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Personnel Registration Information

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Exhibitors are allotted Complimentary Personnel Registrations based on the number of Tables. Exhibitors may purchase additional Registrations as necessary.

Exhibitor Registration will be available February 16, 2012.

Complimentary Personnel Registrations No Charge For each 6 feet x 2.5 feet table purchased, your company will receive ONE complimentary personnel registration. Each Complimentary Personnel Registration includes admission to the Technical Exhibits, Scientific Sessions & Symposia, Welcome Reception, all food service, and Continuing Education Credits (each person must complete on-line survey and meet CAMPEP eligibility requirements). No SAMs credits.
Additional Full Registrations $540 each Includes admission to the Technical Exhibits, Scientific Sessions & Symposia, Welcome Reception, all food service, and Continuing Education Credits (each person must complete on-line survey and meet CAMPEP eligibility requirements). No SAMs credits.

Exhibitors may purchase an unlimited number of social function tickets either pre-show via the Internet or on-site, if still available.

Saturday, March 176:30pm - 8:30pm
AAPM Welcome Reception $60.00
Exhibit Floor

The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. Each ticket includes one drink ticket which can be exchanged for a beer or glass of wine. Light Hors d'oevres will be served.

Exhibitor Personnel Activities

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Each Exhibitor must name one person to be their representative in connection with installation, operation, and removal of the exhibit. Such representative will be authorized to enter into necessary service contracts for which the Exhibitor will be responsible.

Exhibitors are required to wear their badge and conduct themselves in a professional manner at all times during the AAPM Spring Clinical Meeting.

Exhibitors agree not to assign or sublet any space, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

Exhibitors agree to staff assigned exhibit space at all times during the designated exhibit hall hours.

All activities of each Exhibitor must be confined to the Exhibitor's allotted exhibit space other than entertainment and social functions. Exhibitor representatives must be in the space rented on the exhibit floor and are not admitted for the purpose of viewing other exhibits, except by invitation of other Exhibitors. No persons, firms, or organizations not having contracted with Exhibit Management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities.

Exhibitors wearing Exhibitor badges may enter the exhibit hall during the designated hall hours each day of the exposition. Should an Exhibitor require additional time for the maintenance of computer hardware and/or software said Exhibitor must receive permission from Exhibit Management.

All food and beverage must be ordered through Westin Galleria Hotel. Exhibitors WILL NOT be allowed to bring food or beverages into the building or purchase them from outside caterers.

If you are interested in purchasing food for your personnel, contact:

Krishna Oakman
Convention Services Manage
13340 Dallas Parkway, Dallas, Texas

NOTE: Products such as individually wrapped candy or mints for consumption are acceptable.

The official AAPM badge must be worn whenever an Exhibitor representative is in the exhibit hall. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other Exhibitors. False certification of any individual as an Exhibitor's representative, misuse of Exhibitor's badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be considered a substantial violation of the rules. Violators will be fined $300.00 per incident and the individual(s) in question will be escorted from the meeting.

Exhibitors agree not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official program of the AAPM Spring Clinical Meeting, whether such activities are held at or away from the Exhibit Hall. However, Exhibitors are allowed to hold staff meetings at any time, as long as only exhibitor personnel are involved. Permission must still be requested.

Any Exhibitor wishing to hold any outside activity in conjunction with its exhibit must contact Rachel Smiroldo for written approval. You will receive an approval notification from AAPMHQ via e-mail. The notification will include contact information of Westin Galleria Hotel. Upon approval, you will make function-arrangements directly with the hotel.

The following are designated times when Exhibitors may conduct any of the above-mentioned activities:

  • Friday, March 16, Any time
  • Saturday, March 17, Before Noon
  • Sunday, March 18, After 6:00 pm
  • Monday, March 19, After 6:00 pm
  • Tuesday, March 20, After 3:30pm

Should you need assistance in planning an event to be held in a location other than Westin Galleria Hotel, please contact Rachel Smiroldo.