, first log into the AAPM website. The following required fields will automatically be completed for you. The following fields are required:

• First Name
• Last Name
• Phone
• E-mail
• Street Address
• City/State/Zip
• Country

All Contributing Authors may access an Abstract by using their personal Username and Password. BUT only the Corresponding Author has the ability to modify any of the Abstract information, including withdrawing the abstract or re-submitting a revised Support Document.

You will be given the opportunity to withdraw the submission at this point.

If you choose to do so, this record will be deleted from the system. You would need to return to your private Abstract Homepage in order to 'create a new submission.'

• Review the Sample Abstract before preparing your submission.
• The Abstract text MUST be structured as follows:
• Purpose:
• Methods:
• Results:
• Conclusion:

**Any abstract that does NOT conform with this structured format will be REJECTED.**

• Abstracts must not exceed 300 words.
• Enter Abstract text directly in the designated field on the website. If you Copy/Paste from word processing software, be sure to proofread integrity of the text. Symbols and equations are not supported.
• DO NOT include Title, Author names/institutions, graphs, figures, tables, images or multimedia elements. Titles and Author information is entered elsewhere in the system and will be merged with the abstract file later in the process.

Once Steps 1 - 15 have been completed, the system will allow you to advance to the next screen to upload your Support Document.

Note: The Support Document should include a statement of Innovation/Impact to help identify the most exciting and interesting submissions.

• A Support Document is STRONGLY ENCOURAGED, but optional, for regular submissions and is limited to 1 page - using 11-point Arial Font and 1” margins. The Support Document should be limited to a small number of clear figures (two or three at most) and/or equations with self-explanatory captions.
• A Support Document is REQUIRED for Young Investigator Competition submissions and limited to 2 pages. Similar to the above instructions, the Support Document should be limited to a few figures and/or equations with clear, self-explanatory captions. The Support Document should NOT be used for extensive text descriptions and should not repeat material contained in the abstract.
• A Support Document is REQUIRED for Junior Investigator Competition submissions and limited to 2 pages.  Similar to the above instructions, the Support Document should be limited to a few figures and/or equations with clear, self-explanatory captions. The Support Document should NOT be used for extensive text descriptions and should not repeat material contained in the abstract.
• A Support Document is REQUIRED for Science Council Session submissions and limited to 2 pages.  Similar to the above instructions, the Support Document should be limited to a few figures and/or equations with clear, self-explanatory captions. The Support Document should NOT be used for extensive text descriptions and should not repeat material contained in the abstract.
• A Support Document is REQUIRED for Innovation in Medical Physics Education Session submissions and limited to 2 pages.  Similar to the above instructions, the Support Document should be limited to a few figures and/or equations with clear, self-explanatory captions. The Support Document should NOT be used for extensive text descriptions and should not repeat material contained in the abstract.
• Preferred format is illustrated in the Sample Support Document.
• The Support Document must be submitted as a PDF format file.
• The Support Document should include the title and should be limited to a few equations and/or a small number of figures or tables with self-explanatory captions. A small number of references may also be included.
• Do NOT list authors in the Support Document. In support of our blind review policy, there is to be no author information in the Support Document nor any information identifying the authors or affiliation.
• The Support Document must be uploaded to our server by clicking the "Upload Support Document" icon that will appear on your status page once you have provided all the required information.

This shows the status of the documents.

• By looking at this, the author should be able to see if the system has received the Support Document.
• If the information was received without any problems, there will be a link to the Adobe Acrobat PDF file that was created.
• Click on the "View Support Doc" button to view the document.
• Proofread carefully to ensure there were no errors introduced in file conversion.

NOTE: If you previously submitted a document and would like to resubmit it for any reason, you may press the "Delete Support Doc" button. This will 1) notify the system that the document will be resubmitted and 2) all references to previously submitted documents will be removed. After resetting a document, resubmit the new document through the same web-based upload process.

You will only have the option to reset a submitted document if it has been received as noted above.

Please be completely sure that you wish to resubmit a document before following this procedure.

