Service Kit
Official Service Providers:
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Expand All Sections | Collapse All Sections
| File | Return Form To | Deadline Date |
|---|---|---|
| Audio Visual and Computer Rental Services | Projection, Inc. | July 7 (Advanced Rate) |
The following items will be ordered via the Brede/Allied Expositions Online Ordering portal.
IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Brede portal, please contact BREDE/ALLIED Customer Service Dept at 407-851-0261 or email info@bredeallied.com
| Brede Online | Deadline Date |
|---|---|
| Target Move In Schedule | Target 1 - July 17 8:00 am - 12:00 pm Target 2 - July 17 1:00 pm - 5:00 pm |
| Payment Terms Information | July 7 |
| Accessible storage | --- |
| Cabinets | June 20 |
| Carpet | July 7 |
| Custom Carpet | June 20 |
| Cleaning | July 7 |
| Display Table | July 7 |
| Furniture | July 7 |
| Labor/Forklift | --- |
| Material Handling Services | July 7 |
| Non-Official | June 20 |
| Rental Exhibit | June 20 |
| Signs | July 7 |
| Sign Hanging | July 7 |
| Shipping: Ground and Air Freight Services | July 7 |
| Special Drape | July 7 |
| Vehicle Spotting Service | July 7 |
| Union Regulations | --- |
| File | Return Form To | Deadline Date |
|---|---|---|
| Complete Packet of Convention Center Forms | Austin Conv Center | |
| Electrical Services | Austin Conv Center | July 2 (Discount Rate) July 12 (Standard Rate) July 13 (Floor Rate) |
| Food and Beverage/Catering - Booth Services AAPM RULES: Exhibitors are allowed to provide in booth food and beverages to booth personnel only, with the exception of water. Exhibitors are allowed to distribute bottled water or water dispensed from rented water coolers to meeting attendees from within the confines of the Exhibitor's booth space. Per the rules of the Austin Convention Center Food and Beverage Services:
For additional information please contact: |
Austin Conv Center | Due no later than two (2) weeks in advance of event date. |
| Security Services | Austin Conv Center | June 15 (Discount Rate) |
| Telephone Services | Austin Conv Center | July 2 (Discount Rate) July 12 (Standard Rate) July 13 (Floor Rate) |
| Internet Services | Austin Conv Center | July 2 (Discount Rate) July 12 (Standard Rate) July 13 (Floor Rate) |
| File | Return Form To | Deadline Date |
|---|---|---|
| Exhibitor Function Request Form | AAPM HQ | --- |
| INFO | Return Form To | Deadline Date |
|---|---|---|
| Housing reservations will be handled by the Housing Connection/ AAPM Housing Bureau, available March 12. Orchid Event Solutions, LLC, formerly The Housing Connection is the ONLY AAPM-designated housing provider for our meeting. If you are approached by any company other than Orchid Event Solutions, LLC regarding hotel rooms in Indianapolis, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel. For Exhibitors with Room Block Reservations: Exhibitor Room Block Reservation Form The Housing Bureau will hold room blocks with a deposit. Personnel names with final arrival/ departure dates are due in writing no later than June 4. This is a strict deadline, and room blocks will be re-leased if names are not supplied by this date. For Individual Exhibitor Reservations with No Room Blocks: You may prefer to make individual housing reservations by Booking Housing Online. |
Orchid Event Solutions, LLC | June 4 |
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| File | Online Reg Opens | Last day to register and have badges mailed |
|---|---|---|
Exhibitor Personnel Registration Information
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May 27 | June 22 |
| File | Return Form To | Deadline Date |
|---|---|---|
| Floral | Enchanted Florist | |
| Photography | Joe Orlando, Inc. | --- |
| File | Return Form To | Deadline Date |
|---|---|---|
| Island Formation - Submission of Scale Drawing: Information & Booth Design Compliance Form
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AAPM HQ | May 2 |
| File | Return Form To | Deadline Date |
|---|---|---|
| Convention Data Service Kit Lead Retrieval Service Order Form |
CDS | May 29 (Early Rate) June 26 (Advance Rate) After June 26 (Standard Rate) |
| File | Return Form To | Deadline Date |
|---|---|---|
| Hotel Door Drop Service | Convention Communications | July 10 |
| Meeting Website Advertising/Form | AIP | --- |
| Sponsorship Items and Reservation Form | AAPM HQ | May 12 |
Additional Marketing and Promotional Tools:
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