Exhibitor Information
Welcome!
Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.
The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.
We hope you'll plan to join us!
New this year!
- Only ONE available!
Premium Island Exhibits
This new opportunity offers Exhibitors a creative way to stand out at the Spring Clinical Meeting. If you rent one of these Exhibits, you have the option to use up to four tables for your display. You get to decide how to use the tables and rented space.
These Premium Island Exhibits will be placed in the center of the room, allowing your display to be seen throughout the Exhibit Hall. This opportunity is limited to four companies and will be offered as first-come, first-serve. Check out the floorplan to see where these new exhibits will be placed. Make your presence known!
- Vendor Education Sessions
Want more one on one time with attendees? Have a new product you want to present?
New this year, Vendor Education Sessions are being offered as an initiative to increase interaction between Vendors and Attendees. Take advantage of your time at the meeting to inform current customers of new advances in your products and the chance to gain new clients! More information.
Items of Interest!
- The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. This year the reception will take place in the River/Port/Starboard Room in the Riverside Building with a beautiful view of the river. Exhibitors are encouraged to attend and mingle with attendees.
Please check your registration category to confirm if a ticket is included with your registration. Complimentary and Additional Full registrations include the Welcome Reception ticket. Technical Exhibit Hall Only registrations will need to purchase the ticket.
- AAPM encourages exhibitors to take advantage of the opportunity to host events during the Spring Clinical Meeting. Please take note, the Monday lunch break is a great opportunity for such an event! If you wish to host an event review the information posted under Exhibitor Activities. Contact Rachel Smiroldo with any questions.
| Friday, March 17 |
Saturday, March 18 |
Sunday, March 19 |
Monday, March 20 |
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|---|---|---|---|---|
| Exhibitor Registration | 2:00 p.m. – 6:00 p.m. | 7:00 a.m. – 5:30 p.m. | 7:30 a.m. – 5:30 p.m. | 7:30 a.m. – 5:30 p.m. |
| Exhibit Set Up | 2:00 p.m. – 6:00 p.m. | 7:00 a.m. – 9:00 a.m. | ||
| EXHIBIT HOURS | 9:00 a.m. - 4:30 p.m. | 9:00 a.m. - 4:30 p.m. | 9:00 a.m. - 12:30 p.m. 1:30 p.m. - 4:30 p.m. |
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| Refreshment & Lunch Breaks | Break: Exhibit Hall 10:00 a.m. – 10:30 a.m. |
Break: Exhibit Hall 10:00 a.m. – 10:30 a.m. |
Break: Exhibit Hall 10:00 a.m. -10:30 a.m. |
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| Lunch: Exhibit Hall 12:30 p.m. – 1:30 p.m. |
Lunch: Exhibit Hall 12:30 p.m. – 1:30 p.m. |
Lunch: On your own - Hall Closed 12:30 p.m. – 1:30 p.m. |
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| Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees! Please note the Exhibit Hall will be closed at 12:30 pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm. |
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| Break: Exhibit Hall 4:00 p.m. – 4:30 p.m. |
Break: Exhibit Hall 4:00 p.m. – 4:30 p.m. |
Break: Exhibit Hall 4:00 p.m. – 4:30 p.m. |
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| Welcome Reception | Welcome Reception: River/Port/Starboard Room, in the Riverside Building 6:00 p.m. – 7:30 p.m. Exhibitors are invited to attend the Saturday evening Welcome Reception. |
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| Exhibit Dismantling | 4:30 p.m. - 5:30 p.m. | |||
| January 17 | Exhibit Contract and Sponsorship Application Due for First Round Assignments |
|---|---|
| January 19 | Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens |
| February 14 | Last day to reserve Sponsorships items |
| February 16 | Exhibitor Personnel Registration Available |
| February 17 | Last date to receive a refund for Table Space cancellation (minus 10%) |
| February 20 | Last day to make Hotel Reservations at the group rate. |
| February 28 | Online Buyers Guide Information Entry closes |
The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.
| 2015 Spring Clinical Meeting Attendance | |||
|---|---|---|---|
| Description | 2016 Salt Lake City |
2015 St. Louis |
2014 Denver |
| SCIENCE ATTENDEES | |||
| Member Full | 236 | 209 | 156 |
| Non-Member Full | 4 | 0 | 3 |
| Members SCM/ROPA | - | - | 39 |
| Emeritus Member | 0 | 0 | 0 |
| Medical Dosimetrist | 1 | 0 | 2 |
| Resident Member | 21 | 20 | 20 |
| Resident Non-Member | 0 | 0 | 1 |
| Junior Member | 1 | 4 | 0 |
| Student Member | 4 | 2 | 6 |
| Student Non-Member | 1 | 1 | 2 |
| Daily Member | 2 | 4 | 1 |
| Daily Non-Member | 1 | 0 | 1 |
| Daily Student Member | 3 | 9 | 4 |
| Daily Student Non-Member | 2 | 1 | 4 |
| Medical Dosimetrist Daily | 0 | 0 | 1 |
| Resident Member Daily | 1 | 1 | 1 |
| Speaker Daily Member | 19 | 1 | 19 |
| Speaker Daily Non-Member | 6 | 3 | 6 |
| Speaker Member | 2 | 50 | 31 |
| Speaker Non-Member | 0 | 6 | 1 |
| Program Directors | 8 | 5 | 3 |
| TOTAL SCIENCE | 312 | 316 | 301 |
| EXHIBITORS | |||
| Exhibitor Complimentary (1 per rented display table) |
44 | 42 | 39 |
| Exhibitor Additional Full Registration | 5 | 2 | 4 |
| Exhibitor Hall Only | 14 | 22 | 17 |
| TOTAL EXHIBITORS | 63 | 66 | 60 |
| GUESTS | |||
| Companion | 4 | 3 | 2 |
| TOTAL GUESTS | 4 | 3 | 2 |
| GRAND TOTAL | 379 | 385 | 363 |
| Percentage of 2014 Attendees by Regions | |
|---|---|
| Middle Atlantic (NJ, NY, PA) | 10.57% |
| West South Central (AR, LA, OK, TX) | 14.09% |
| New England (CT, MA, NH, RI) | 3.79% |
| East South Central (AL, KY, MS, TN) | 4.61% |
| Mountain (AZ, CO, ID, MT, UT, WY) | 14.91% |
| Pacific (CA, OR, WA) | 14.36% |
| West North Central (IA, MN, MO, ND, SD) | 8.94% |
| East North Central (IL, IN, MI, OH, WI) | 15.18% |
| South Atlantic (FL, GA, MD, NC, SC, VA, WV) | 12.47% |
| U.S. | 97.08% |
| International | 2.92% |
Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2016 AAPM Spring Clinical Meeting Exhibitors
The meeting attire is business casual for the AAPM Spring Clinical Meeting.
ADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.
The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.
AAPM will not be sponsoring child care during this meeting. The New Orleans Convention & Visitors Bureau may be able to assist you, to contact them: Phone: (504) 566-5011 - Toll-Free: (800) 672-6124 - internet@neworleanscvb.com
Parents will be responsible for making their own childcare arrangements. AAPM does not endorse this service.