| Exhibit Space Rental
Fees |
| Booth Space Pricing Forumlae |
| Inline Booth Spaces |
- $22 per 100 square feet (10 x 10 = $2,200; 10 x 20 =
$4,400; 10 x 30 = $6,600; etc.)
- Add $200 for each ‘corner’ included in
the inline booth space
|
| Island Booth Formations |
- $22 per 100 square feet + $200 per corner
|
| Booth Style |
Booth Size |
Square Footage |
No. of Complimentary Exhibitor
Personnel Registrations (2 per 100 sqaure feet) |
Price |
| Inline Basic |
10' x 10' |
100 |
2 complimentary registrations |
$2,200 |
| Inline Corner |
10' x 10' |
100 |
2 complimentary registrations |
$2,400 |
| To determine fee of inline booth space greater
than 10 x 10, use formula above |
| Islands |
20' x 20' |
400 |
8 complimentary registrations |
$9,600 |
| |
20' x 30' |
600 |
12 complimentary registrations |
$14,000 |
| 20' x 40' |
800 |
16 complimentary registrations |
$18,400 |
| 30' x 30' |
900 |
18 complimentary registrations |
$20,600 |
| 20' x 50' |
1000 |
20 complimentary registrations |
$22,800 |
| 30' x 40' |
1200 |
24 complimentary registrations |
$27,200 |
| 30' x 50' |
1500 |
30 complimentary registrations |
$33,800 |
| 40' x 40' |
1600 |
32 complimentary registrations |
$36,000 |
| 40' x 50' |
2000 |
40 complimentary registrations |
$44,800 |
| 40' x 60' |
2400 |
48 complimentary registrations |
$53,600 |
| 40' x 70' |
2800 |
56 complimentary registrations |
$62,400 |
| To determine fee of island booth space sizes
not listed, use formula above |
With the cooperation of Service Contractor, Exhibit Management
will be using a Target Move - In Schedule for the meeting. Details
will be outlined in the Exhibitor Service Kit, which will be mailed
April 15.
| Exhibit Space Assignment
Process |
All applications received on or before February 21 will be awarded
60 points. These applications will be separated and identified
as AAPM Corporate Affiliate Members and Nonmembers. On February
21, all applications will be assigned a random number with applications
received by AAPM Corporate Affiliate Members being assigned random
numbers first followed by applications received by Nonmembers.
Exhibit space assignments will then be made based on the random
number assigned.
Applications received after February 21 will be assigned space
based on a point system. The point system is based on three tiers
of information: historical data, date application is received,
and event sponsorship. Corporate Affiliate Contracts received
after February 21 will be assigned space along with nonmember
organizations based on historical data, date application is received,
and event sponsorship.
The historical tier of the point system awards four points for
each consecutive year a company has exhibited, going back nine
years. A maximum of 36 points can be accumulated this way. Three
points are given for each year exhibited non-consecutively.
The date-point tier begins February 22. Two points will be subtracted
from this sixty-point maximum for each application received each
business day thereafter. No points are given for applications
received after 30 days. Bonus points earned by sponsoring AAPM
Annual Meeting events will be added to the aforementioned system.
Total points, Corporate Affiliate level and Exhibitor preference
regarding proximity to other exhibiting companies will be used
to break ties. Every effort will be made to respect the Exhibitors'
space choices, whenever possible, but the decision of Exhibit
Management will be final.
Exhibit Management Policy: Exhibit Management reserves the right
to rearrange the floor plan at any time when such action is deemed
to be in the best interest of the total exhibit effort. Exhibit
Management reserves the right to relocate exhibitors should it
become necessary for causes beyond the control of AAPM, or advisable
in the best judgment of AAPM to transfer assignments.
| Exhibit Space Application
Submission and Payment |
To complete the application:
- Review the floorplan
posted at this site and determine your top three (3) booth selection
requests. There will be TWO entrances into the exhibit hall.
The entrances are indicated on the floorplan so please note
when selecting your requested booth spaces.
- List any exhibitors you wish to be near and any competitors
you do not want to be near.
- Indicate your priority regarding the assignment of your booth
space (i.e. floor location, competitor proximity, associate
proximity, corner space).
- Indicate the product focus and product line that best applies
to your organization. This information will be displayed in
the online 2003 Buyers Guide.
The Application for Exhibit Space must be accompanied by FULL
PAYMENT in the form of either a credit card payment or a check
in US funds drawn on a US resident bank.
- Credit cards accepted include Visa, MasterCard and American
Express
- Checks should be payable to the AAPM.
- Forward Applications and Payments to:
Lisa Rose Sullivan
AAPM
One Physics Ellipse
College Park, MD 20740-3846
(Fax) 301-209-0862
- If you would prefer to wire the payment, the wiring
instructions are as follows:
Bank of America
Baltimore, MD
ABA #: 052001633
Acct. #: 0020-0381-8333
Please Note:
- Space assignments are subject to availability of space, preferences,
special needs, and compatibility of Exhibitors. Booth assignment
will not be made until the FULL PAYMENT is received regardless
of when the Application for Exhibit Space is received.
Should the Exhibitor be unable to occupy and use the exhibit
space contracted for, they will promptly notify Exhibit Management.
All sums paid by the Exhibitor, less a service charge of 10% of
the contract price, will be refunded. No refund for cancellation
will be made after June 27, 2003.
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