New for the 2005 AAPM Annual Meeting are dedicated Electronic Poster Viewing Areas, located in the Exhibit Hall.

Submitters of abstracts that were accepted and assigned to oral presentations and moderated poster presentations are required to submit an electronic file consisting of an overview of their work or presentation by JULY 18.

AAPM HQ will then organize the submissions to be loaded onto the hard drives of the computers located in the Electronic Poster Viewing Areas. It is imperative submissions are complete by close of business, JULY 18, in order to allow time to organize the files.

In the past, AAPM required Oral presenters participating in Scientific Sessions to prepare a hardcopy poster display of their work, to be posted in the dedicated Poster Area of the Meeting. The electronic file is to replace the previously required hardcopy poster display. Oral presenters participating in Scientific Sessions must still go to the Speaker Ready Room to upload their presentation to be given during their assigned session.

New this year, we also require Moderated Poster presenters to supply an electronic file. Moderated Poster Discussion Presenters must still prepare the required 4 x 8 hardcopy poster display to be mounted in the designated Moderated Poster Discussion Area of the Exhibit Halls.

The purpose of the electronic file is to give attendees an 'overview' of your work. An emphasis on clear data presentation (i.e. images, graphs and tables) and concise text (abstract methods, results, conclusions) is encouraged.

DEADLINE DATE:

MONDAY - JULY 18

The online abstract submission system site is now available to accept the Electronic Poster Display file.   Once you have accessed the site:

AAPM Online Abstract Submission System - Login Site

You'll be prompted to login using your Abstract Submission Username and Password.

• If you have forgotten your assigned Abstract Submission System Username and Password enter your email address and press SUBMIT to have the system email the information.

• Once you obtain a username and password, you can access the submission system and will be taken to your personal Homepage for the meeting.

• From your personal Homepage, click "Disposition Available" for the title of your ORAL or MODERATED POSTER presentation submission.

• Once at your Disposition page, look for the label " Electronic Poster Upload Instructions ".  

• Rename your file to the name that is given (this also happens to be the talk number for your presentation) and click the upload link to upload your document.

File Specifications:

• The required format is PowerPoint.  
• The Electronic Poster Display file should not exceed 5MB.
• The file may consist of one single PowerPoint slide OR multiple PowerPoint slides, as long as it does not exceed 5MB.