• Innovation in Medical Physics Education

Professional Practice of Medical Physics Education (Clinical) Legislation and Regulation

Administration and Management Compliance and Quality Management

Radiography Fluoroscopy Rotational Angiography Helical CT Dynamic Contrast Enhanced CT Cone Beam CT Dual Energy or Spectral CT Mammography Nuclear Medicine and PET MRI DCE-MRI DWI-MRI MR Spectroscopy Optical Novel Modalities Multi-Modality Imaging Modality Independent Display Other

Subcategories for all categories on the left Guidance of Therapy (Please use JOINT Category) Monitoring of Therapy (Please use JOINT Category) Image Registration for Therapy (Please use JOINT Category) Image Registration for Diagnostic Radiology Preclinical/Small Animal Safety Dosimetry Acquisition Image Physics Data Corrections Image Reconstruction Contrast Agents Molecular Imaging Image Quality CAD Model Observers PACS/Display/Informatics Image Visualization Image Segmentation Quantitative Imaging Clinical Applications Oncology Cardiovascular Neurology Breast Imaging Chest Imaging Pediatric Imaging Calibration and QA/QC Other

SCIENCE COUNCIL SESSION: Multi-Modality Imaging in Radiation Therapy: Planning, Guidance, and Assessment of Treatment Response
Image Registration and Fusion Image Segmentation and Visualization for Planning or Therapy Simulation for Planning Patient Immobilization Motion Assessment/Management at Planning or Therapy Image Guidance and Localization at Therapy Targeted Radionuclide Therapies Image Guidance for Surgical, RF, Thermal, and Other Interventions Therapy Assessment Uncertainty Assessment/Management (e.g. adaptive RT & Margins) Other	Subcategories for all categories on the left kV Fluoroscopy/Planar X-Ray MV Fluoroscopy/Planar X-Ray kV CT/CBCT MV CT/CBCT PET/SPECT/Nuclear MRI Multi-Modality Non-Tomographic Ultrasound Optical Novel Modalities Modality Independent

Imaging for Planning (Please use JOINT Category) Treatment Planning 3D Planning Including Adaptive Approaches External Beam Therapy (EBT) SRS/SBRT Brachytherapy Particle Therapy Intensity Modulated Planning Including Adaptive Approaches External Beam Therapy (EBT) SRS/SBRT Brachytherapy Particle Therapy Optimization techniques Plan Evaluation Including Statistics and Robustness Analysis Ultrasound Therapeutic Intervention Biological Modeling Dose Calculations - All Modalities Monte Carlo Techniques Non-Monte Carlo Techniques Uncertainties and Range Verification In Particle Therapy Treatment Delivery and Verification Patient Localization (Please use JOINT Category) Immobilization Technology 3D Delivery Techniques Photons Electrons Protons Other Charged Particles Intensity Modulated Delivery Techniques Photons Electrons Protons Other Charged Particles

Treatment Delivery and Verification (continued) Brachytherapy HDR Techniques LDR Techniques Uncertainties and Range Verification In Particle Therapy SRS and SBRT Ultrasound Therapy Imaging for Verification (Please use JOINT Category) Dosimetry Techniques, Patient Safety and Quality Assurance Procedures Devices and Detectors for Measurements Off-Line On-Line Calculation Tools Calibration Procedures Machine QA Procedures Patient-Specific QA Procedures Safety Procedures Outcome Modeling and Assessment Imaging for Therapy Assessment (Please use JOINT Category) Late Effects Early Effects Radiobiology Informatics Small Animal Studies Radiation Protection and Shielding Targeted Radionuclide Therapies (Please use JOINT Category) Other Therapy Related Topics

Therapeutic Ultrasound High-Intenstiy Therapetic Ultrasound Devices Ultrasound Hyperthermia/Thermal Ablation Advanced and Novel Delivery Systems Small Animal Systems Image Guidance and Assessment (US, MRI,CT) Treatment Planning Therapy Modeling & Control Drug Delivery, Activation, & Enhancement Clinical Therapy Ultrasound Therapy Standards Ultrasound for Radiation Therapy Guidance Quality Assurance Robotic US Guidance Monitoring of Therapy Image Registration with US for Patient Positioning

Ultrasound for Diagnostic Imaging Image Registration for Diagnostic Radiology Preclinical/Small Animal Safety Dosimetry Acquisition Image Physics Data Corrections Image Reconstruction Contrast Agents Molecular Imaging Image Quality CAD Model Observers PACS/Display/Informatics Image Visualization Image Segmentation Quantitative Imaging Clinical Applications Oncology Cardiovascular Neurology

• Other Physics and Biomedical Engineering