The following Booth Design Rules and Regulations
have been developed to assist in effectively administering the
exposition and to promote continuity in exhibit design and setup
for displays at the AAPM Annual Meeting and Technical Exhibits.
All Exhibitors are considered equal regardless of size and are
given equal opportunity, within reason, to present their product
in the most effective manner to the audience. Exhibit Management
has adopted the following booth dimension rules and regulations
from the International Association for Exposition Management in
an effort to make this possible while still allowing the greatest
flexibility in the overall exhibit.
| Review of Technical Exhibits |
Members of the AAPM Technical Exhibits Subcommittee will be on
hand to advise Exhibitors of any rule violations during the initial
stages of booth setup. During the setup process, an informal review
of the exhibits will take place. Written notice will be given
to any company in violation of the AAPM Booth Design Rules and
Regulations during the set up period so that Exhibitors will be
given ample opportunity to correct any violations. All infringements
must be corrected prior to the show opening at 1:00 pm on Sunday,
August 10. If the infringement has not been corrected by that
time, the following penalty will apply:
Penalty Rule for Booth Design/Setup Violations:
Minor Violation: Verbal and written warning.
Major Violation: Exhibitor will be responsible
for payment equivalent to 10% of total booth fee.
- Any Exhibitor showing a potential violation during setup
will be adequately warned by Exhibit Management if at all
possible to allow correction before final inspection.
- Final judgment of violations will occur during final
inspection and will be at the sole discretion of Exhibit Management.
| Booth Construction and
Arrangement |
Exhibits will be so arranged as not to obstruct the general view,
nor hide the exhibits of others. Plans for specially-built displays
not in accordance with regulations are to be submitted to Exhibit
Management before construction is ordered.
Regular and specially-built back walls, including signs, may
not exceed an overall height of 8 feet. The maximum booth height
of 8 feet may extend 1/2 the depth of the booth from the back
wall. Height limitation of the display in the balance of the area
is 3 feet, except for products or equipment which in itself exceeds
3 feet.
No display material exposing an unfinished surface to neighboring
booths will be permitted.
| Connection of Islands
Across Official Aisle Space |
If an Exhibitor wishes to connect one island formation with a
second island formation across an official designated aisle, be
it with a sign or archway, the Exhibitor will be responsible for
the rental of the entire aisle space that runs the length of each
booth. The price of the aisle space is $2,200 per 10 feet x 10
feet space.
Example:
If two 20 feet x 30 feet booths are rented by one Exhibitor and
said Exhibitor wishes to connect the two booths across an official
aisle, and that aisle space measures 10 feet x 30 feet in space,
the Exhibitor will be responsible for the rental of the entire
10 feet x 30 feet aisle space. ($2,200 x 300 sq.ft. = $6,600)
| Submission of Scale Drawing
for Island Formations - May 2 |
Exhibitors will be mailed booth assignment notifications on
April 15. Exhibitors reserving island space are then required
to submit for approval complete scale drawings, both concept and
construction, indicating all dimensions including applicable set
back, to AAPM HQ by May 2. Exhibitors will be assigned
the size of island space as requested on their Exhibitor Application
and Contract. Therefore, prior to the submission of the Application,
it is the responsibility of the Exhibitor to make sure the space
requested will accommodate a booth design that conforms to the
AAPM Booth Design Rules and Regulations pertaining to island booths.
If the scale drawing submitted on May 2 does not comply
with the AAPM Booth Design Rules and Regulations, the Exhibitor
must either redesign the booth to come into compliance or request
a larger space. There is no guarantee that larger space will be
available at that time.
All exhibits must conform to the dimensions outlined below in
order to assure ease of movement of participants and clear lines
of visibility in the exhibit hall. For more information on booth
dimension guidelines please contact Lisa Rose Sullivan at AAPM
HQ, lrose@aapm.org.
NOTE:
- Exhibit Halls F and G contains a limited number of 5 foot
x 5 foot columns. All columns will be draped. Please pay attention
to the columns identified on the floor plan with the symbol
when selecting desired space. Booths shown on the floor plan
are located so that columns will not interfere with booth design
structures.
- The ceiling height of the Exhibit Halls is 30 feet.
Standard Booth
One or more standard units in a straight line. |
| Height |
Exhibit fixtures, components and identification signs will
be permitted to a maximum height of 8 feet. |
| Depth |
All display fixtures over 4 feet in height and placed within
10 linear feet of an adjoining exhibit, must be confined to
that area of the Exhibitor's space which is within 5 feet
of the back line, with the exception of equipment which may
exceed the 4 feet height limit, but may not be higher that
8 feet, and must be placed so as not to block the view of
the adjacent exhibit. Projections of booth structure from
the back of a booth in excess of 3 feet in height and extending
to the front of the booth are not allowed. |
| Easement |
Demonstrations of equipment or products must be conducted
so that customers and demonstrator are both on the booth property
and must be confined to the back one-half of the rented space. |
Perimeter - Wall Booth
Standard booth located on the outer perimeter wall of the
exhibit floor. |
| Height |
Exhibit fixtures, components and identification signs will
be permitted to a maximum height of 12 feet in perimeter wall
booths. |
| Depth |
As in Standard Booth above. |
| Easement |
As in Standard Booth above. |
Corner
Booth
A corner booth is defined as a booth having
two sides that meet to form a right angle and that each of
those two sides are exposed to a designated aisle. |
Island Booth
Exhibit with one or more display levels in four or more
standard units with aisles on all four sides. |
| Height |
No height restrictions. Exhibit
Hall ceiling height: 30ft. |
| Depth |
Island exhibits 400 - 1,400 square feet: |
| |
The first rise of any basic structure over
4 feet tall, may not be closer than 2 feet to any external
boundary or the exhibit space contracted for. |
| Island exhibits 1,500 square feet or more: |
The first rise of any basic structure over
4 feet tall, may not be closer than 4 feet to any external
boundary or the exhibit space contracted for. |
However, based on booth space, the 2 foot or 4 foot area
may be occupied up to 8 feet in height by the following if
it does not interfere with other Exhibitors:
- Equipment that is not used for demonstrations, unless
the demonstration is clearly directed inside the booth.
This is intended to keep customers participating from
standing in the aisle. Displays or signage, as long as
the display does not constitute a demonstration.
- Displays, such as TV monitors, that constitute a demonstration,
must be placed behind the four feet easement and be of
a size to attract customers onto the easement for viewing.
This is intended to keep customers from standing in the
aisle.
- Clear, or a maximum of 20% tinted Plexiglas structures
with limited copy to permit see-through visibility, such
as for conference areas, etc.
- Minimal structural and support members at least 8 inches
apart of open type construction which, in the opinion
of the AAPM, do not interfere with other Exhibitors.
|
|
