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Administrative Policies and Procedures

Policy number Policy name Approval date Sunset date
AP 1-C Presentation of AAPM Position 3/19/2009 12/31/2014
AP 2-E Travel Reimbursement 10/8/2014 12/31/2019
AP 3-H Investment Policy - Operating Reserves Investment Fund 10/8/2014 12/31/2019
AP 6-B AAPM Awards Given must be Endowed by the Sponsor 10/16/2004 12/31/2014
AP 7-B Carry Over of Non-Restricted Budget Funds 10/16/2004 12/31/2014
AP 9-E Executive Sessions - Attendance & Minutes 10/15/2013 12/31/2018
AP 10-E Medical Physics Cover 7/14/2011 12/31/2016
AP 16-D Endorsement, Co-sponsorship and Sponsorship of Educational Activities 12/15/2009 12/31/2019
AP 17-C Summer School Tuition 10/8/2009 12/31/2014
AP 18-D Planned Giving Commitment 10/7/2010 12/31/2015
AP 19-D Privacy and Security 12/29/2009 12/31/2015
AP 22-C Use of AAPM Generic Letterhead 10/7/2010 12/31/2015
AP 23-M Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/10/2014 12/31/2019
AP 24-C AAPM Travel Policies 10/7/2010 12/31/2015
AP 25-C EXCOM Expenditure of Funds Policy 10/7/2010 12/31/2015
AP 26-C Salary Survey Distribution 11/28/2010 12/31/2015
AP 28-D Policy on Establishing AAPM Reserves 10/7/2010 12/31/2015
AP 30-C New Undergraduate Student Membership 10/8/2014 12/31/2019
AP 32-C Joint Membership with COMP 2/3/2006 12/31/2016
AP 33-C AAPM Staff Bonuses 10/7/2010 12/31/2015
AP 35-B AAPM Grievance Policy 2/3/2006 12/31/2016
AP 36-D Procedure for Board of Directors On-line Voting 4/12/2008 12/31/2018
AP 38-H Guidelines for Complimentary Rooms and Expenses for RSNA Meeting 10/8/2014 12/31/2019
AP 39-C Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies 10/8/2009 12/31/2019
AP 41-D Dues Increase by Individual Member Type 2/9/2011 12/31/2016
AP 42-B Procedure for Policy Book Revisions 7/29/2004 12/31/2019
AP 43-C Childcare at AAPM-managed Meetings 10/8/2009 12/31/2019
AP 48-C AAPM Exchange Program 10/10/2008 12/31/2018
AP 50-C Required Signatures for Checks 2/6/2004 12/31/2014
AP 51-C Process for Publishing AAPM Reports 12/12/2012 12/31/2017
AP 53-B Policy for Including Food and Beverages for a Committee Meeting 4/21/2006 12/31/2016
AP 56-B Executive Directors Salary Review Procedures 7/21/2007 12/31/2018
AP 57-F Working Document of Understanding (RSNA & AAPM) 10/7/2010 12/31/2015
AP 58-B Student and Resident Registration 12/1/2013 12/31/2018
AP 59-D Distribution of Minutes 11/15/2013 12/31/2018
AP 61-C Regional rotation process for selection of locations for AAPM annual meetings 7/9/2012 12/31/2017
AP 63-C Tickets for Award Recipients to the Awards Reception 6/19/2012 12/31/2017
AP 64-B Refund Policy for Annual Meeting Registrations 10/10/2008 12/31/2018
AP 65-C Policy on Headquarters Site Visits (HQSV) 10/15/2013 12/31/2018
AP 67-C Policy on Task Group numbering 10/15/2013 12/31/2018
AP 69-C Procedure for membership online voting at AAPM.ORG 5/13/2010 12/31/2015
AP 70-B Investment Policy Statement - Education and Research Fund 11/29/2009 12/31/2014
AP 71-B CAMPEP Credit Policy 10/8/2009 12/31/2019
AP 72-D Educational Funding and Indirect Costs 7/21/2007 12/31/2018
AP 74-D Honoring Recently Deceased Members 4/21/2010 12/31/2015
AP 75-B Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites 12/15/2010 12/31/2015
AP 76-B International Travel Policy 10/7/2010 12/31/2015
AP 77-A Authority for Contracts and Expenditures 3/30/2007 12/31/2017
AP 78-A Support for the CAMPEP Accredited Residency Programs 3/31/2007 12/31/2017
AP 79-A Procedure for Change of Status and Updating Developing Countries 10/13/2007 12/31/2017
AP 80-B Authority to Approve Non-budgeted Expenditures 12/11/2013 12/31/2018
AP 81-A Committee Websites 3/19/2009 12/31/2014
AP 82-A AAPM’s IRS Form 990 and 990T Information Returns 7/30/2009 12/31/2014
AP 83-A Medical Physics Operations Manual - Editor Contingency Plan 10/7/2010 12/31/2015
AP 84-A Policy on Systematically Downloading from AAPM web site 2/9/2011 12/31/2016
AP 85-A Policy on Endorsing Publications 2/9/2011 12/31/2016
AP 86-A Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer 7/29/2011 12/31/2016
AP 87-A Awarding of the William D. Coolidge, Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards 10/18/2011 12/31/2016
AP 88-A Non-Cash Donations to AAPM Education & Research Fund 9/12/2012 12/31/2017
AP 89-B AAPM Officer & Board Member Designates 9/10/2014 12/31/2019
AP 90-A Advertising Policy 10/15/2013 12/31/2018
AP 91-A Use of AAPM Funds to purchase equipment 12/11/2013 12/31/2018
AP 92-A Policy for a Specialty Meeting 9/10/2014 12/31/2019
AP 93-A Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 9/10/2014 12/31/2019


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