Each Exhibitor must name one person to be their representative
in connection with installation, operation, and removal of the
exhibit. Such representative will be authorized to enter into
necessary service contracts for which the Exhibitor will be responsible.
Exhibitors agree not to assign or sublet any space, nor to display
or advertise goods other than those manufactured or carried by
them in the regular course of business.
All activities of each Exhibitor must be confined to the Exhibitor's
allotted exhibit space other than entertainment and social functions.
Exhibitor representatives must be in the space rented on the exhibit
floor and are not admitted for the purpose of viewing other exhibits,
except by invitation of other Exhibitors. No persons, firms, or
organizations not having contracted with Exhibit Management for
the occupancy of space in the exhibit will be permitted to display
or demonstrate its products, processes or services, distribute
advertising materials in the halls or corridors, or in any other
way occupy or use the facilities.
Hours of Exhibitor Access
to Displays |
Exhibitors wearing Exhibitor badges may enter the exhibit hall
from 7:00 am - 7:00 pm each day of the exposition. Should an Exhibitor
require additional time for the maintenance of computer hardware
and/or software said Exhibitor must receive permission from Exhibit
Management.
The official AAPM badge must be worn whenever an Exhibitor representative
is in the exhibit hall. Exhibitor badges are not to be issued
to individuals who wish to gain admittance for the purpose of
contacting other Exhibitors. False certification of any individual
as an Exhibitor's representative, misuse of Exhibitor's badges,
or any other method or device used to assist unauthorized personnel
to gain admittance to the exhibit floor will be considered a substantial
violation of the rules. Violators will be fined $300.00 per incident
and the individual(s) in question will be escorted from the meeting.
Special work passes will be issued for gaining entrance to the
exhibit hall during installation and dismantling. Five work
passes will be included in the Service Kit to be mailed April
15. Should you need more than 5 prior to arriving show site,
please contact Lisa Rose Sullivan at lrose@aapm.org.
Work passes will also be available at show site at Exhibitor
Registration and the loading dock located at the back of the exhibit
hall. During installation and dismantling admission to the Exhibit
Hall is by work pass and exhibit badge only. Work passes are valid
ONLY during installation and dismantling; an exhibit badge is
required during exhibit hours.
Exhibitors agree not to schedule or conduct any outside activity
including, but not limited to, receptions, seminars, symposia,
and hospitality suites that are in conflict with the official
program of the AAPM Annual Meeting, whether such activities are
held at or away from the Exhibit Hall. However, Exhibitors are
allowed to hold staff meetings at any time, as long as only exhibitor
personnel are involved. Permission must still be requested using
the Exhibitor Function Request Form.
Any Exhibitor wishing to hold any outside activity in conjunction
with its exhibit must submit the "Exhibitor
Function Request Form" to Exhibit Management by JULY 18
for written approval. You will receive an approval notification
from AAPM HQ via e-mail or fax. The notification will include
contact information for each of the designated 2003 AAPM hotels
and the San Diego Convention Center. In 2003, there are a limited
number of meeting rooms available for exhibitor use in the Convention
Center. Upon approval, you will make function arrangements directly
with the hotel of your choice or the Convention Center.
Should you need assistance in planning an event to be held in
a location other than one of the official hotels, we encourage
you to contact the following destination management company:
The Meeting Manager
2437 Morena Blvd
San Diego, CA 92110
Contact: Tracey Adams
Tel: 619-275-0181 / 800-444-3359
Fax: 619-275-4012
tracey.adams@mmgr.com
The following are designated times when Exhibitors may conduct
any of the above-mentioned activities:
Day |
Date |
Time |
Saturday |
August 9 |
Any time |
Sunday |
August 10 |
Before 8:00 am
After 5:30 pm |
NOTE: AAPM will not be hosting
a function Sunday evening. Exhibitors are encouraged to use
this opportunity to host private functions for meeting attendees.) |
Monday |
August 11 |
Before 7:30 am
During lunch 12:00 pm - 1:30 pm
After 7:30 pm |
Tuesday |
August 12 |
Before 7:30 am
During lunch 12:00 pm - 1:30 pm
After 10:00 pm |
Wednesday |
August 13 |
Before 7:30 am
During lunch 12:00 pm - 1:30 pm
After 6:45 pm |
Thursday |
August 14 |
Before 7:30 am
After 12:00 pm
(No Exhibits on Thursday) |
|