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Exhibit Space Rental Fees

Booth Space Pricing Formulae

Inline Booth Spaces

Island Booth Formations

Two-Story Booth Formations - Cost for 2nd Level

Booth
Style		 Booth
Size		 Square
Footage		 No. of Complimentary Exhibitor
Personnel Registrations
(2 per 100 square feet)		 Price
Inline Basic 10' x 10' 100 2 complimentary registrations $2,500
Inline Corner 10' x 10' 100 2 complimentary registrations $2,700
To determine fee of inline booth space greater than 10 x 10, use formula above
Islands 20' x 20' 400 8 complimentary registrations $10,800
20' x 30' 600 12 complimentary registrations $15,800
20' x 40' 800 16 complimentary registrations $20,800
30' x 30' 900 18 complimentary registrations $23,300
20' x 50' 1000 20 complimentary registrations $25,800
30' x 40' 1200 24 complimentary registrations $30,800
30' x 50' 1500 30 complimentary registrations $38,800
40' x 40' 1600 32 complimentary registrations $40,800
40' x 50' 2000 40 complimentary registrations $50,800
40' x 60' 2400 48 complimentary registrations $60,800
50' x 50' 2500 50 complimentary registrations $63,300
40' x 70' 2800 56 complimentary registrations $70,800
To determine fee of island booth space sizes not listed, use formula above

Two-Story Booths
Cost for 2nd Level

 20' x 20' island or larger 100 $15 per 100 square feet
(to be added to total cost of
first level space)		 $1,500
Publishers Row
Basic 10' x 10' 100 2 complimentary registrations $1,000
Corner 10' x 10' 100 2 complimentary registrations $1,200

 

Exhibit Space Selection - Using the Current Floorplan

The floorplan posted currently shows a majority of 10' x 10' booth and island formations.

Inline booths - If you would like to reserve a space larger than a 10' x 10', on the space application, please list the numbers of the booths you'd like combined in order to create your in-line booth.

Island formations - Print the floorplan and indicate the location and size of booth you'd prefer. When you submit your space application, please also submit the floorplan.

Target Move-In Schedule

With the cooperation of Service Contractor, Exhibit Management will be using a Target Move - In Schedule for the meeting. Schedule to be posted in April .

Exhibit Space Assignment Process

All applications received on or before March 3 will be awarded 60 points. These applications will be separated and identified as AAPM Corporate Affiliate Members and Nonmembers. On March 5 all applications will be assigned a random number with applications received by AAPM Corporate Affiliate Members being assigned random numbers first followed by applications received by Nonmembers. Exhibit space assignments will then be made based on the random number assigned.

Applications received after March 3 will be assigned space based on a point system. The point system is based on three tiers of information: historical data, date application is received, and event sponsorship. Corporate Affiliate Contracts received after March 3 will be assigned space along with nonmember organizations based on historical data, date application is received, and event sponsorship.

The historical tier of the point system awards four points for each consecutive year a company has exhibited, going back nine years. A maximum of 36 points can be accumulated this way. Three points are given for each year exhibited non-consecutively.

The date-point tier begins March 3. Two points will be subtracted from this sixty-point maximum for each application received each business day thereafter. No points are given for applications received after 30 days. Bonus points earned by sponsoring AAPM Annual Meeting events will be added to the aforementioned system.

Total points, Corporate Affiliate level and Exhibitor preference regarding proximity to other exhibiting companies will be used to break ties. Every effort will be made to respect the Exhibitors' space choices, whenever possible, but the decision of Exhibit Management will be final.

Exhibit Management Policy: Exhibit Management reserves the right to rearrange the floor plan at any time when such action is deemed to be in the best interest of the total exhibit effort. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.

Exhibit Space Application Submission and Payment

To complete the Exhibit Space Application: (This is a fillable form)

The Application for Exhibit Space must be accompanied by FULL PAYMENT in the form of either a credit card payment or a check in US funds drawn on a US resident bank.

Please Note:

Space assignments are subject to availability of space, preferences, special needs, and compatibility of Exhibitors. Booth assignment will not be made until the FULL PAYMENT is received regardless of when the Application for Exhibit Space is received.

Refund for Cancellations/Space Reduction

Cancellations:

Should the Exhibitor be unable to occupy and use the exhibit space contracted for, they will promptly notify Exhibit Management. All sums paid by the Exhibitor, less a service charge of 10% of the contract price, will be refunded.

No refund for cancellation will be made after May 23, 2008.

Space Reductions:

Should the Exhibitor need to reduce the size of space originally contracted for, they will promptly notify Exhibit Management. If space originally contracted for is reduced, a 10% service charge of the original contract price will be due AAPM.

Exhibit Management has the right to reassign a different booth space to Exhibitor.

No refund for space reduction will be made after May 23, 2008.

 

Floorplan - Viewing/Printing Instructions

In an effort to provide better viewing of the floorplan for space selection, we are using Expocad VR2 software. Print the instructions below to use while navigating the floorplan.

If you encounter a JavaScript error while trying to view the floorplan, please download the latest version from www.sun.com