Marketing Opportunities

Visit the Vendors!

AAPM is always working to identify ways to increase traffic in the exhibit hall. With that goal in mind, AAPM will host the Visit the Vendors program again this year at the 2010 Annual Meeting.

All exhibitors were invited to participate but have to respond YES or NO by June 28th to be included. If an exhibitor does not respond, that company will not be included.

Here’s how it works:

Attendees will have the opportunity to win one of four free registrations for the 2011 AAPM Annual Meeting in Vancouver.
We produced VISIT THE VENDORS cards listing an equal number of exhibitor company names and their booth numbers on punch cards. The number of unique cards generated depends on the number of exhibitors who agreed to participate.
Exhibitors are listed on the cards based on the information provided on their original space application in regards to associate and competitor proximity requests.
A VISIT THE VENDORS card will be given to each scientific meeting registrant at Registration when individuals pick up their meeting materials.
Attendees are instructed to VISIT THE VENDORS listed on their specific card.
Participating exhibitors will be given a hole puncher in order to punch their company name on an attendee’s card.
It is up to you to determine how much time the attendee must spend at your booth in order to have their card punched.
The objective is for the attendees to VISIT THE VENDORS listed on their card AND acquire a hole punch.
A card must be complete in order to be eligible for the drawing.
Once a card is complete, the attendee will drop it in a box located at the main entrance of the Exhibit Hall.
The drawing and prize announcements are scheduled for Wednesday July 21, during lunch time at 12:30 PM in the Exhibit Hall – winners do not have to be present to win.

Advertising

All Exhibitors are invited to advertise in Medical Physics, the scientific journal of the American Association of Physicists in Medicine. Medical Physics will be distributed to all AAPM attendees during registration. Information on rates, mechanical specifications and copy deadlines may be obtained from:

Deborah Bott
Advertising Sales Manager
American Institute of Physics
2 Huntington Quadrangle
Melville, NY 11747-4502
Tel: 800-247-2242
Tel: 516-576-2430
Fax: 516-576-2327
E-mail: dbott@aip.org
web: www.aip.org

Buyers Guide

Email your company's 500 character description to Kathleen Dwyer, where it will be added to the On-line Exhibitor Listing.

AAPM Virtual Library Presentation - Digital Capture of Exhibitor Events

A great way to reach the AAPM membership and other potential customers
with your CUSTOMIZED message

As an Exhibitor participating at the 2010 AAPM Annual Meeting, have a presentation, product demonstration, or users meeting digitally captured during the meeting....

AAPM has partnered with Blue Sky Broadcast in order to provide you with a unique event-delivery solution at very REASONABLE PRICES.

The process includes these basic steps:

The capture of live events, including audio, video, PowerPoint and collateral materials
Placing these elements in a custom branded console
Stream the video and audio, so your audience can access the information from a dial up modem or a high speed connection
Transcribe the entire event
Time code and outline the event for easy navigation
Captured events or presentations will be hosted in the AAPM Virtual Library for 12 months.
Make the event accessible via DVD-ROM

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AAPM Virtual Press Room

AAPM has implemented a Virtual Press Room for the 2010 Meeting. The Virtual Press Room will consist of both Scientific and Exhibitor related press releases.

Any Exhibitor wishing to link to a single or multiple press releases is asked to post the press release(s) on the internet, thus creating a URL address. Then forward the press release URL address and the date of the press release to the attention of:

Kathleen Dwyer
kathleen@aapm.org
(301) 209-3371

All contributing companies will be listed on the Virtual Press Room/Exhibitor Releases site. A link will be created from the Press Room site/company name back to the URL address of the press release.

AAPM Exhibitor Virtual Press Room Guidelines:

Only companies officially exhibiting at AAPM 2010 may submit materials for the Exhibitor Virtual Pressroom.
There is no endorsement implied by AAPM.
Releases will be listed in alpha order by company name.
Press releases submitted for the Exhibitor Virtual Press Room by July 18 will be printed and provided in press kits available on-site to all registered press.

We hope to attract more press personnel to our meeting so encourage you to post your releases.

Posting of Announcements of Exhibitor Functions

If you are hosting an Exhibitor Function (Users Meeting, Social Event, etc) take the opportunity to post your announcement on our meeting site. This will assist any attendees who misplace the invite!

For details, please contact:

Kathleen Dwyer
kathleen@aapm.org
(301) 209-3371

2010 AAPM Annual Meeting Registrant - Mailing Label Information

As an Exhibitor, you have the opportunity for a direct mail campaign; use the list of 2010 AAPM Annual Meeting scientific registrants.

Should you be interested in purchasing labels, please click to order.

Note:

We receive the bulk of our scientific registrants by June 10.
If you are interested in ordering this list, we must have your order by July 18.
The registrant list will be sent via email within 5 days of receipt of order.
Information provided for each pre-registered scientific attendee:

Reg. Category
First Name
Last Name
Degree
Company
Street Address
Street Address 2
City
State
Postal Code
Country
Employment function

(Note: Email address is NOT provided)

Frequently Asked Questions

Q. In what formats do you offer the AAPM mailing list? (back to the top)
A. The AAPM mailing list is in electronic format only, Microsoft Excel.

