Registration

Registration Open

• EARLY Registration Deadline: June 14, 2012 (11:59 PM EST)
• Last Day to Register for SAMs: July 5, 2012 (11:59 PM EST)
• Already registered? Click here to make edits or print an online receipt.
• Take advantage of EARLY registration fees and register by June 14, 2012 (11:59 PM EST).
• If you need assistance with registration, please call AAPM's registration call center at 1-508-743-8511 or
  send an e-mail to aapm@xpressreg.net.
• Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Cancellations

• Fees for registration will be refunded in full if written notice of cancellation is received by July 5, 2012.
• No refund will be given for cancellations received after July 5.
• Please send your written cancellation and refund request to aapm@xpressreg.net.

Check Payments

• If you have registered at the EARLY rate and are paying by check, your payment must be received no later than June 14, 2012 (11:59 PM EST). If we do not receive your payment for the early registration fees by June 14, your registration type will be changed to reflect the regular registration fee.
• Check payments for registration should be prepared as follows:
  AAPM 2012
  c/o Convention Data Services
  107 Waterhouse Road
  Bourne, MA 02532
• AAPM's Federal Identification number is: 23-7057224

ACH or Wire Transfer Payments

Contact accounting@aapm.org for ACH or wire transfer information.

On-site Registration Days and Hours:

Registration will be held in the South College Street Concourse of the Charlotte Convention Center:

• Saturday, July 28 - Wednesday, August 1 / 7:30 AM - 6:30 PM
• Thursday, August 2 / 7:30 AM - 3:00 PM

MOC/SAMs (SELF ASSESSMENT MODULES)

Completion of two Self Assessment Modules (SAMs) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). AAPM program organizers have identified sessions in Diagnostic, Nuclear Medicine and Therapy Physics to be offered with audience response technology at the annual meeting in 2012.

How Do I Register for SAMs sessions/credits at the 2012 AAPM Annual Meeting?

1. Pre-register for the meeting.  You will not be able to register for SAMs after July 5 (there will be no on-site registration.)  Prior to July 6, if you have already registered for the meeting, but did not register for SAMs, you can still add SAMs by calling the registration call center at 1-508-743-8511.
   
   
2. You will be asked if you require Maintenance of Certification (MOC) as defined by ABR.  Say YES.
   
   
3. You will be given the option to register for SAMs sessions ($10 to rent the audience response unit, and participate in as many SAMs sessions as you wish).
   
   
4. When you arrive at the Charlotte Convention Center to pick up your badge and program materials, you will be given a ticket for your audience response unit.  Exchange your ticket for the audience response unit at the SAMs counter.  NOTE: You will be asked for credit card verification.  In the event you do not return your audience response unit, your credit card will be charged $175.
   
   
5. Go to the SAMs sessions of your choice.  We'll post the list of SAMs sessions in May, and send an email to all AAPM members.
   
   
6. During a SAMs session, the speaker will ask interactive questions.  You will be able to respond using your SAMs audience response unit.  The audience feedback will appear in real time on the screen. There is no pass/fail and you will not be graded on your responses.
   
   
7. At the end of the meeting, please return your audience response unit to the SAMs counter.
   
   
8. Post meeting, AAPM will provide the ABR with required statistical information of the SAMs program. AAPM will send to each SAM participant a listing of sessions evaluated, to be used by the participant for self-reporting the activities to the ABR. 
   
   
9. To confirm attendance, attendees must complete the an on-line survey for the SAMs session. Internet terminals will be available on-site for this purpose. You may also use your own laptop at the Wireless Lounge either inside or outside the exhibit hall, or in the comfort of your hotel room. Please note you will require your badge I.D. in order to complete the session survey.

Don't require Maintenance of Certification, but still want to sit in on a SAMs session?

No problem.  The sessions are open to everyone.  An audience response unit is not required to attend.

 

 

Registration Type Qualification

• Junior Member Weekly

  • This registration type is reserved for Junior Members of the AAPM only.

• (Non-member) Resident Weekly | Review Course Student/Resident

  • In order to qualify for this registration type, you must fax a letter from your Program Director that includes:
    • institution name and address
    • phone, fax & e-mail of the program director
    • area of specialization (e.g., Radiation Oncology Physics, Radiation Oncology, etc.)
    • start date and intended completion date
  • Failure to fax this letter will render your registration incomplete. 
    Please fax or email the letter to:
    (508) 743-9601, aapm@xpressreg.net
    attention AAPM REGISTRATION

• (Non-member) Student Weekly / Student Daily | Review Course Student/Resident

  • If you are not an AAPM Student Member, you must fax a letter from your Program Director that includes:
    • program name
    • institution name and address
    • phone, fax & e-mail of the program director
    • type of degree that you expect to receive
    • your start date and expected end date of study
  • Failure to fax this letter will render your registration incomplete. 
    Please fax or email the letter to:
    (508) 743-9601, aapm@xpressreg.net
    attention AAPM REGISTRATION

Visa Letter of Invitation

APPLY EARLY! AAPM offers a letter of invitation for attendees of the 2012 AAPM Annual Meeting. The visa letter of invitation, though not required for the visa application, can assist as a supporting document. Present this letter of invitation from AAPM to the consular officer during the visa interview. This letter by no means guarantees admittance, but can provide compelling evidence for immigration officials to consider. Please note that AAPM cannot intervene with embassies on behalf of any participant.

Need a Visa letter inviting you to the AAPM Annual Meeting? Generate one here.