Registration

Registration Open

• EARLY Registration Deadline: June 8, 2011 (11:59 PM EST)
• Last Day to Register for SAMs: July 6, 2011 (11:59 PM EST)
• Already registered? Click here to make edits or print an online receipt.
• Take advantage of EARLY registration fees and register by June 8, 2011 (11:59 PM EST).
• If you need assistance with registration, please call AAPM's registration call center at 1-508-743-8511 or
  send an e-mail to aapm@xpressreg.net.

Cancellations

• Fees for registration will be refunded in full if written notice of cancellation is received by July 6, 2011.
• No refund will be given for cancellations received after July 6.
• Please send your written cancellation and refund request to aapm@xpressreg.net.

Check Payments

• If you have registered at the EARLY rate and are paying by check, your payment must be received no later than June 8, 2011 (11:59 PM EST). If we do not receive your payment for the early registration fees by June 8, your registration type will be changed to reflect the regular registration fee.
• Check payments for registration should be prepared as follows:
  AAPM 2011
  c/o Convention Data Services
  107 Waterhouse Road
  Bourne, MA 02532
• AAPM's Federal Identification number is: 23-7057224

On-site Registration Days and Hours:

Registration will be held in the Vancouver Convention Centre, West Level 1 Foyer.

• Saturday, July 30 - Wednesday, August 3 / 7:30 AM - 6:30 PM
• Thursday, August 4 / 7:30 AM - 3:00 PM

MOC/SAMs (SELF ASSESSMENT MODULES)

Completion of two Self Assessment Modules (SAMs) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). AAPM/COMP program organizers have identified sessions in Diagnostic, Nuclear Medicine and Therapy Physics to be offered with audience response technology at the annual meeting in 2011.

How Do I Register for SAMs sessions/credits at the 2011 Joint AAPM/COMP Annual Meeting?

1. Pre-register for the meeting.  You will not be able to register for SAMs after July 6 (there will be no on-site registration.)  Prior to July 6, if you have already registered for the meeting, but did not register for SAMs, you can still add SAMs by calling the registration call center at 1-508-743-8511.
   
   
2. You will be asked if you require Maintenance of Certification (MOC) as defined by ABR.  Say YES.
   
   
3. You will be given the option to register for SAMs sessions ($10 to rent the audience response unit, and participate in as many SAMs sessions as you wish).
   
   
4. When you arrive at the Vancouver Convention Centre to pick up your badge and program materials, you will be given a ticket for your audience response unit.  Exchange your ticket for the audience response unit at the SAMs counter.  NOTE: You will be asked for credit card verification.  In the event you do not return your audience response unit, your credit card will be charged $75.
   
   
5. Go to the SAMs sessions of your choice.  We'll post the list of SAMs sessions in May, and send an email to all AAPM/COMP members.
   
   
6. During a SAMs session, the speaker will ask interactive questions.  You will be able to respond using your SAMs audience response unit.  The audience feedback will appear in real time on the screen. There is no pass/fail and you will not be graded on your responses.
   
   
7. At the end of the meeting, please return your audience response unit to the SAMs counter.
   
   
8. Post meeting, AAPM will provide the ABR with required statistical information of the SAMs program. AAPM will send to each SAM participant a listing of sessions evaluated, to be used by the participant for self-reporting the activities to the ABR. 
   
   
9. To confirm attendance, attendees must complete the an on-line survey for the SAMs session. Internet terminals will be available on-site for this purpose. You may also use your own laptop at the Wireless Lounge either inside or outside the exhibit hall, or in the comfort of your hotel room. Please note you will require your badge I.D. in order to complete the session survey.

Don't require Maintenance of Certification, but still want to sit in on a SAMs session?

No problem.  The sessions are open to everyone.  An audience response unit is not required to attend.

Registration Type Qualification

• Junior Member Weekly

  • This registration type is reserved for Junior Members of the AAPM only.

• Nonmember Resident Weekly | Review Course Student/Resident

  • In order to qualify for this registration type, you must fax a letter from your Program Director that includes:
    • the name of the institution and its address
    • phone, fax & e-mail of the program director
    • area of specialization (e.g., Radiation Oncology Physics, Radiation Oncology, etc.)
    • start date and intended completion date
  • Failure to fax this letter will render your registration incomplete. 
    Please fax the letter to:
    (508) 743-9601
    attention AAPM REGISTRATION

• Student Weekly / Student Daily | Review Course Student/Resident

  • If you are not an AAPM Student Member, you must fax a letter from your Program Director that includes:
    • the name of the program
    • the name of the institution & its address
    • phone, fax & e-mail of the program director
    • type of degree that you expect to receive
    • your start date and expected end date of study
  • Failure to fax this letter will render your registration incomplete. 
    Please fax the letter to:
    (508) 743-9601
    attention AAPM REGISTRATION

Visa Letter of Invitation

Entry into Canada is solely determined by Canadian Border Services Agency (CBSA) officials in accordance with Canadian law. Please see the CBSA’s website for details. Canadian law requires that all persons entering Canada carry both proof of citizenship and proof of identity. A valid U.S. passport satisfies these requirements for U.S. citizens. If U.S. citizen travelers to Canada do not have a passport, passport card or approved alternate document such as a NEXUS card, they must show a government-issued photo ID (e.g. Driver’s License) and proof of U.S. citizenship such as a U.S. birth certificate, naturalization certificate, or expired U.S. passport. Children under 16 need only present proof of U.S. citizenship.

International visitors to Canada (not US citizens or US permanent residents) must carry a valid passport and, if required, a visa. Citizens from the United Kingdom, France, Germany, Japan, the Republic of Korea, Australia and some other countries do not require a visa to enter Canada. Visit the Citizenship and Immigration Canada website for a complete list of countries whose citizens require visas to enter Canada. Click here for the CBSA letter recognizing the 2011 AAPM/COMP Joint Meeting, which may be helpful in facilitating your entry to Canada.

APPLY EARLY! AAPM offers a letter of invitation for attendees of the 2011 Joint AAPM/COMP Meeting. The visa letter of invitation, though not required for the visa application, can assist as a supporting document. Present this letter of invitation from AAPM to the consular officer during the visa interview. This letter by no means guarantees admittance, but can provide compelling evidence for immigration officials to consider. Please note that AAPM cannot intervene with embassies on behalf of any participant.

Need a Visa letter inviting you to the AAPM Annual Meeting? Generate one here.