Unencrypted | Login

Administrative Policies and Procedures

Policy number Policy name Policy date Sunset date
AP 16-D Endorsement, Co-sponsorship and Sponsorship of Educational Activities 12/15/2009 12/31/2014
Policy source
December 15, 2009 EXCOM Meeting Minutes
Policy text

The AAPM believes that participation in educational activities is an important function of the organization. This participation can take several forms.

ENDORSEMENT
Criteria
  • The AAPM believes that this activity would be of interest to its members but does not actively participate in the planning of the meeting.
  • The AAPM will not be financially involved.
AAPM Involvement
  • AAPM reviews the program for appropriateness.
  • The group may use the AAPM logo with the words "endorsed by the AAPM."
  • The AAPM will provide a set of mailing labels without charge.
AAPM Approval

(US and Canada Meeting)
  • The endorsement is approved by the AAPM Continuing Professional Development Committee (CPDC).
  • The chairman of the CPDC notifies the organizers and headquarters.
  • Endorsement will be documented in the committee minutes.
AAPM Approval

(Other International Meeting)
  • The endorsement is approved by the International Educational Activities Committee (IEAC).
  • The chairman of the IEAC notifies the organizers and headquarters.
  • Endorsement will be documented in the committee minutes.
Co-Sponsorship
Criteria
  • The AAPM believes that this activity would be of interest to its members and will participate in all phases of the meeting development.
  • The AAPM will not be financially involved.
AAPM Involvement
  • The AAPM actively participates in all phases of the meeting development.
  • The group may use the AAPM logo with the words "co-sponsored by the AAPM."
AAPM Approval

(US and Canada Meeting)
  • Co-sponsorship is initiated by application to the AAPM Continuing Professional Development Committee (CPDC).
  • The CPDC recommends approval and nominates, if necessary, AAPM members to the organizing committee of the planned meeting.
  • Final approval is at the level of the CPDC.
  • The chairman of the CPDC notifies the organizers and headquarters.
  • Co-sponsorship will be documented in the committee minutes.
AAPM Approval

(Other International Meeting)
  • Co-sponsorship is initiated by application to the International Educational Activities Committee (IEAC).
  • The IEAC recommends approval and nominates, if necessary, AAPM members to the organizing committee of the planned meeting.
  • Final approval is at the level of the IEAC.
  • The chairman of the IEAC notifies the organizers and headquarters.
  • Co-sponsorship will be documented in the committee minutes.
Sponsorship
Criteria
  • The AAPM believes that this activity would be of interest to its members and will participate in all phases of the meeting development including financial planning.
  • The AAPM will share the profits and the risks of the meeting.
AAPM Involvement
  • The AAPM actively participates in all phases of the meeting development.
  • The group may use the AAPM logo with the words "sponsored by the AAPM."
  • The AAPM will participate in planning the budget and the finances of the meeting.
AAPM Approval

(US and Canada Meeting)
  • Sponsorship is initiated by application to AAPM Continuing Professional Development Committee (CPDC).
  • The CPDC recommends approval and nominates AAPM members to the organizing committee of the planned meeting.
  • The meeting is reviewed by EC and if the EC recommends approval the planned budget including cost and profit sharing is presented to the Finance Committee.
  • Following approval by FINCOM the arrangements are presented to the board for final approval.
  • The meeting organizers are notified by the AAPM secretary.
  • Sponsorship is documented in the board minutes.
AAPM Approval

(Other International Meeting)
  • Sponsorship is initiated by application to the International Educational Activities Committee (IEAC).  
  • The IEAC recommends approval and nominates AAPM members to the organizing committee of the planned meeting.
  • The meeting is reviewed by EC and if the EC recommends approval the planned budget including cost and profit sharing is presented to the Finance Committee.
  • Following approval by FINCOM the arrangements are presented to the board for final approval.
  • The meeting organizers are notified by the AAPM Secretary.
  • Sponsorship is documented in the board minutes.

The AAPM board can directly sponsor, co-sponsor or endorse activities.

On going activities can be co-sponsored or endorsed for periods of up to five years. Sponsorship must be renewed annually.

The AAPM will not participate in activities that are primarily commercial.

AAPM Application for Endorsement & Co-Sponsorship of Meetings (fillable pdf)


Return to Administrative Policies and Procedures