| The following
Booth Design Rules and Regulations have been developed to assist in
effectively administering the exposition and to promote continuity in
exhibit design and setup for displays at the AAPM Annual Meeting and
Technical Exhibits. All Exhibitors are considered equal regardless of
size and are given equal opportunity, within reason, to present their
product in the most effective manner to the audience. Exhibit Management
has adopted the following booth dimension rules and regulations from
the International Association for Exposition Management in an effort
to make this possible while still allowing the greatest flexibility
in the overall exhibit.
| Review of Technical Exhibits |
Members of the AAPM Technical
Exhibits Subcommittee will be on hand to advise Exhibitors of any rule
violations during the initial stages of booth setup. During the setup
process, an informal review of the exhibits will take place. Written
notice will be given to any company in violation of the AAPM Booth Design
Rules and Regulations during the set up period so that Exhibitors will
be given ample opportunity to correct any violations. All infringements
must be corrected prior to the show opening at 1:00 pm on Sunday, July
25. If the infringement has not been corrected by that time, the following
penalty will apply:
Penalty Rule for
Booth Design/Setup Violations:
Minor Violation:
Verbal and written warning.
Major Violation:
Exhibitor will be responsible for payment equivalent to 10% of total
booth fee.
- Any Exhibitor showing a potential violation during setup will
be adequately warned by Exhibit Management if at all possible to
allow correction before final inspection.
- Final judgment of violations will occur during final inspection
and will be at the sole discretion of Exhibit Management.
| Booth Construction and Arrangement |
Exhibits will be so arranged
as not to obstruct the general view, nor hide the exhibits of others.
Plans for specially-built displays not in accordance with regulations
are to be submitted to Exhibit Management before construction is ordered.
Regular and specially-built back walls, including signs, may not exceed
an overall height of 8 feet. The maximum booth height of 8 feet may
extend 1/2 the depth of the booth from the back wall. Height limitation
of the display in the balance of the area is 4 feet, except for products
or equipment which in itself exceeds 4 feet.
No display material exposing an unfinished surface to neighboring booths
will be permitted.
Exhibitors are responsible for carpeting their assigned booth space.
| Connection of Islands Across
Official Aisle Space |
If an Exhibitor wishes to
connect one island formation with a second island formation across an
official designated aisle, be it with a sign or archway, the Exhibitor
will be responsible for the rental of the entire aisle space that runs
the length of each booth. The price of the aisle space is $2,200 per
10 feet x 10 feet space.
Example:
If two 20 feet x 30 feet booths are rented by one Exhibitor and said
Exhibitor wishes to connect the two booths across an official aisle,
and that aisle space measures 10 feet x 30 feet in space, the Exhibitor
will be responsible for the rental of the entire 10 feet x 30 feet aisle
space. ($2,200 x 300 sq.ft. = $6,600)
| Submission of Scale Drawing
for Island Formations - MAY 3 |
Exhibitors will be mailed
booth assignment notifications on April 15. Exhibitors reserving
island space are then required to submit for approval complete scale
drawings, both concept and construction, indicating all dimensions including
applicable set back, to AAPM HQ by May 3. Exhibitors will be
assigned the size of island space as requested on their Exhibitor Application
and Contract. Therefore, prior to the submission of the Application,
it is the responsibility of the Exhibitor to make sure the space requested
will accommodate a booth design that conforms to the AAPM Booth Design
Rules and Regulations pertaining to island booths.
If the scale drawing submitted
on May 3 does not comply with the AAPM Booth Design Rules and
Regulations, the Exhibitor must either redesign the booth to come into
compliance or request a larger space. There is no guarantee that larger
space will be available at that time.
| Booth Dimensions -
NEW IN 2004 - Setbacks for Island Formations |
All exhibits must conform to the dimensions outlined below in order
to assure ease of movement of participants and clear lines of visibility
in the exhibit hall. For more information on booth dimension guidelines
please contact Lisa Rose Sullivan at AAPM HQ, lrose@aapm.org.
NOTE:
- The Exhibit Hall if column free. AAPM does not have a booth
height restriction. However, there are numerous arches
set every 30 feet in the Exhibit Hall and these arches range in height
beginning at 20 feet and peaking at 40 feet. The
arches are identified on the 2004 Floorplan in 'blue'
lines that run top to bottom on the floorplan.
Show management will be cognizant of the location of arches when assigning
booth spaces.
- There will be THREE ENTRANCES
into the exhibit hall. The entrances are indicated on the floorplan
so please note when selecting your requested booth spaces.
Standard Booth
One
or more standard units in a straight line. |
| Height |
Exhibit fixtures, components and identification signs will be
permitted to a maximum height of 8 feet. |
| Depth |
All display fixtures over 4 feet in height and placed within 10
linear feet of an adjoining exhibit, must be confined to that area
of the Exhibitor's space which is within 5 feet of the back line,
with the exception of equipment which may exceed the 4 feet height
limit, but may not be higher that 8 feet, and must be placed so
as not to block the view of the adjacent exhibit. Projections of
booth structure from the back of a booth in excess of 3 feet in
height and extending to the front of the booth are not allowed. |
| Easement |
Demonstrations of equipment or products must be conducted so that
customers and demonstrator are both on the booth property. |
Perimeter - Wall Booth
Standard booth located on the outer perimeter wall of the exhibit
floor. |
| Height |
Exhibit fixtures, components and identification signs will be
permitted to a maximum height of 12 feet in perimeter wall booths. |
| Depth |
As in Standard Booth above. |
| Easement |
As in Standard Booth above. |
Corner Booth
A corner booth is defined as a booth having two sides that meet
to form a right angle and that each of those two sides are exposed
to a designated aisle. |
Island Booth
Exhibit
with one or more display levels in four or more standard units with
aisles on all four sides. |
| Height |
NOTE: Arch structures set every
30 feet range in height beginning at 20 feet peaking at 40 feet. |
| Depth |
Island exhibits 400 - 1,400 square
feet: |
| |
The first rise of any basic structure over 4 feet
tall, may not be closer than 1 FOOT
to any external boundary or the exhibit space contracted
for. |
| Island exhibits 1,500 square feet
or more: |
The first rise of any basic structure over 4 feet
tall, may not be closer than 2 FEET
to any external boundary or the exhibit space contracted for. |
However, based on booth space, the 1
FOOT or 2 FOOT
area may be occupied up to 8 feet in height by the following if
it does not interfere with other Exhibitors:
- Equipment that is not used for demonstrations, unless the
demonstration is clearly directed inside the booth. This is
intended to keep customers participating from standing in the
aisle. Displays or signage, as long as the display does not
constitute a demonstration.
- Displays, such as TV monitors, that constitute a demonstration,
must be placed behind the 1 FOOT
or 2 FOOT easement
and be of a size to attract customers onto the easement for
viewing. This is intended to keep customers from standing in
the aisle.
- Clear, or a maximum of 20% tinted Plexiglas structures with
limited copy to permit see-through visibility, such as for conference
areas, etc.
- Minimal structural and support members at least 8 inches apart
of open type construction which, in the opinion of the AAPM,
do not interfere with other Exhibitors.
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