On-Line Personnel Registration
Exhibitor Personnel Registration will be done via the Internet for the AAPM Annual Meeting. Information regarding the online Exhibitor Personnel Registration process will be included in the Online Exhibitor Service Kit.
The Exhibitor Personnel Registration system will open June 4.
Exhibitors are allotted Complimentary Personnel Registrations based on booth size. Exhibitors may purchase additional Full Registrations or Technical Exhibits Only Registrations as necessary.
Completion of exhibitor personnel registration and full payment for any additional exhibitor registrations must be completed via the Internet by a date to be determined and published in the Online Service Kit. Any changes after that date must be done on site.
IMPORTANT: In order to make personnel registration changes on site, a badge MUST BE EXCHANGED for the new badge generated or FULL PAYMENT will be required.
EXHIBITOR REGISTRATION IS NOW CLOSED
Exhibitor Personnel Registration Categories and Fees
No Refunds for Exhibitor Registration cancellations after June 23, 2008!
| Categories | Fees | Registration Includes |
|---|---|---|
| Complimentary Personnel Registrations | No Charge | For each 10 feet x 10 feet booth purchased, your company will receive TWO complimentary personnel registrations. Each Complimentary Personnel Registration includes admission to the Technical Exhibits, Scientific Sessions & Symposia, AAPM Awards Ceremony and Reception, AAPM Night In and Continuing Education Credits (each person must complete on-line survey and meet CAMPEP eligibility requirements). |
| Additional Full Registrations | $446 each | Includes admission to the Technical Exhibits, Scientific Sessions & Symposia, AAPM Awards Ceremony and Reception, AAPM Night In and Continuing Education Credits (each person must complete on-line survey and meet CAMPEP eligibility requirements). |
| Technical Exhibits Only Registration | $253.00 each | Includes admission to the Technical Exhibits ONLY; no admission to Scientific Sessions. |
Social Functions - Purchase of Additional Social Function Tickets
Exhibitors may purchase an unlimited number of social function tickets either pre-show via the Internet or on-site. Information regarding the online process will be included in the Online Exhibitor Service Kit.
| Social Function | Date | Time | Location | Fees |
|---|---|---|---|---|
| AAPM Awards Ceremony & Reception | Monday, July 28 |
Ceremony: Reception: |
General Assembly Theater, Convention Center |
$14.00 |
| AAPM Night In | Tuesday, July 29 |
6:00 pm - 11:00 pm | Ballroom of the Americas |
$62 (Adults, & children 12 & older) $48 (Children 11 & under, ordering a child's meal) free for children 2 & under who do not require a seat (share meal with a parent) |
Awards Ceremony and Reception
Monday, July 28 • 6:00pm - 7:30pm
AAPM Awards Ceremony
General Assembly Theater, Convention Center
Followed by a Reception
7:30pm - 8:30pm
Tickets are $14 per person. Please note that this ticket is included in some registration categories. Tickets may also be purchased on site at the Registration counter at the George R. Brown Convention Center.
The American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception on Monday, July 28. Please remember your tickets.
Night In-Golden Anniversary Gala Celebration
Tuesday, July 29 • 6:00pm - 11:00pm
Celebration Reception
Ballroom of the Americas, 6:00pm - 7:00pm
Level Two – Hilton
How many of us remember the 50’s and the early days of AAPM? Before the gala, chat with friends and listen to music from the 50’s. If you can jitterbug or swing, show the younger members how it’s done.
Cash bar.
Anniversary Gala
Lanier Grand Ballroom, 7:00pm - 9:00pm
Level Four – Hilton
Gala Dinner ticket prices:
$62 (Adults, and children 12 and older)
$48 (Children 11 and under, ordering a child's meal)
free for children 2 and under who do not require a seat (share meal with a parent)
Ticket required; please note that this ticket is included in some registration categories.
Place your ticket in front of you when seated. Wait staff will accommodate your meal request. Unfortunately, we cannot guarantee last-minute meal requests.
Enjoy an elegant plated meal. When registering, please select your choice:
A. FILET MIGNON AND FREE RANGE CHICKEN
|
B. VEGETARIAN
|
C. KOSHER
|
D. CHILDREN 11 and UNDER only
|
After Gala Celebration
Ballroom of the Americas, 9:00pm - 11:00pm
Level Two – Hilton
After dinner and Anniversary cake, you’ll need to get up and move! Infinite Groove is a 10-piece Houston band full of energy. The dance floor is calling, whether you prefer a top 40 hit, Calypso, Jazz or Swing.
Cash bar.
