Program Information
Gurukkul - A Cloud Based Resident Management System
G Palaniswaamy*, A Morrow , S Oddiraju , V Gutti , D Rangaraj , Baylor Scott & White Health, Temple, TX
Presentations
SU-E-P-11 Sunday 3:00PM - 6:00PM Room: Exhibit HallAim:
To evaluate Gurukkul, a commercially available software tool that can help residency programs maintain documentation and compliance with accreditation standards. It helps both the resident and residency program to effectively manage responsibilities.
Materials:
Gurukkul has different modules to track resident progress and help manage the program effectively.
Administration:
-Three levels of access: admin, mentor and resident; each with different rights to appropriately upload documents, edit and review information enabling the program compliance with accreditation standards.
Management:
-Configure, view and edit several modules to track and review resident progress such as: Rotation description, Rotation schedule, Course and Seminar management.
-Checklists to evaluate resident competency in each rotation.
-Alerts, reminders and notifications of upcoming deadlines, pending tasks and approvals.
Performance:
-View reports tracking individual and group performance throughout the program.
-Enable accountability by tracking time of completion and approval of tasks.
-Dashboard to view current activities and alerts
Evaluation:
-360° evaluations for residents, faculty and program tailored to institutional performance metrics.
Self-assessment:
-Configure, schedule and administer testing materials linked to rotation topics.
-Guide education through question-based approach.
Results:
Advantages:
Organized platform for managing residency program.
Performance monitor and dashboard ensure timeliness of tasks.
Self-assessment modules better prepare residents for rotation exams.
Reading and competency checklists help complete assigned tasks.
Timelines were met after using this system unlike before where we used to miss reports and resident presentations.
Administration and documentation time reduced significantly as they were better organized and readily available.
Reduces administration/documentation time.
Helpful during accreditation site visits.
Disadvantages:
Time-consuming initial setup.
Conclusion:
This tool is multi-functional as: residency program management, resident management, resident learning resource, resident and program evaluation. It relieves documentation and management time from faculty and residents that can be used towards actual learning. Dashboards keep everyone up-to-date. Specifically, it can help immensely during accreditation site visits.
Funding Support, Disclosures, and Conflict of Interest: Dr. Rangaraj is the founder of Crux Quality Solutions LLC which markets Gurukkul.
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