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The following Booth Design Rules and Regulations have been
developed to assist in effectively administering the exposition
and to promote continuity in exhibit design and setup for
displays at the AAPM Annual Meeting and Technical Exhibits.
All Exhibitors are considered equal regardless of size and
are given equal opportunity, within reason, to present their
product in the most effective manner to the audience. Exhibit
Management has adopted the following booth dimension rules
and regulations from the International Association for Exposition
Management in an effort to make this possible while still
allowing the greatest flexibility in the overall exhibit.
| Review
of Technical Exhibits |
Members of the AAPM Technical Exhibits Subcommittee will
be on hand to advise Exhibitors of any rule violations during
the initial stages of booth setup. During the setup process,
an informal review of the exhibits will take place. Written
notice will be given to any company in violation of the
AAPM Booth Design Rules and Regulations during the set up
period so that Exhibitors will be given ample opportunity
to correct any violations. All infringements must be corrected
prior to the show opening at 1:00 pm on Sunday, July 14.
If the infringement has not been corrected by that time,
the following penalty will apply:
Penalty Rule for Booth Design/Setup Violations:
Minor Violation: Verbal and written warning.
Major Violation: Exhibitor will be responsible
for payment equivalent to 10% of total booth fee.
- Any Exhibitor showing a potential violation during
setup will be adequately warned by Exhibit Management
if at all possible to allow correction before final
inspection.
- Final judgment of violations will occur during
final inspection and will be at the sole discretion
of Exhibit Management.
| Booth
Construction and Arrangement |
Exhibits will be so arranged as not to obstruct the general
view, nor hide the exhibits of others. Plans for specially-built
displays not in accordance with regulations are to be submitted
to Exhibit Management before construction is ordered.
Regular and specially-built back walls, including signs,
may not exceed an overall height of 8 feet. The maximum
booth height of 8 feet may extend 1/2 the depth of the booth
from the back wall. Height limitation of the display in
the balance of the area is 3 feet, except for products or
equipment which in itself exceeds 3 feet.
No display material exposing an unfinished surface to neighboring
booths will be permitted.
| Connection
of Islands Across Official Aisle Space |
If an Exhibitor wishes to connect one island formation
with a second island formation across an official designated
aisle, be it with a sign or archway, the Exhibitor will
be responsible for the rental of the entire aisle space
that runs the length of each booth. The price of the aisle
space is $2,200 per 10 feet x 10 feet space.
Example:
If two 20 feet x 30 feet booths are rented by one Exhibitor
and said Exhibitor wishes to connect the two booths across
an official aisle, and that aisle space measures 10 feet
x 30 feet in space, the Exhibitor will be responsible for
the rental of the entire 10 feet x 30 feet aisle space.
($2,200 x 300 sq.ft. = $6,600)
| Submission
of Scale Drawing for Island Formations - Due April 26 |
Exhibitors will be mailed booth assignment notifications
on April 15. Exhibitors reserving island space are then
required to submit for approval complete scale drawings,
both concept and construction, indicating all dimensions
including applicable set back, to AAPM HQ by April 26.
Exhibitors will be assigned the size of island space as
requested on their Exhibitor Application and Contract. Therefore,
prior to the submission of the Application, it is the responsibility
of the Exhibitor to make sure the space requested will accommodate
a booth design that conforms to the AAPM Booth Design Rules
and Regulations pertaining to island booths.
If the scale drawing submitted on April 26 does
not comply with the AAPM Booth Design Rules and Regulations,
the Exhibitor must either redesign the booth to come into
compliance or request a larger space. There is no guarantee
that larger space will be available at that time.
All exhibits must conform to the dimensions outlined below
in order to assure ease of movement of participants and
clear lines of visibility in the exhibit hall. For more
information on booth dimension guidelines please contact
Lisa Rose Sullivan at AAPM HQ, lrose@aapm.org.
NOTE:
- The Palais contains a limited number of 4 foot x 4 foot
columns. All columns will be draped. Please pay attention
to the columns identified on the floor plan with the symbol
• when selecting desired space. Booths shown on the floor
plan are located so that columns will not interfere with
booth design structures.
- The ceiling height of the Palais Exhibit Hall is 24
feet.
Standard Booth
One or more standard units in a straight line.
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| Height |
Exhibit fixtures, components and identification signs
will be permitted to a maximum height of 8 feet. |
| Depth |
All display fixtures over 4 feet in height and placed
within 10 linear feet of an adjoining exhibit, must
be confined to that area of the Exhibitor's space which
is within 5 feet of the back line, with the exception
of equipment which may exceed the 4 feet height limit,
but may not be higher that 8 feet, and must be placed
so as not to block the view of the adjacent exhibit.
Projections of booth structure from the back of a booth
in excess of 3 feet in height and extending to the front
of the booth are not allowed. |
| Easement |
EasementDemonstrations of equipment or products must
be conducted so that customers and demonstrator are
both on the booth property and must be confined to the
back one-half of the rented space. |
Perimeter - Wall
Booth
Standard booth located on the outer perimeter wall
of the exhibit floor. |
| Height |
Exhibit fixtures, components and identification signs
will be permitted to a maximum height of 12 feet in
perimeter wall booths. |
| Depth |
DepthAs in Standard Booth above. |
| Easement |
As in Standard Booth above. |
Corner
Booth
A corner booth is defined as a booth having two sides
that meet to form a right angle and that each of those
two sides are exposed to a designated aisle. |
Island Booth
Exhibit with one or more display levels in four or
more standard units with aisles on all four sides. |
| Height |
No height restrictions. Palais
Exhibit Hall ceiling height: 23ft - 26ft. |
| Depth |
Island exhibits 400 - 1,400 square feet: |
| |
The first rise of any basic structure over
4 feet tall, may not be closer than 2 feet to any
external boundary or the exhibit space contracted
for.
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| Island exhibits 1,400 square feet or more: |
The first rise of any basic structure over
4 feet tall, may not be closer than 4 feet to any
external boundary or the exhibit space contracted
for.
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However, based on booth space, the 2 foot or 4 foot
area may be occupied up to 8 feet in height by the following
if it does not interfere with other Exhibitors:
- Equipment that is not used for demonstrations,
unless the demonstration is clearly directed inside
the booth. This is intended to keep customers participating
from standing in the aisle. Displays or signage,
as long as the display does not constitute a demonstration.
- Displays, such as TV monitors, that constitute
a demonstration, must be placed behind the four
feet easement and be of a size to attract customers
onto the easement for viewing. This is intended
to keep customers from standing in the aisle.
- Clear, or a maximum of 20% tinted Plexiglas structures
with limited copy to permit see-through visibility,
such as for conference areas, etc.
- Minimal structural and support members at least
8 inches apart of open type construction which,
in the opinion of the AAPM, do not interfere with
other Exhibitors.
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