Prefer a quieter venue for celebrating? You’re welcome to stay in the Lanier Grand Ballroom to share conversation with old friends.
Some parents may prefer to make child care arrangements. Below is a list of local child care options in the Houston area. Please note that none of these services is affiliated with, or endorsed by, AAPM in any way. Parents are encouraged to check references.
Mom's Best Friend, an In-Room Hotel Childcare Service in Houston
SitterCity (zip code 77010)
Tours
All tours depart from the Hall D Entrance, ground level, G.R. Brown Convention Center. Register for tours through AAPM on-line registration, beginning March 19. Deadline to pre-register for tours is July 14. Tour tickets may be available on-site, near the Companions' Welcome Center on Level II, if tours have not sold out.
Sunday, July 27 - Houston City Tour
11:00am - 3:00pm
$36 per person
Hit all the Houston highlights, and plan your strategy for those special attractions you may want to revisit on your own:
- Downtown Theater District
- Rice University Campus
- Houston Visitor Center
- River Oaks (Satin Slipper Suburb)
- Museum District
- The Galleria
- The Water Wall in Williams Park
Lunch is on your own.
Monday, July 28 - Space Center Houston
9:30am - 3:30pm
$60 per person
Experience the adventure of the manned space flight program first-hand. Space Center Houston allows visitors to share the accomplishments of NASA while exploring the past, present and future of space flight:
- Mission Status Center - see what's happening in Houston's Mission Control or at Kennedy's launch pad
- Starship Gallery - includes the largest display of moon rocks, with one you can touch
- NASA Tour - behind-the-scenes tram tour
- Space Shuttle Mock Up - a duplicate of the mid-deck and flight deck of the space shuttle. Try the "Land the Shuttle" simulator.
- Space Center Theatre - see the current film on a 5-story screen
Lunch is on your own.
Tuesday, July 29 - Moody Gardens, Galveston
9:00am - 3:00pm
$71 per person
Moody Gardens is a 142-acre recreational and educational facility in Galveston. A massive 40,000 sq-foot Rainforest Pyramid recreates the jungles of Asia, Africa and the Americas. More than 1,700 species of tropical plants, fish and exotic birds are featured. The Butterfly Hatching Hut allows visitors to watch butterflies emerge from chrysalises and flutter into the Pyramid for the first time. Admission to the 3D IMAX Theater is included, as well as admission to the newly opened Aquarium Pyramid. The aquarium houses thousands of sea creatures from North Atlantic seals to native species from the Caribbean Sea and South Pacific coral reefs. Lunch is on your own.
Wednesday, July 30 - Shop Til You Drop
9:00am - 3:00pm
$31 per person
Houston's best shopping can be found at Rice University Village and The Galleria. In Rice University Village you'll find one-of-a-kind shops interspersed with more familiar names; from The Iowa/Guatamala Store (quilts and hand-crafted items) to The Bead Shop. Plenty of eclectic cafés and restaurants are available for lunch on your own. The Galleria has four anchor stores and over 300 specialty shops. Look for Neiman-Marcus, Macy's, Saks Fifth Avenue, Tiffany's, Lord & Taylor, and Nordstrom's, plus fun boutiques and restaurants.
AAPM 5K Run/Walk
Tuesday, July 29 • 6:00am start time
50 Years of AAPM -- Over 25 Years of Gammex-sponsored fun runs! This year the course will start from the Southeast corner of Memorial Park, run along Allen Parkway and across Waugh bridge, allowing runners to see downtown Houston's skyline.
Deadline to register is June 27. There is no on-site registration for this event.
Registered participants must come by the AAPM meeting registration area in the convention center on Monday, July 28, between 10:00am and 2:00pm, to sign a waiver and pick up a race number and t-shirt.
Thanks once again to Gammex for sponsoring this event. Below are photos to instill fond memories of that first sponsored run in Boston, 1981.
Complimentary Guest Badges
Each exhibiting company will receive EIGHT guest badge coupons. Exhibitors may distribute these coupons to preferred clients and associates they wish to have visit them in their booth during show hours. Upon arrival, the invited guest will need to go to the Exhibitor Registration counter in order to exchange the guest badge coupon for a guest badge. The guest badge is required for entrance into the exhibit hall. The guest badge is valid for one day of participation. If the same guest is invited to attend each day, the guest must bring a coupon to Exhibitor Registration for each day of participation.
Information regarding the request for additional guest badge coupons will be included in the Online Exhibitor Service Kit.
Please Note: Guest Badges are not to be used by Exhibitor personnel. Gross violation of this rule may be subject to the payment of a registration fee of up to $300 per violation.