Q. How soon will I get my list?
A. Under ordinary circumstances most orders are filled within 5 business days. If an order is received on Monday, we try to send it out by the following Friday.

Q. What if I need it sooner?
A. We do offer rush jobs. There is a $50 fee associated with such a request. A 'rush job' is one that is requested to be received by a specific date that is less than five days after the date the order is received. Please inform us by telephone or email that you will be requesting a rush job so that we can be on the lookout for your order and handle it as soon as possible. Note: We often process jobs within a day or two of receipt, but it is not guaranteed.

Q. How many times can I use the list?
A. The list are sold on a per-use basis. If you purchase one list, then you may use it once.

Q. Why do I have to include a sample of the mailing?
A. In order to ensure that our list is being used legitimately, we have a validation system in place. Whenever we come across a mailing that appears to have used our list, we check to see if we have sold a label to the sending company and that we have a sample on file. If we can't confirm that we sold labels for that mailing, then we start asking questions.

Q. What's to stop me from copying the names from the list that you gave me?
A. You are required to sign a statement stating that you will not do that.

Q. What if I have a question that isn't on this list?
A. Email us at dba@aapm.org.

Lead Retrieval System

Record, print and store your leads with the scan of a badge!

Information and order forms regarding the Lead Retrieval System will be included in the Online Exhibitor Service Kit.

Exhibitors are encouraged to rent the lead retrieval equipment and supplies in order to obtain mailing information of interested attendees, includes email addresses.

Hotel Door Drops

Exhibitors are allowed to distribute printed materials as door drops at the designated AAPM hotels. An official Exhibitor Door Drop Request Form will be included in the Online Service Kit. Exhibitors will be responsible for any fees involved.

For details contact:
Tom Marshall
Convention Communications
Tel: 513-934-3700
Fax: 513-934-3708
e-mail: tom@doordrop.com

PLEASE NOTE: Convention Communications has implemented a Green Initiative. Starting with the 2010 AAPM Annual Meeting, for each company participating in the Door Drop Service, Convention Communications will have a native tree planted in a USecosystem restoration project to offset the resources used in printing and the carbon used for transportation.

Sponsorship Opportunities

WIRELESS LOUNGE - $6,500 exclusive sponsorship
Recognized as Wireless Lounge Sponsor during conference.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall for the entire conference.
Logo and booth # will appear on color “Thank You” table tents in Wireless Lounge.
Logo will appear on Start-Up Page at Wireless Lounge.
Full page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website.
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Wireless Lounge Sponsor.
Seating and Power provided.
BOX LUNCHES IN THE EXHIBIT HALL - $1,500
Recognized as Box Lunch Sponsor during conference.
Company Name announced over P.A. as doors to Exhibit Hall open on Sunday.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall Entire day.
Logo and booth # will appear on color “Thank You” table tents in all refreshment seating areas of Exhibit Hall for
the entire day.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Box Lunch Sponsor.
ELECTRONIC MESSAGE CENTER - $1,500
Recognized as Electronic Message Center Sponsor during conference.
Logo will appear on front screen.
Company name and booth number on each message.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website.
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Electronic Message Center
Sponsor.
EXHIBIT HALL MORNING AND AFTERNOON BREAKS - $1000 - 6 sponsorships available, one for each break listed below.
Refreshment Breaks will take place:
Sunday 3:00 PM
Monday 9:30 AM 3:30 PM
Tuesday 9:30 AM 3:30 PM
Wednesday 9:30 AM
Recognized as Break Sponsor during conference.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall for the entire day refreshment
break is sponsored.
Logo and booth # will appear on color “Thank You” table tents in all refreshment seating areas of Exhibit Hall for
the entire day refreshment break is sponsored.
Logo will appear on beverage napkins during the refreshment break sponsored.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Refreshment Break Sponsor.
ELECTRONIC POSTER VIEWING AREA - $500
Recognized as Electronic Poster Viewing Area Sponsor during conference.
Logo and booth # will appear on color “Thank You” 20” X 30” sign by Poster Viewing Area.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website.
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Electronic Poster Viewing Area
Sponsor.

ALSO:

18' HD WIDE SCREEN ($950-$3,500)
The popular 18' HD Screen will return in 2010! Is 90 square feet of high definition surface big enough for your message? Prices range from $950-$3,500, depending on the length of your message. The HD screen will be prominently placed in the exhibit hall, and will carry program reminders as well as sponsors' messages. Contact al@neopromo.com

AAPM Logo Use

Should you be interested in using the AAPM logo in your promotional items, please contact Kathleen Dwyer.

AAPM Annual Meeting Website Link

In an effort to reach as many potential attendees as possible, we encourage you to link to the AAPM 2010 Annual Meeting website http://www.aapm.org/meetings/2010AM/ from your company website.

Thank you to our 2010 Annual Meeting Sponsors.